Systemize Your Success

🎙 In this episode, Steve introduces Apps that completely change how you consider and approach social media and content creation. This astounding breakthrough technology will transform your handling of all online content, from Facebook posts to podcasting. This is a live scripting of a potential podcast episode to demonstrate the abilities of two incredible Artificial Intelligence (AI) apps. Prepare to be amazed as this technology is like the ones you see in sci-fi novels and movies!   

KEY TAKEAWAYS 

💡 OpenAI is capable of writing an entire podcast based on any suggestion. It can write scripts, stories, thesis and even poetry. 

💡 Steve asked OpenAI what topic he should cover in a podcast episode about Operations Manual. OpenAI then provided a list of suggested titles about the Operations Manual that can be discussed in the podcast.

💡 Steve asked OpenAI to write an entire episode for the Systemise Your Success podcast using the list of topics that it also provided. OpenAI then produced an entire podcast episode based on the criteria and subject titles provided. 

💡 Descript is an all-in-one video and editing app. This app can be ‘trained’ with the user's voice to produce spoken word content for any written document provided.

💡 The OpenAI written podcast episode is copied and pasted into Descript. Then Descript created an audio file of Steve’s voice reading the entire script that OpenAI had created. 

💡 For video content, Descript can create subtitles and add images and sub-videos.

💡 OpenAI can also create pictures and paintings based on input criteria. 

BEST MOMENTS 

2:36 - 💬 ‘OpenAI is an app developed by Elon Musk, and it allows you to tap into an Artificial Intelligence machine that sat there, waiting for you to throw questions at it.’

7:14 - 💬 ‘To train the Descript app with my voice, I’ve read out some stuff that the app gave me, and it learned how I speak.’ 

9:11 - 💬 ‘For those of you who don’t know, an Operations Manual is a comprehensive guide that outlines the procedures and processes for running a business.’ – Artificial Steve created by Descript reading a podcast script created by OpenAI.

12:50 - 💬 ‘That’s scary! With OpenAI and Descript, I created a podcast episode without doing anything! Ah, that was awesome!’ 

15:51 - 💬 ‘It doesn’t mean you have to use OpenAI to write the contents and it not be your words. You can use it for inspiration, or you use it and then paraphrase it.’ 

VALUABLE RESOURCES

Website: www.SystemizeYourSuccess.com

Facebook Group: Facebook.com/groups/systemsandoutsourcing/

LinkedIn: LinkedIn.com/company/systemsandoutsourcing/

Instagram: Instagram.com/systems_and_outsourcing/

YouTube: YouTube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Steve has a new method of holding company meetings that have had excellent results bringing his team together and keeping them goal-driven and motivated. It also highlights possible changes that can be made to streamline his systems further. Even though he has been utilising this method for only a month, it has been so successful that he will share the details with you in this episode. 

KEY TAKEAWAYS 

💡 Each week, set aside a portion of your meeting for Value-Based Accountability. Each person must identify one target, goal or activity that they will complete before the next week’s meeting.

💡 The task must be related to your company's core values, and it has to be a SMART goal (Specific, Measurable, Achievable, Realistic and Timed).

💡 At the following week's meeting, the success or failure of the task is detailed, and its outcome is discussed. It is crucial to identify the reason behind failures as well as successes. 

💡 When we state to a group of people that we will complete a task, we are more likely to be held accountable for accomplishing it. 

💡 If we share our mistakes, including ourselves as leaders, we can create a culture of continual improvement and turn errors and failures into positive learning opportunities rather than stigmas to be avoided. 

💡 Week after week, get your staff to rate their success from 1 to 10 so you can measure your people's ability to judge SMART goals.

BEST MOMENTS 

2:09 - 💬 ‘We identify goals specifically linked to our values. So it’s about bringing that "values culture" into our business, reinforcing people's beliefs in the values we stand for.’ 

4:10 - 💬 ‘Discussing my staff's Value-Based Accountability helped us realise that the target chosen was unrealistic to achieve in a week and would involve multiple team members.’ 

6:46 - 💬 ‘It brings the team together in a hive-mind context. When things haven’t worked out, everybody is chipping in to talk about how we could achieve it in the future.’ 

8:36 - 💬 ‘Having your team share their Value-Based Accountability at your weekly company meetings helps them become more realistic about what can be done.    

VALUABLE RESOURCES

Website: www.SystemizeYourSuccess.com

Facebook Group: Facebook.com/groups/systemsandoutsourcing/

LinkedIn: LinkedIn.com/company/systemsandoutsourcing/

Instagram: Instagram.com/systems_and_outsourcing/

YouTube: YouTube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Steve interviews Michael Bereslavsky, founder of Domain Magnate, a Private Equity firm with a 15-year history of buying, optimizing and selling profitable online businesses. Michael helps sellers exit their businesses quickly and efficiently and allows investors to invest in this new industry of online businesses and revenue websites, with high potential and high returns, through a reputable and experienced firm.

Michael also has his podcast, The Domain Magnate Show, through which listeners can learn about this area of investment with guests and experts, providing invaluable insights and extensive experience. 

In this episode, however, Michael switches roles and becomes the interviewee, with Steve asking him about his aims with Domain Magnate, the potential gains and risks with Domain Magnate, the different kinds of investment opportunities, and the advantage of selling a specific and well-systemized business. 

KEY TAKEAWAYS 

💡 Online Businesses are suitable investments as they can be purchased at approximately three times the company's annual profit, providing a return much greater than similar investment opportunities. 

💡 Domain Magnate bypass the need to manage and turn the investment passive for the user, operating and developing the businesses.  

💡 Investors can contribute to a Group Fund, a passive investment, perfect for the inexperienced investor, or buy an individual website and be more involved in operations and development. 

💡 If the company already has systems and all documentation and tasks are already operating, this will make an acquisition much more attractive to the buyer. The business can swap owners relatively painlessly.

💡 When selling your business, you should ask yourself which areas will not function well in your absence and systemize those areas to reassure a potential buyer of an easy transfer.  

BEST MOMENTS 

3:01 - 💬 ‘It’s hardly a passive investment. If you buy an online business, you still have to manage it, operate it and understand how it all works.’ – Michael 

8:17 - 💬 ‘You can sell anything with revenue or profit. If your business is profitable, there is a chance that there are people who would be interested.’ – Michael

12:06 - 💬 ‘If the business is systemized, it genuinely becomes a lot more interesting to potential buyers.’ – Michael

13:59 - 💬 ‘When we acquire content businesses, it’s easy to take over. We know how to do content - that's what we specialize in, so we can take our system and apply that to the business.’ – Michael   

20:51 - 💬 ‘One of the things I've learned over the years is the more systems you have, the easier your life becomes.’ – Steve

23:35 - 💬 ‘People sell their business because they lose motivation, want to do something different, or no longer feel excited about the topic. And sometimes people build businesses with the intention to sell it.’ – Michael 

GUEST RESOURCES

Website: https://www.domainmagnate.com/

Contact: https://www.michaelbereslavsky.com/

Podcast: https://www.domainmagnate.com/podcast/

VALUABLE RESOURCES

Website: www.SystemizeYourSuccess.com

Facebook Group: Facebook.com/groups/systemsandoutsourcing/

LinkedIn: LinkedIn.com/company/systemsandoutsourcing/

Instagram: Instagram.com/systems_and_outsourcing/

YouTube: YouTube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Steve talks to Alan Brunton, the Visionary and Developer of the software platform Cymatrax, which enhances digital audio files to remove frequencies that interfere with the brain’s decision-making function and increases others that improve focus, and energy and reduce stress. It has various applications, including podcasts, music, corporate training, online education, audiobooks, and many others. Cymatrax is already being used in healthcare to treat PTSD and Autism and is aimed at enhancing optimal performance and human potential through target frequencies in audio to achieve a healthier body, mind, spirit and environment.

Steve and Alan discuss how the idea for Cymatrax was conceived, the mental and physical effects of unhealthy sound, medical and professional applications for Cymatrax, possible applications for small businesses and how you can try out Cymatrax for yourself.  

KEY TAKEAWAYS 

💡 Alan initially used to be an Opera Singer, so he is no stranger to the subject of sound! He has also opened 33 different restaurants, hosted and produced his cooking show on TV, and has been interested in digital sound since its inception. 

💡 After self-testing the theory of frequency difference effect on himself for five years, Alan found his I.Q had increased by ten points.

💡 There are many frequencies available that are better for you than what is currently commonly utilised within digital audio, so Alan created the software Cymatrax to remove the old frequencies and replace them with the new healthier ones. 

💡 The Department of Communications Science and Disease at James Madison University, Virginia, has completed a trial that shows the positive nature of Cymatrax Software when used as a daily therapy for PTSD and Autism. 

💡 There are applications for this technology amongst small businesses in Corporate Training Audio by reducing white noise, which can decrease concentration and increase tiredness.

💡 Not having optimal use of the brain’s functionality can cause other physical illnesses in the body.

💡 Cymatrax offers access to their filtering software so you can try it out yourself. Go to Cymatrax.com to filter your digital audio to experience the difference. 

BEST MOMENTS 

2:34 - 💬 ‘I knew that something was very, very different with certain music and certain notes and frequencies, but I didn’t start looking at it until 2009 when I saw some reports coming out about the differentiation of the brain's cognitive abilities between concert A at 440hz and 432hz’ – Alan 

6:09 - 💬 ‘It took me about a year to find somebody that could write the code for acoustic-based software. It took another three years to get it patented and a couple more years to find a university that was actually into the field of using a sound frequency’ – Alan   

7:06 - 💬 ‘The Systemize Your Success Podcast helps small business owners to make their lives better and to use systems, and this software is a great example of how they can use technology to improve their businesses.’ – Steve 

12:00 - 💬 ‘The CDC reports that 85% of all disease is caused by stress, and the documentation shows that white noise causes stress. We reduce the stress, so there is less tension with these Computer Programmers [staff], and their output now is longer because they have better-focused attention. And with reduced stress, they have less sick days. Now, what would that be worth to Google? [CEO]’ – Alan 

26:01 - 💬 ‘Musicians that sit and listen in the studio day after day have an acuity to recognise and ‘feel’ the sound a lot better.’ - Alan 

GUEST RESOURCES

Website: www.cymatrax.com

LinkedIn: https://www.linkedin.com/in/alan-brunton-5ba46715/

Facebook: https://www.facebook.com/cymatrax

VALUABLE RESOURCES

Facebook Group: Facebook.com/SystemsAndOutsourcing/

Website: www.SystemizeYourSuccess.com

LinkedIn: LinkedIn.com/SystemsAndOutsourcing/

YouTube: YouTube.com/DrSteveDay

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 In this episode, Steve will share cost-saving tips when using apps for business use. Most apps have a lower cost level of access, often free, for light users, so the service costs can dramatically increase when more business-level software aspects are required. These costs can all add up, especially as you scale up or utilise a large staff team. Keep your outgoings down by using these tips. 

KEY TAKEAWAYS 

💡 Acquiring access for all your staff members when required can add up to multiple payments of the high-level access packages for all the apps and software. 

💡 When you upgrade your account to a business-level account, all the sub-users under your membership are also charged at the business level. 

💡 Set up your Task Management app in one domain but add your staff as guests. Create a new domain for this purpose, and you will not be asked to upgrade and pay under this domain.

💡 Having one super user account and all the others under a separate domain name is more secure because by doing so, you can protect that account from possible misuse or misconduct. 

💡 A simple redirect of all critical emails from the new domain email address to your regular email can keep you notified of anything happening without logging in and out of two different email accounts.

BEST MOMENTS 

1:36 - 💬 ‘Often when you upgrade your subscription from a basic level to a premium level, you have to upgrade every single team member, and so it can add tens, if not hundreds of pounds each month to your subscription.’ 

4:47 - 💬 ‘I wouldn’t recommend ever sharing your super user account for any critical app. You want to have that control so no one can lock you out or delete the whole account.’ 

7:16 - 💬 ‘Get more value out of the apps you're investing in and get more done without breaking the bank in the process.’ 

VALUABLE RESOURCES

Website: www.SystemizeYourSuccess.com

Facebook Group: Facebook.com/groups/systemsandoutsourcing/

LinkedIn: LinkedIn.com/company/systemsandoutsourcing/

Instagram: Instagram.com/systems_and_outsourcing/

YouTube: YouTube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Following the previous episode on time tracking (Episode #092), Steve refers to real-life examples of tracking staff's time to demonstrate the advantages of doing this and responds to an online troll who was tempted out from under their internet bridge. Far from being a bind to your staff, time tracking is an efficient way of freeing their time from low-value tasks to more exciting and lucrative jobs which make you more money and keep them happier in your employment.  

KEY TAKEAWAYS 

💡 Steve’s new and very first troll on TikTok believed that time tracking was about companies saving money. Apart from the standard trolling swears and insults, Steve agrees! Time tracking is all about saving money, but not quite in the way Mr Troll means. 

💡 By tracking individual tasks, you can identify those that take time to complete and remove any work block. This can free up your staff from hours of unnecessary low-value tasks and save time and money. 

💡 If you do not track time and have basic timesheets, you will never know where improvements are needed or tasks that could be streamlined along the process.

💡Tracking targets are beneficial, but targets can only be reached with the information that time tracking can provide. 

BEST MOMENTS 

1:42 - 💬 ‘I have saved hours and, therefore, money not only in the wages that I’m paying my staff but also in the opportunity costs of them not doing higher value work because they’re spending too long on tasks that were assigned to them.’ 

4:46 - 💬 ‘I’ve saved hours of my staff's working week each week, and I can use that time and apply her brain and skills to another part of the business.’

07:13 - 💬 ‘Knowing how to increase the efficiency of someone's work, to increase their productivity, to streamline our processes, I believe strongly, that can only happen if you know how long things are taking.’

7:29 - 💬 ‘Tracking time is also important for workload balance.’

VALUABLE RESOURCES

Website: www.SystemizeYourSuccess.com

Facebook Group: Facebook.com/groups/systemsandoutsourcing/

LinkedIn: LinkedIn.com/company/systemsandoutsourcing/

Instagram: Instagram.com/systems_and_outsourcing/

YouTube: YouTube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Systemize Your Success is in the top 3% of all podcasts globally. A considerable part of that success comes from having a consistent plan and method for getting content published across different Social Media platforms.
In this episode, Steve will detail the systems used and how to effectively utilise a Virtual Assistant to ensure that your Organic Social Media Marketing is as widespread and consistently presented as possible. 

KEY TAKEAWAYS 

💡 Steve produces a podcast recording, and his team creates different types of contents from that video that gets published across all Social Media platforms. 

💡 Pick one channel and get that content produced. The rest can all happen organically by creating a system to convert that content to different formats and publish those content to as many other platforms as possible. 

💡 Steve used his Perfect Process Pipeline Methodology to map out complex, multi-person, multitask and multi-app processes to delegate and manage the dissemination of the social content efficiently.   

💡 All the processes must be fully documented to be actioned by any of your staff. This will allow you to delegate tasks effectively throughout your team in case of any absences or if your staff leaves the company.   

💡 Identify a member of your staff who is enthusiastic about social media and wants to learn about the core subjects involved while creating your processes.  

💡 Identify some key content creators that you would like to emulate, that perhaps have a similar target audience, and research all their content, including how they promote their content and use their methods to create your own.

💡 Don’t ignore your existing lists and contacts. If you are producing valuable, informative content relevant to your clients and customers, do not hesitate to inform them where and how they can access it.   

💡 Place a taster of your content on controlled content outlets like Facebook, Instagram or Twitter, which directs the viewer to your website for full viewing. In this manner, you have access to view counts and analytics that will keep you informed of which marketing is the most effective. 

💡 When you want to increase your traffic and are moving into complex areas like Search Engine Optimisation, you can use apps and software such as Yoast or Semrush. Tools such as Storychief or Hootsuite will help you standardise and automate social media publishing.   

BEST MOMENTS 

2:19 - 💬 ‘We've got to this point of having huge amounts of content produced to a very high standard, published across all the channels that I want to, and done entirely without my input.’

5:20 - 💬 ‘The problem was, I was doing it all. I was the person that was going on to social media and commenting and posting. I didn’t think I could afford for an agency to do that.’

9:26 - 💬 ‘I've been making mistakes and figured out what works. I’ve learnt so much about marketing and social media with how we tweak our content and constantly improve it each week and each month.’ 

10:52 - 💬 ‘You can utilise low-cost Virtual Assistants for this. You don’t need anyone with any previous experience; you need someone competent.’

11:28 - 💬 ‘You need someone who wants this. So the first thing you do is to identify someone in your team who wants to learn about social media and organic marketing because then they will love you for asking them to do it.’  

26:20 - 💬 ‘Start slow. Start on one channel and build that up before you move on to the next, so you don’t get overwhelmed and get something to finish. Get it automated. Get a Virtual Assistant doing it for you.’ 

VALUABLE RESOURCES

Website: www.SystemizeYourSuccess.com

Facebook Group: Facebook.com/groups/systemsandoutsourcing/

LinkedIn: LinkedIn.com/company/systemsandoutsourcing/

Instagram: Instagram.com/systems_and_outsourcing/

YouTube: YouTube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Grammarly is an app designed to monitor your copywriting as you work and make suggestions to grammar, syntax and structure to make your communications and presentations the best they can be. It works across all platforms, including email, Word and Pages, and Social Media. Steve explains how it works and its advantages to your business. 

KEY TAKEAWAYS 

💡 Grammarly sits on top of all your other apps, software and browsers and watches everything you are writing, making corrective and grammar suggestions as you write. 

💡 It will examine your writing and rewrite your message more naturally, often reducing word counts and offering alternative vocabulary.

💡 You can eliminate the need for someone else, in most cases, to read your work.

💡 Grammarly can be used by international staff to produce natural-sounding, consistent English documents and communication. 

💡 The Pro version looks for more errors and gives more alternatives than the free version, and Steve suggests you try it.  

BEST MOMENTS 

1:10 - 💬 ‘I suffer from dyslexia, so I have a keen interest in finding good apps that help me with my spelling and grammar because it’s not something that I find easy. It’s not something that comes naturally to me. However, that doesn’t mean that tools like Grammarly aren’t useful for everybody.’ 

4:01 - 💬 ‘Using Grammarly Pro - It's a bit like having a really good proofreader watching over your shoulders!’ 

7:16 - 💬 ‘When hiring new people, we want people who can write good English. Grammarly allows you to look at a piece of writing and gives it a score of 100.’ 

VALUABLE RESOURCES

Website: www.SystemizeYourSuccess.com

Facebook Group: Facebook.com/groups/systemsandoutsourcing/

LinkedIn: LinkedIn.com/company/systemsandoutsourcing/

Instagram: Instagram.com/systems_and_outsourcing/

YouTube: YouTube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙With text messages, emails, and social media or instant messaging, communication within a company can quickly become complicated and confusing, with decentralised conversations resulting in missed information and time-consuming trawls through apps to keep up with ongoing interactions. Steve is here to show you his method of keeping things simple and easy to follow.

KEY TAKEAWAYS

💡 Have a standardised, central place to delegate tasks. In this manner, you can communicate about the task within the task manager app.

💡 Steve uses Asana, designed as an online Task Manager and Workflow tool to allow you to delegate tasks from the repetitive to the one-off project. 

💡 Create a staff policy to ensure all communication regarding a specific task should be done in the comment section of the task itself within the Task Manager. This way, you will avoid conversing about that task over different messaging apps.

💡 The advantages of this centralised approach are avoiding long searches through multiple messaging apps for data regarding the task and future access to a comprehensive audit trail regarding the task for problem-solving.

💡 Instant Messaging Apps can still be utilised to inform your staff that a new comment has been added or an update has been made on the task. This is done by getting the task link and sending it through an Instant Messaging App. 

💡 Traditional communication methods contain distractions. You avoid this with the specific nature of Task Managers.  

💡 Slack is a communication app designed for businesses with specific organised spaces for people to discuss work without distraction or disruption. It allows for easy cross-departmental communication regarding a project and includes comprehensive integration with other apps and software to centralise tasks and discussions. 

BEST MOMENTS

1:22 - 💬 ‘We’d have a nightmare managing people's workloads. What are they working on now? How do I prioritise task A over task C without confusing the person over task B or giving feedback? It was just a total mess.’   

3:07 - 💬 ‘People like using email. They like using instant messaging apps. They’re used to it, and it’s convenient for them. And that's why you need a policy to force people back into the Task Manager to make this work.’

8:54 - 💬 ‘If you remove people from going in their inboxes regularly to check up on conversations, it removes people from getting distracted by other stuff. Effective communication between your team should happen away from all distractions.’ 

11:20 - 💬 ‘Slack is a stand-alone business app, away from any social media and away from any distractions. It allows you to have group conversations and collaborate effectively. One key feature is that if you add someone to a channel, they can then see the history of all the conversations that have previously happened.’ 

VALUABLE RESOURCES

Website: www.SystemizeYourSuccess.com

Facebook Group: Facebook.com/groups/systemsandoutsourcing/

LinkedIn: LinkedIn.com/company/systemsandoutsourcing/

Instagram: Instagram.com/systems_and_outsourcing/

YouTube: YouTube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Jane Bayler is a brand and business growth expert. Her Company empowers consultants and experts to stand out for their difference and create relevant, exciting offers. With a 20-year global brand marketing and media history, she grew London's brand identity business from £1m to £6m, quadrupling profits and selling to a US communications group. 

Jane is a breast cancer survivor. She is passionate about connection - transforming purpose into passion, creating relevant, engaging offers and attracting a high calibre following who make her clients their #1 choice - whilst repelling tyre kickers, time wasters and those who are the wrong fit.

Steve and Jane chat about marketing and the application of systems in the online environment, Jane's ‘Messaging Waterfall System’ and how it generates leads and the importance of an online presence on social media. They also talked about how online media is an essential touch point for clients, connections and support in life and business and the complexity of marketing.

KEY TAKEAWAYS 

💡 In the online environment, you need to show your audience the value you can provide to drive them into your business. 

💡 Funnels are offerings such as YouTube videos, podcasts, reports or articles that identify the interested party as a potential client and then target them with custom email sequences and text reminders related to the content to gain their business.  

💡 Without a presence on social media in the modern digital age, it is quite possible you will become invisible. Present yourself in a way that your clients immediately know your expertise and services are for them. 

💡 Connections are essential for business and life. No one person can be everything and fulfil another person's needs. A rich network of connections and support of different types and interests is essential. 

💡 Marketing is incredibly complex. Keeping track of changes in technology and culture in marketing is a full-time job, so the funnel products that Jane offers to gather clients are beyond the abilities of the layman to set up. 

BEST MOMENTS 

2:06 - 💬 ’It doesn’t matter where you’re at; we could all do more with better clients. Clients that appreciate us for the value that we can give them, and we do what we’re good at, and it just seems to resonate with them, and they get great value from us just being who we are.’ - Steve

4:18 - 💬 ‘That is the whole purpose of having online assets like podcasts or funnels because it brings people into your world and it educates them about the possibilities of working with you.’ - Jane

11:11 - 💬 ‘People consume content in different ways, and they’re obviously in different places at different times. So the whole point of this particular funnel, which I call the ‘Messaging Waterfall System’, is that it’s like a cascade of value that you deliver over multiple touch points over a relatively condensed time so that you can make an offer to them at the end.’ - Jane

19:38 - 💬 ‘That’s been my philosophy on social media: to keep my group going, keep my posting going, and we have scaled up significantly because it needs to be there, and when people check you out, you need to have a presence otherwise you don’t exist.’ - Steve

41:07 - 💬 ‘I often think you don’t have to get too micro about things as long as you’ve got a sense of where you’re headed, that mostly takes care of some of the day-to-day decisions.’ - Jane

51:34 - 💬 ‘This ‘Messaging Waterfall System’, we tried to make it as foolproof as possible for people that are not marketers, because otherwise what happens is these people spend all this money and fall flat on their faces because they're trying to do something that is an expert's job.’ - Jane  

ABOUT THE GUEST

• Amazon #1 Author
• Top 2.5% Globally Ranked Podcaster (The Smart Connector)
• Brand Marketer and Business Growth Expert
• Founder, Ideal Client Success & Chosen First Consulting
• Founder, The Pocket MBA & Love The Mojo
• Property Investor & Connector

GUEST RESOURCES

LinkedIn: https://www.linkedin.com/in/janebayler

Website: https://idealclientsuccess.com/vsl

Podcast: https://bit.ly/smartconnector-podcast

VALUABLE RESOURCES

Facebook Group: Facebook.com/SystemsAndOutsourcing

Website: www.SystemizeYourSuccess.com

LinkedIn: LinkedIn.com/SystemsAndOutsourcing

Instagram: Instagram.com/SystemsAndOutsourcing

YouTube: YouTube.com/DrSteveDay

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.