Veronica Wasek joins Alicia for "wheel of rants" to dive into QuickBooks Online's chart of accounts transformation. They explore how Intuit's changes to expand the chart have created both opportunities and challenges for accountants and small business owners alike. The hosts discuss common account types including opening balance equity, undeposited funds, and reconciliation discrepancies, while offering insights on modernizing traditional categories to better reflect today's digital business environment..

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• (00:00) - Welcome to the Show

Chart of Accounts in QBO: http://royl.ws/QBOCOA

Reconciling in QBO, Including troubleshooting: http://royl.ws/Reconciling-In-QBO

Credit Cards in QBO, April 1, 2025: http://royl.ws/QBO-credit-cards

Veronica’s class:

QBO Paid Diagnostic Review System: http://bit.ly/5mb_diagnostic

Alicia and Dan explain the retirement of the Tags feature in QuickBooks Online and outline the critical migration process to Custom Fields before the May 15th deadline. They break down why this change matters, explore the differences between tags and custom fields, and share creative ways businesses utilized tags for tracking everything from weather impacts on sales to customer categories. The hosts detail important limitations of the new system while offering practical workarounds for maintaining your reporting capabilities during and after this significant transition.

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• (00:00) - Welcome to The Unofficial QuickBooks Accountants Podcast

Intuit’s Help article: https://quickbooks.intuit.com/learn-support/en-us/help-article/class-list/tag-transactions-quickbooks-online/L7x3G0aLv_US_en_US

Dan’s Links
QB Power Hour Webinar - https://www.qbpowerhour.com/ 

https://www.schoolofbookkeeping.com/ 

Schoolofbookkeeping YouTube: https://www.youtube.com/@schoolofbookkeeping?sub_confirmation=1 

Alicia’s Links

“Credit Cards in QBO” class: http://royl.ws/QBO-credit-cards?affiliate=5393907

“QuickBooks Payments” class: Live webinar April 22, recording available afterwards

http://royl.ws/QB-Payments-Course

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Alicia and Matthew break down the March QuickBooks updates, including the game-changing tap-to-pay feature for iPhones that eliminates the need for card readers while reducing transaction fees. They explore the upcoming ProAdvisor certification season with its $250 weekly prize drawings, and discuss QuickBooks Payments' expanded third-party integrations with over a thousand apps.

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• (00:00) - Welcome to The Unofficial QuickBooks Accountants Podcast

In the Know’s March PPT: https://drive.google.com/file/d/1Lohc4hxizsyC6lzM12T7rTpEAwqlJRuG/view?usp=sharing

The QuickBooks Live Expert Assist Beta Test: https://www.firmofthefuture.com/product-update/test-quickbooks-live-expert-service-tiers/

Alicia’s “Credit Cards in QBO” class: http://royl.ws/QBO-credit-cards?affiliate=5393907

Live webinar April 1, recording available afterwards

Matthew’s QB Power Hour webinar: https://www.qbpowerhour.com/

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Join Alicia and Margie as they share their collection of QuickBooks Online interface changes discovered throughout March. From the return of fixed asset subcategories to new banking feed enhancements and reporting features, they highlight both permanent updates and experimental features that appeared briefly.

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Links Discussed in Episode
GoPayment now has Tap-to-Pay for iPhone!!!!: https://quickbooks.intuit.com/payments/in-person-payments/

Alternative Payment options:

Anchor: https://join.sayanchor.com/iX6Hba

Forwardly: https://www.forwardly.com/partner-referral?referral_partner_id=66e48de7b273184a62e5ebba&referral_partner_name=Alicia%20Pollock

Alicia’s classes:

Reconciling in QBO, Including troubleshooting: http://royl.ws/Reconciling-In-QBO

Credit Cards in QBO, April 1, 2025: http://royl.ws/QBO-credit-cards

Margie’s Classes:

Bookkeeping Accelerator: https://fastandeasyqbo.samcart.com/products/ba-launch

All About Certification: www.akadian.com/everything 

All About Recertification: https://akadian.com/everything-you-ever-wanted-to-know-about-qbo-proadvisor-recertification/

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Alicia and Dan explore the often-overlooked but critical aspects of managing your QuickBooks and Intuit accounts, covering everything from security settings to document management. They provide a comprehensive tour of accounts.intuit.com and camps.intuit.com, revealing powerful tools for managing your subscriptions, documents, privacy settings, and user access. The episode also tackles important topics like the role of the primary admin, creating emergency access backdoors, and proper account management etiquette when transitioning between bookkeepers.

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• QBO’s Banking Center on March 4: http://royl.ws/QuickBooks-Online-Banking
• Reconciling in QBO on March 18: http://royl.ws/Reconciling-In-QBO 

Dan’s Links:
Dan’s Accounts article: https://www.schoolofbookkeeping.com/blog/ManagingIntuitLogins

QB Power Hour - Intuit Accounts - https://www.qbpowerhour.com/10-22-24-managing-intuit-logins 

https://www.schoolofbookkeeping.com/ 

Schoolofbookkeeping YouTube: https://www.youtube.com/@schoolofbookkeeping?sub_confirmation=1

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Alicia and Dan explore the complete redesign of QuickBooks Online's modern invoice system, covering everything from the new Intuit Assist autofill capabilities to customization options and payment processing improvements. They highlight practical workflow enhancements including customer insights, editing capabilities without leaving the invoice, and expanded payment options such as Apple Pay, PayPal, and Venmo integration. This comprehensive tour reveals both obvious and hidden features, helping users adapt to and take advantage of the modernized invoice experience.

Sponsors
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Links for this episode:

Intuit Support article: https://quickbooks.intuit.com/learn-support/en-us/help-article/job-estimates/see-whats-new-estimates-invoices-quickbooks-online/L9jVVT2GY_US_en_US

Alicia’s Upcoming Classes:

• Intro to Bookkeeping and Accounting class on Feb 18: https://royl.ws/intro-to-accounting-for-small-business
• QBO’s Banking Center on March 4: http://royl.ws/QuickBooks-Online-Banking 

Dan’s Upcoming Events:

• QB Power Hour - Bridging the Apps - Using Zapier to connect the missing links in integrated apps - 3/4/25 Noon EST
• Workshop Wednesdays - 1PM EST  - Check the website for weekly topics

Alicia reveals a critical issue affecting QuickBooks users who integrate Shopify and PayPal payments, which could result in significant duplicate revenue reporting. She provides step-by-step instructions to identify, fix, and prevent this problem by correctly configuring the Commerce Center settings. This quick technical update could save your clients from substantial tax overpayments and position you as their financial hero.

Send your Questions/Comments (we could read/answer them on air) [email protected]

https://royalwise.com/

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Alicia and Spot dive into the latest features announced in Intuit's latest In the Know webinar, including the new revenue share program for QuickBooks Payments that offers accountants 20% of net revenue for three years. They explore significant updates to QuickBooks Online Payroll, including direct deposit reversals and consolidated payroll reporting. The duo also breaks down the powerful dimension features in Intuit Enterprise Suite, explaining how these advanced classification tools allow for sophisticated multi-dimensional reporting and analysis.

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Links for this episode:

• https://www.firmofthefuture.com/
• QB Community Live Facebook Group: https://www.facebook.com/groups/qbcommunitylive
• QB PowerHour: https://www.qbpowerhour.com/
• QBO’s Banking Center on March 4: http://royl.ws/QuickBooks-Online-Banking
• QBO Payroll: http://royl.ws/QBO-Payroll
• QuickBooks Time: http://royl.ws/qbtime
• Payroll Perfection Bundle (both of these plus Payroll Compliance and Forms with Shannon Theis): http://royl.ws/payroll-perfection
• https://youtube.com/parkwayinc

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Join Alicia and special guest Matthew "Spot" Fulton as they break down Intuit's recent annual stockholder meeting and what it means for accounting professionals. They explore Intuit's early commitment to AI since 2018, massive growth in QuickBooks Online Advanced subscriptions, and the staggering $2 trillion in invoices processed through the platform. Get an insider's perspective on Intuit's five strategic bets and how they're reshaping the landscape for accountants and small businesses alike.

Sponsors
Bluevine - https://uqb.promo/bluevine
Rightworks Rightnow 2025 - https://uqb.promo/rightnow2025 (use code UQB15 for 15% OFF)
Settle - https://uqb.promo/settle

Links for this episode:

• Intuit Stockholder Presentation
• Intuit Webcast Link
• Parkway’s QuickBooks Online Payroll Tutorial: https://swiy.co/uqap227
• QB Community Live Facebook Group: https://www.facebook.com/groups/qbcommunitylive
• QB PowerHour: https://www.qbpowerhour.com/
• QBO’s Banking Center on March 4: http://royl.ws/QuickBooks-Online-Banking
• QBO Payroll: http://royl.ws/QBO-Payroll
• QuickBooks Time: http://royl.ws/qbtime
• Payroll Perfection Bundle (both of these plus Payroll Compliance and Forms with Shannon Theis): http://royl.ws/payroll-perfection
• https://youtube.com/parkwayinc

Sign up to Earmark to earn free CPE for listening to this podcast
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The sudden shutdown of Bench Accounting in December 2024 left 11,000 business owners without access to their financial data, highlighting the risks of venture-backed automated bookkeeping services. Hosts Alicia Katz Pollock and Veronica Wasek discuss how this pivotal moment presents an opportunity for professional bookkeepers to showcase their value through personalized service, deep expertise, and genuine commitment to client success. They explore how independent bookkeepers can differentiate themselves from automated services while maintaining sustainable pricing models and building lasting client relationships.

Sponsors
Bluevine - https://uqb.promo/bluevine
Settle - https://uqb.promo/settle

Links/Apps Mentioned in this episode:

• Year-end Cleanup and Tax Prep: http://royl.ws/yearend 
• Converting from QBDT to QBO: http://royl.ws/QBDT2QBO
• Intro to Bookkeeping and Accounting class on Feb 18: https://royl.ws/intro-to-accounting-for-small-business
• QBO’s Banking Center on March 4: http://royl.ws/QuickBooks-Online-Banking
• https://5mbAcademy.com
• https://5MinuteBookkeeping.com
• https://5MBvideo.com
• https://mavency.com/

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