ABA Business Leaders

Building ABA Teams That Thrive (Part 2): Managing ABA Business Caseloads


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Building ABA Teams That Thrive (Part 2): Managing ABA Business Caseloads

In this follow-up episode, April and Stephen sit down once again with Maria and Caitlyn from ABYay! to continue the conversation on what it takes to lead, support, and grow successful ABA teams.

This time, they explore the nitty-gritty of treatment plans, report writing, and building sustainable caseloads for BCBAs and supervisors. From clear documentation to curiosity-led feedback, Maria and Caitlyn offer a behind-the-scenes look at the systems and mindset that keep their staff supported and clients progressing.

šŸ” Inside the Episode:

šŸ“ Templates are training tools: Caitlyn shares how structured report templates and rubrics help RBTs and new staff understand treatment plans—without overcomplicating them.

šŸ” Frequent check-ins matter: Supervisors often feel overwhelmed at first. Caitlyn and Maria emphasize that regular touchpoints and open conversations about workload are key.

šŸ“‹ Training that actually works: April and Stephen dig into how ABYay! makes sure technicians understand treatment plans before stepping into the field. Caitlyn explains their hands-on approach to onboarding and training—it’s all about readiness, not just compliance.

āš–ļø What is a "manageable" caseload? Maria shares that the average BCBA caseload at ABYay! is six. Some carry more if they can handle it ethically, but the emphasis is always on feedback, reflection, and customization.

🧠 Building reflective supervisors: Supporting supervisors means more than just telling them what’s right or wrong. Maria talks about using curiosity and self-awareness as tools for long-term professional growth.

šŸ‘„ One tech per full-time case: Caitlyn explains why ABYay! assigns a single technician to 35–40 hour cases. This consistency supports stronger relationships and better outcomes for kids—and it makes supervision smoother too.

šŸ’” Bottom line: There’s no one-size-fits-all for caseloads or staffing. But the common thread? Intentionality. This episode is a must-listen for ABA leaders who want to build not just teams, but ecosystems of support.

šŸ’¼ This Episode is Sponsored by MarginKeepers

Because managing people and your numbers shouldn't feel impossible.

šŸ“Œ Free Resources from MarginKeepers:

šŸ“„ 10 Essential Accounting Tips for Established ABA Owners → Email them with this subject line to get practical, jargon-free advice you’ll actually use.

šŸ“„ Tax Compliance Flyer → Download for free and stay ahead of issues that affect pay, compliance, and peace of mind.

šŸ“Š ABA Chart of Accounts → Request it via email to start tracking the right numbers in the right way.

https://3piesquared.com/ — MarginKeepers has built resources for practices like yours:

  • 10 Essential Accounting Tips for Established ABA Owners: Request them (email with this subject line). Practical. Actionable. No jargon.
  • Tax Compliance Flyer: Available for free. Because you deserve peace of mind—and your staff deserves consistency.
  • Request your free Chart of Accounts by emailing MarginKeepers.
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ABA Business LeadersBy Stephen Smith

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