Want to know how one photographer books 100+ mini sessions per season without losing her mind (or a single lead)? In this episode, I'm sitting down with my Nashville neighbor and the self-proclaimed Queen of Mini Sessions, Rebecca Rice, and she's spilling the tea on the exact systems and workflows she uses to book, automate, and deliver mini sessions at scale.

Rebecca Rice is a Nashville-based family photographer, educator, and mom who has built a mini session model that generates six figures per year across multiple locations and an associate team of 18 photographers. She teaches family photographers how to grow profitable photography businesses through her courses, her podcast, and her free trainings.

What you'll hear in this episode

• Why structuring your minis with one date at a time controls supply and demand (and books spots faster)
• The real reason Rebecca moved away from online schedulers for booking minis
• How following up three times with every lead changed her booking rate
• Why giving clients only three time slot options reduces decision fatigue and increases conversions
• How one lead capture form in Dubsado triggers an entire automated workflow (including contracts, invoices, and location-specific emails)
• The Trello board system her team uses to track every session from booking through gallery delivery
• Why conversation-based booking helps redirect leads into higher-value full sessions
• The permission slip you need: start small, pick one piece, and build from there

Resources & Links Mentioned In This Episode

▸ Read the full blog post that goes with this episode (that way, you get all the links mentioned): https://systemsandworkflowmagic.com/mini-session-workflow-for-photographers/

▸ The Dubsado Mini Session Roadmap (Free Checklist for Minis Using Dubsado): https://systemsandworkflowmagic.com/the-dubsado-mini-session-roadmap-opt-in

▸ Dubsado (get 30% OFF with my affiliate code): https://systemsandworkflowmagic.com/dubsado-coupon-code

▸ The Backend Organization System for Family Photographers (Trello Board): https://systemsandworkflowmagic.com/master-business-operations-board

Connect with Rebecca Rice:

📱 Instagram: @RebeccaRicePhotography

Connect with Me (Dolly DeLong Education)

💻 Website 📱 Instagram 🎥 YouTube

Thanks for joining me on The Systems & Workflow Magic Podcast! If you enjoyed this episode:

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🔗 Affiliate links included. I only recommend products I personally use and love.

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