Streamlined Solopreneur: Tips to Help Small Business Owners Grow Without Burnout

Ask Me Anything: Automation Questions Roundup


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It’s an Automation AMA! From scheduling social media content to making kids' lunches (yes, really), fellow solopreneurs shared their biggest time-wasters. I ended up creating custom automation solutions for everything from podcast guest research to email management.

Special thanks to Kit for letting me record in their Studios! I highly recommend them for email and newsletters!

Get my free automations database at **https://streamlined.fm/automation** (powered by Kit, natch)

Top Takeaways

  • Social media scheduling can be mostly automated using a this kind of workflow: keep video details in Notion or Google Sheets, trigger Zapier when updated, and automatically schedule posts through Buffer or similar tools.
  • Email overwhelm has multiple solutions including using Sanebox and Todoist for organization, plus Zapier watching for specific emails by subject or sender to automatically process them with custom workflows.
  • Podcast guest research becomes manageable with tools like PodMatch for automated guest suggestions, intake forms for self-selection, and Google Alerts or PodScan to identify experts in your niche.
  • AI transcription and summarization saves hours on client calls by automatically processing Zoom transcripts through ChatGPT with custom prompts for different call types (discovery, coaching, etc.).
  • YouTube chapter creation gets easier when you use tools like Ecamm Live's marker button during recording, then search edited transcripts for your noted timestamps instead of relying on AI timing.
  • The "one platform, do it well" approach beats spreading yourself thin across all social media—pick LinkedIn or another single platform and focus your automation efforts there.

Show Notes

  • See the entire conversation here
  • How I Keep my Email at Inbox Zero
  • Automate Email Management with SaneBox
  • My Brown M&M for Podcast Guest Pitching
  • Growth in Reverse Podcast
  • PodMatch
  • Sanebox - Email filtering service
  • Todoist - Task management
  • Buffer - Social media scheduling
  • Zapier - Automation platform
  • Notion - All-in-one workspace
  • Ecamm Live - Live streaming software
  • podscan.fm
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Streamlined Solopreneur: Tips to Help Small Business Owners Grow Without BurnoutBy Joe Casabona, Business Systems Coach

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