I just knew in my heart of hearts that the Special Education staff was going to need support. Jayme’s building has ⅓ of the student population that qualifies for special education!! How was I going to give that support? Did the staff have the time? So I called Jayme and we decided on a Zoom class and I invited them to be my guest at my upcoming paper organizing retreat. The staff was excited to learn together and Jayme was creative in carving out time for them to complete the training.

On Zoom

The Zoom training kind of turned into a Q&A. The teachers felt prepared for the IEP meetings until Jayme pointed out that if you have to leave during the meeting (which happened often), then they weren’t prepared. So they all threw out challenges and reasons why that happened. It was impactful for me to understand the variables and complexities involved in the IEP process. It was a non judgmental conversation rather quite productive in preparing them, Jayme and staff, and me, for the paper organizing retreat. 

The Paper Organizing Retreat 

I enjoyed getting to meet Jayme’s Special Education staff and understanding their challenges. It was interesting to learn how much traveling they do and how many entities they are responsible for due to creating IEPs.  And not to mention that all of the IEPs have legal implications...at a Federal level. There are timelines and if one “i” doesn’t get dotted, the whole thing is invalid. I have been on both sides of this process and I know that the IEP meetings are emotionally volatile and the teachers need to be prepared with all the proper documentation. Not having a document or needing to get keys to access a document show unpreparedness and the teacher is perceived to be unorganized and unengaged. Jayme had a unique challenge that in the past her Special Education team had always been experienced and confident in “processing” IEP’s. That was not the case going into this school year. Jayme needed to know just as much as her staff going into this school year. This brought a spotlight on the checklist she THOUGHT everyone had seen and was planning on using. Turned out there were multiple copies, some outdated, and some teachers had not seen the checklists. So there was a new digitally optimized checklist that was created initially in analog as they conversed. They identified tasks that needed to be completed (with dates) before, during, and after the IEP meetings to keep everything legal and moving forward. This was brilliant for Jayme because she had the master and will have it now for her career. The teachers could get access to it and edit it to their process and responsibilities, AND it was all on one page!!

Creating Individualized Teacher Workboxes for Those Who Create IEP’s

Each teacher embraced the Teacher Friday Workbox®, but they realized they needed to customize it for the student population that they served as well as what felt good to them in an organizational sense. Also, it became obvious how much these teachers are on the move. Traveling between classrooms, meetings, and outside the building. Jayme invested in portable workboxes for the Special Education teachers. 

**Can’t wait to find out why Jayme got red slash pockets for each student??

EPISODE RESOURCES:

• Teacher Friday Workbox®

• Sign Up for the Organize 365® Newsletter

On the Wednesday podcast, I get to talk with members of the Organize 365­® community as they share the challenges, progress, missteps and triumphs along their organizing journey. I am grateful that you are reaching out to share with me and with this community. You can see and hear transformation in action. If you are ready to share your story with us, please apply at https://organize365.com/wednesday.

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