Podcast highlights:

01:26 - Save time and make scheduling easy

04:45 - Easy storing and sharing of files

05:53 - Should you switch from Dropbox to Google Drive?

14:26 - Make the most of Google docs and sheets

21:34 - A simple system to use on a spreadsheet

22:34 - The biggest criticism of Google docs

23:13 - Do you need to make calculations?

23:54 - The power of Google forms

26:17 - A helpful tool that connects different cloud tools

29:12 - Just push that one little button

32:04 - Here’s an idea for using Google sheets

34:33 - In summary

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Part 1 of the series

Part 3 of the series

Transcription:

James: James Schramko here. Welcome back to SuperFastBusiness.com. You've arrived into episode two from our Productivity Using Google series. I've got back my special guest, Peter Moriarty from ITGenius.com. Welcome Peter.

Peter: Hey James. How are you doing?

James: I'm doing well. So if you haven't heard our first episode, we talked about Google Apps for Work. You should have that up and running by now. By this stage, you've got a professional email address for your business, you're enjoying some of the wonderful benefits of having an easy-to-search and well-organized email account, and you've also picked up a whole bunch of extra features.

In this episode, flexibility, we're talking about some of the cool stuff you get with your account that can further increase the productivity of your life and make business so much easier because you've got one solution that does so many things. So Pete, are you ready to dive into this?

Peter: I am super ready. I'm excited about this one.

Google Calendar features

James: Let's talk about Calendar because schedule is something vitally important to entrepreneurs and team members. What sort of features are we getting with Google when it comes to the Calendar? In my case, I was using iCal and then one of the hugest innovations, I don't know if that's actually a word, one of the most important changes that I had in my business was to get onto a scheduling tool. I use Schedule Once, and it talks to Google Calendar. But I did find that I was able to find the Google Calendar talk to my iCal. So as long as I put things in my Google Calendar, it will actually push notifications to my phone. So it doesn't mean you can't use other tools because a lot of them talk together.

Peter: Yeah. The real power of Google Calendar comes out when you start working with a team. Obviously, if you're on a Mac and you're a Mac person, you can use Apple Calendar and using their iCloud server, it'll synchronize to your phone. That's fantastic as a consumer product but when you start to add other team members into the mix, it gets a little bit messy. Sometimes, invitations get lost. You might get out of synch with your calendars and miss appointments, that kind of thing.

If you've worked in a corporate environment before,