March 21, 2023

Running Effective Meetings

40 minutes

The purpose of most meetings is to make decisions. Are your meetings effective? Have you attended meetings that are a waste of time? Susan and Scott have run meetings for decades. Join them as they discuss effective meetings and take questions from the live audience.

Top 5 Essential Elements of Effective Meeting

State the objective of the meeting so people know what to expect.

Include an agenda so attendees can prepare or possibly reject the meeting if it’s not suitable for them to attend

Only invite relevant attendees

Start and end on time - show respect for people

Take notes to document decisions and action items (including action item, owner of the action item, and due date)

Additional Elements for Effective Meetings

Decide if you need a meeting, or if you can accomplish this via email or chat

Manage the discussion to keep it on track

Send a summary of the meeting to attendees with decisions, action items, and next steps

chat, Slack, Teams, etc.

For virtual meetings, turn your camera on

body language is an important part of communication

Be a hero, and finish the meeting 5 minutes early

Tool Tips:

Use visuals to help facilitate the meeting

Use a Timer to manage to the agenda for larger groups (get a helper)

Use a virtual whiteboard to collaborate

RESOURCES: Podcast for Business Analysis Live https://www.iiba.org/professional-development/knowledge-centre/podcasts/

Business Analysis Live is hosted by:

Susan Moore, Community Engagement Manager at IIBA

Scott Bennett, Manager, Business Analysis at IIBA

The International Institute of Business Analysis (IIBA) is a non-profit professional association serving the field of business analysis. As the global thought leader and voice of the business analysis community, IIBA actively supports the recognition of the profession, and works to maintain global standards for the ongoing development of the practice and certifications. Learn more at https://www.iiba.org/

#meetings #techniques #businessanalysis

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