Are you always feeling busy, but not being productive? Then it’s time to fix your schedule! To help you have more meaningful and profitable days at work, Kirk Behrendt brings back Robyn Theisen, one of ACT’s amazing coaches, to share four scheduling hacks that will organize your time. To learn how you can produce more without working more days, listen to Episode 838 of The Best Practices Show!

Learn More About Robyn:

• Send Robyn an email: [email protected] 
• Follow Robyn on ACT’s Instagram: https://www.instagram.com/actdental
• Send Gina an email: [email protected] 
• Email the ACT Team for their free resources: [email protected] 

More Helpful Links for a Better Practice & a Better Life:

• Subscribe to The Best Practices Show: https://the-best-practices-show.captivate.fm/listen
• Join The Best Practices Association: https://www.actdental.com/bpa
• Join ACT’s To The Top Study Club: https://www.actdental.com/ttt
• See the ACT Dental/BPA Live Event Schedule: https://www.actdental.com/event
• Get The Best Practices Magazine for free: https://www.actdental.com/magazine
• Please leave us a review on the podcast: https://podcasts.apple.com/us/podcast/the-best-practices-show-with-kirk-behrendt/id1223838218

Episode Resources:

• Watch the video version of Episode 838: https://www.youtube.com/@actdental/videos
• Download ACT’s Color Coding and Block Scheduling guide: https://23476641.fs1.hubspotusercontent-na1.net/hubfs/23476641/Color%20Coding%2c%20Block%20Scheduling%2c%20and%20Ideal%20Day%20Scheduling.pdf

Main Takeaways:

• Don't just fill slots. Plan your day based on the revenue you want to generate.
• Schedule your high-production blocks in the first five hours of your day.
• Dovetail doctor time and assistant time to maximize productivity.
• Appoint team members to protect your schedule.
• Give assistants ownership of the schedule.
• Block out time for new patients.

Snippets:

0:00 Introduction.

0:53 Why this is an important topic.

2:53 Set a daily production goal.

5:46 Block scheduling, explained.

7:04 Have someone who protects your time.

7:44 Are you overbooking your schedule?

8:54 Don't override the power you give team members.

9:47 Schedule high-production blocks in the first five hours.

11:36 People will make time for what they value.

13:29 Block out emergencies.

14:35 Dovetail the dentist’s and assistant’s time.

17:15 Block out time for new patients.

17:49 Challenges in scheduling new patients.

23:15 Final takeaways.

Robyn Theisen Bio:

Robyn Theisen brings an entire life and legacy of dental experience to the team and every team with which she works as the daughter and sister of dentists. With almost 20 years of experience in dentistry, her roles ranged from practice management to operations at Patterson Dental to coaching teams. Robyn’s passion is empowering teams to realize that they can dramatically impact the lives of the people they serve by implementing skills and systems to remove barriers to life-changing dental treatment. She has done it for decades and does it every day with dental teams.

Outside of coaching, she enjoys time with her husband, Rob, and two daughters, Emerson and Ruby. She loves traveling, music, fitness, and cheering on the Michigan State Spartans.