Beyond the Desk: Admin Advocates

Ready for a heart-to-heart about the professional event we count down to every year? Join us as Melissa and Rachel spill all the tea about our favorite IAAP Summit memories and why this gathering is so much more than just another conference on your calendar. We're diving into those special moments that transformed our careers and perspectives – from spontaneous hallway conversations that turned into lifelong friendships to keynotes that literally changed how we approach our work.
 
Ever notice how there's a certain electricity in the air when hundreds of administrative pros gather in one place? We're unpacking that magic and sharing why Summit creates this unique space where you feel simultaneously seen, challenged, and empowered. Whether you're a Summit veteran or considering your first trip, this episode captures the indescribable energy that keeps us coming back year after year. This isn't your ordinary professional development – it's a career-changing, soul-filling experience that reminds us why we fell in love with this profession in the first place.
    
Summit Link - https://iaap-summit.org/

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Ready to bust through that invisible ceiling? Join us for "What Does Career Growth Even Look Like for Administrative Professionals?" where we're getting real about the structural barriers that can hold admins back. 

We'll dig into why it sometimes feels like your career path hits a dead end and share practical ways to create growth opportunities right where you are. Ever feel like your amazing work goes unnoticed because it happens behind the scenes? We've got strategies to boost your visibility with your organization's leadership and influence those who shape advancement opportunities.
 
Plus, we're talking about something that can absolutely transform your career journey – finding mentors and sponsors who'll champion your growth. We'll explore how to identify these crucial relationships and nurture them effectively. 

This isn't just talk – it's a roadmap for admins who are serious about leveling up their careers. Whether you're feeling stuck or just curious about what's possible, tune in for honest conversation and actionable advice that respects the unique challenges of admin work.
 
2025 Summit - https://iaap-summit.org/
 
Virtual Capstone - https://www.iaap-capstone.org/
 
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In this episode, we navigate the nuanced world of AI for administrative professionals—moving beyond right/wrong debates to explore responsible usage within organizational policies. We discuss when your human judgment is irreplaceable and when AI can boost your efficiency, while examining platforms like ChatGPT, Claude, and Copilot.

Learn why AI prompting is becoming an essential professional skill that requires practice, not just formal training. We explore practical applications from travel planning and scheduling to meeting notes and information processing. Just as leadership transforms admin work into a fulfilling career, thoughtful AI integration shifts your role from task-handler to strategic partner—creating space for the relationship-building and impact that only humans can provide.

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Ever wonder why we're constantly talking about leadership? 

In the first episode of Season 2, we chat about how leadership practices transform admin work from "just paying the bills" to a career you're genuinely excited about. 

We'll dive into why taking yourself seriously as a professional (even when others don't yet) opens doors you might not have seen before. You'll discover how leadership shifts your focus from the daily task list to the meaningful impact behind your work, while still leaving room for your authentic self to shine through. 

And here's the real kicker – we explore why leadership from the admin's chair often creates waves that ripple further than those from the corner office, precisely because you're connected to every part of the organization in ways executives simply aren't.

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In this powerful season finale, we are joined by the remarkable Shola Richards—keynote speaker, author, and self-proclaimed "kindness extremist." Shola’s mission is to transform how we treat each other at work, at home, and everywhere in between. In this deeply engaging conversation, we explore his new book, "Civil Unity: The Radical Path to Transform Our Discourse, Our Lives, and Our World," and how civility can act as a healing force in our polarized world.

Shola shares practical tools for navigating difficult conversations with respect, setting boundaries, and fostering civility, even in the most challenging environments. From personal stories of overcoming darkness to actionable steps for maintaining mental and emotional health, this episode is packed with inspiration, warmth, and laughter.

Join us as we discuss the importance of respectful dialogue, how to disagree without disrespect, and how we can all be part of a movement to create a more civil, kind, and united world. This episode is a true gift, and a powerful conclusion to our first season!

Learn more about Shola Richards and his work on civility at sholarichards.com/civil-unity.

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In episode 10 of the podcast, Rachel and Melissa celebrate a milestone—double digits! As they near the end of season one, the co-hosts reflect on how far they’ve come and what’s in store for the future. With only one more episode before they take a break until April, they tease an exciting season two, which may even include recording in a brand-new space. The anticipation is building for what’s next!

In this episode, they’re switching things up with a fun, lighthearted “lightning round.” However, true to their style, what begins as quick-fire questions turns into a deeper dive, filled with personal stories and honest reflections. You’ll get to know Rachel and Melissa in a whole new way as they answer quirky questions like “coffee or tea?” and “city living or countryside retreat?” but also tackle more thoughtful topics such as childhood dreams they haven’t given up on and the skills they hope to improve.

Throughout the episode, you’ll gain insight into who these two are beyond their professional lives, making this podcast an even more personal and intimate experience. From beach vacations versus mountain getaways to fiction versus nonfiction books, the conversation flows naturally, offering laughs, surprising revelations, and a genuine connection with the audience.

Rachel and Melissa believe in the power of authenticity, and through this episode, they hope to inspire you to embrace your true self, whether at work or in life. You’ll see how being yourself not only builds trust but also strengthens relationships—whether with your colleagues, friends, or even the community around you.

So, if you’ve been tuning in since the beginning or are just joining the conversation, this episode offers something special: a light and fun chat, sprinkled with a deeper look into the personalities of the co-hosts. It’s a reminder that we’re all human behind the titles and roles we carry.

Be sure to stick around for the season finale end of September! With only one more episode before the break, there’s no telling what surprises Rachel and Melissa have in store. You won’t want to miss it!

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Welcome back! In this Episode, the podcast takes a unique turn as Melissa is joined by her day-to-day partner, Chris Cason. This episode is all about giving you an inside look at how a successful remote partnership works, especially when distance and time zones are in the mix.

You’ll hear Melissa and Chris dive deep into the dynamics of their remote working relationship, sharing how they’ve managed to build a strong, strategic partnership despite being in different states—Chris in California and Melissa in Missouri. They discuss the importance of intentional communication, the challenges of balancing tasks with strategic work, and how they’ve turned potential barriers into strengths.

The conversation also touches on the value of inclusion in the EA-executive relationship, offering insights into how their partnership reflects the future of professional collaboration. Plus, as a fun twist, they reveal a surprising fact about how close they are in age, which adds an extra layer of connection to their work together.

This episode is packed with valuable lessons for anyone looking to enhance their professional relationships, especially in a remote setting. Whether you’re an EA, an executive, or simply curious about how to make remote partnerships thrive, this episode is for you.

Don’t miss this opportunity to learn from Melissa and Chris as they share their experiences and tips for building a successful remote partnership. And keep your ears open—there’s more to come from this dynamic duo!

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Welcome back to Beyond the Desk Admin Advocates! In this episode, Melissa Mahoney, CEO of the International Association of Administrative Professionals, and Rachel Suman, CXO of IAAP, recap the unforgettable highlights of Summit 2024.

Transitioning from theory to real experiences, they share their personal favorite moments, including the emotional Parade of Nations and the inspiring performance by spoken word artist Lyrical Faith. Melissa and Rachel offer insights into the unique magic of Summit, emphasizing the importance of accessibility, inclusion, and the hybrid model that allows global participation.

You'll gain a deeper understanding of what makes Summit such a special event, and why it’s essential for admins everywhere. Whether you attended this year or are considering joining Summit 2025 in Chicago, this episode provides a compelling look at the community, energy, and innovation that define Summit.

Tune in to hear about the impactful moments, the behind-the-scenes efforts to create an inclusive experience, and exciting future plans to expand access and opportunities for admins worldwide. Discover how The IAAP Summit can help you grow professionally and connect with peers from around the globe.

Whether you’re a seasoned professional or just starting out, this episode delivers a heartfelt recap and inspiring insights to get you excited for the next Summit. Join us to relive the magic of Summit 2024 and start planning for Summit 2025!

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Welcome to Beyond the Desk Admin Advocates!

Join Melissa Mahoney, CEO of the International Association of Administrative Professionals (IAAP), and Rachel Suman, CXO of IAAP, as they continue their exploration into the top barriers admins face in achieving true partnership with executives. In this second part of their two-part series, they delve deep into barriers 6 through 10, providing listeners with authentic insights, candid conversations, and actionable solutions to overcome these challenges.

In this episode, Melissa and Rachel tackle systemic issues that affect admins today, exploring how traditional views of administrative roles and leadership can hinder true partnership. They share strategies for effective communication and goal alignment, helping you to better align your goals with those of your executive for more seamless collaboration.

The episode also dives into the fine line between support and caregiving, offering insights on how to maintain professional boundaries while effectively supporting your executive. Discover approaches to navigating feedback and evaluations, ensuring that you receive meaningful feedback and can advocate for your professional development.

One of the most critical topics addressed is compensation. Melissa and Rachel have an honest discussion about the pay disparities that exist and explore ways to advocate for fair and equitable pay. This conversation is essential for anyone looking to advance in their career and ensure they are compensated fairly for their contributions.

Whether you’re a seasoned professional or just starting out, this episode is packed with valuable takeaways that will inspire and empower you on your journey. Melissa and Rachel’s candid discussions provide a fresh perspective on the admin profession, highlighting the importance of self-awareness, continuous learning, and advocacy in overcoming these barriers.

Join Melissa and Rachel for this impactful conversation and learn how to break down the barriers that stand between you and effective executive partnership.

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Welcome back to Beyond the Desk Admin Advocates! In this episode, Melissa Mahoney, CEO of the International Association of Administrative Professionals, and Rachel Suman, CXO of IAAP, dive into the vital topic of admin-executive partnerships.

Transitioning from theory to actionable advice, they identify and break down the top barriers to successful partnerships. Drawing from their personal experiences and insights from the community, Melissa and Rachel offer real solutions and practical takeaways to enhance working relationships. They delve into key areas such as trust, communication, working styles, imposter syndrome, and unconscious biases, providing practical examples and strategies for overcoming these challenges.

You will gain a deeper understanding of how to navigate the complexities, improve collaboration, and build stronger connections with your executives or admins. 

Whether you're a seasoned professional or just starting out, this episode delivers practical tips and strategies to help you build and maintain a high-functioning admin-executive partnership. Tune in to discover how to turn everyday challenges into opportunities for growth and success.

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