Group Practice Tech

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech.

In our latest episode, we chat with Gabrielle Juliano-Villani, LCSW about navigating Medicare considerations as a mental health provider.

We discuss fears and misconceptions around being a Medicare provider; upsides to being a Medicare provider; how opting in and out of Medicare works with multiple providers; what the enrollment process entails and where people get tripped up; what documents you need to have ready to enroll; how long the process takes; reimbursement timeframes; auditing and documentation; and our upcoming Q+A session with Gabrielle on this topic.

Listen here: https://personcenteredtech.com/group/podcast/

For more, visit our website.

Map of MAC's, links to enrollment app, checklist and more helpful links

How to check Medicare rates (with a video)

Common Credentialing problems (and how to avoid them)

Medicare Opt in or Opt out

Facebook Group, Medicare Consulting for Therapists

Etsy store with more checklists for billing and credentialing and my note template

On-demand trainings (not designated as CE) presented by Gabrielle: Introduction To Medicare And Medicare Credentialing and Medicare Billing

Special Q&A Medicare focused Q&A Group Practice Office Hours session (live & recorded) for Practice Care *Premium* members

Group Practice Care Premium for weekly (live & recorded) direct support & consultation, Group Practice Office Hours, with the PCT team + Eric Ström, JD PhD LMHC (monthly)

HIPAA compliance, risk management, and practice optimization resources and support from PCT for mental health group practices

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech.

In our latest episode, we're looking back on some of the major developments that impacted the group practice landscape this year.

We discuss artificial intelligence and how it's impacting providers; ethical and clinical considerations for AI use; LPC and MFT eligibility as Medicare providers in 2024, and opting out if that's applicable; third party tracking on practice websites and HIPAA; a recent study looking at the efficacy equivalencies between telehealth and in person care; and the upcoming Compacts going live.

Listen here: https://personcenteredtech.com/group/podcast/

For more, visit our website.

Podcast: Episode 322: [Tech Tips] Considerations for AI Use in Your Group Practice

CE course: The Evolving Legal-Ethical Standard Of Care For The Clinical Use Of Artificial Intelligence In Mental Health (2 legal-ethical CE credit hours)

PCT Blog: Artificial Intelligence Utilization & Implications in Mental Health Care: How Person Centered Tech is Helping the Helpers

PCT Blog: Big News on the Medicare Front — Attention Counselors and Marriage & Family Therapists! (including a link to ZynnyMe's great tutorial on how to opt out, if that's the determination your practice makes is right for you)

Training (non-CE): Introduction to Medicare and Medicare Credentialing

Training (non-CE): Medicare Billing

• Podcast: Episode 312: [Teletherapy News] Updates on Inter-State Compacts, Parity Laws, and the PHE Ending
• Trainings & Materials: PCT's Teletherapy Certified Practice program and program components

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech.

In our latest episode, we explain steps to take if your therapy practice had a HIPAA breach this year.

We discuss normalizing breaches emotionally; what constitutes a breach; the breach reporting timeframe; what the breach reporting process consists of; what to expect in terms of a response for a breach report; things regulators love to see in a breach report; the importance of preventing a breach from reoccurring; and resources we have available to support you during breach reporting.

Listen here: https://personcenteredtech.com/group/podcast/

For more, visit our website.

OCR Breach Report Questions -- know the contents of what is asked/what you need to provide *before* starting the breach report in the OCR's online portal for breach reporting

CE course: HIPAA Security Incidents & Breaches: Investigation, Documentation, And Reporting (1.5 legal-ethical CE credit hours)

Group Practice Care Premium for weekly (live & recorded) direct support & consultation, Group Practice Office Hours, with the PCT team + Eric Ström, JD PhD LMHC (monthly)

PCT's Group Practice PCT Way HIPAA Compliance Manual & Materials -- comprehensive customizable HIPAA Security Policies & Procedure and materials templates specifically for mental health group practices. with a detailed step-by-step project plan and guided instructions for adopting & implementing efficiently

Customizable templates that address each of the HIPAA Security Rule Standards. Ready for plug-and-play real practice application.

Computing Devices and Electronic Media Technical Security Policy

Bring Your Own Device (BYOD) Policy

Communications Security Policy

Information Systems Secure Use Policy

Risk Management Policy

Contingency Planning Policy

Device and Document Transport and Storage Policy

Device and Document Disposal Policy

Security Training and Awareness Policy

Passwords and Other Digital Authentication Policy

Software and Hardware Selection Policy

**Security Incident Response and Breach Notification Policy**

Security Onboarding and Exit Policy

Sanction Policy Policy

Release of Information Security Policy

Remote Access Policy

Data Backup Policy

Facility/Office Access and Physical Security Policy

Facility Network Security Policy

Computing Device Acceptable Use Policy

Business Associate Policy

Access Log Review Policy

Workforce Security Policies Agreement

**Security Incident Report**

PHI Access Determination

Password Policy Compliance

BYOD Registration & Termination

Data Backup & Confirmation

Access Log Review

Key & Access Code Issue and Loss

Third-Party Service Vendors

Building Security Plan

Security Schedule

Equipment Security Check

Computing System Access Granting & Revocation

Training Completion

Mini Risk Analysis

**Security Incident Response**

Security Reminder

Practice Equipment Catalog

+ Workforce Security Manual & Leadership Security Manual -- the role-based practical application oriented distillation of the formal Policies & Procedures

+ 2 complimentary seats of the Security Officer Endorsement Training Program (1 for Security Officer; 1 for Deputy (or future Deputy) Security Officer.

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech.

In our latest episode, we discuss what you need to get your annual Good Faith Estimates (GFEs) ready for clients.

We discuss best practices for providing Good Faith Estimates for long term recurring care including: whether clients need to sign their GFEs; dissemination of information vs creating a contractual bond; how to provide GFEs to clients; how to document GFEs; what you should include in a Good Faith Estimate; who should get a GFE and why; and when to provide GFEs for clients.

Listen here: https://personcenteredtech.com/group/podcast/

For more, visit our website.

Model Disclosure Notice Regarding Patient Protections Against Surprise Billing from CMS for providers

CMS Overview of Rules & Fact Sheets related to the No Surprises Act and Good Faith Estimates

On-demand CE training (2 legal-ethical CE credit hours): Regulatory Changes & Their Implications: What You Need to Know to be in Compliance for a Legal-Ethical Mental Health Practice - PCT's 2023 Practice Primer course, presented by therapist attorney Eric Ström, JD PhD LMHC and PCT director Liath Dalton — includes discussion of No Surprises Act and GFE notices, provision, content, and documentation

Episode 310: [Practice Management] Helpful and Important Tips for Good Faith Estimates

Group Practice Care Premium for weekly (live & recorded) direct support & consultation, Group Practice Office Hours, with the PCT team + Eric Ström, JD PhD LMHC (monthly)

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech.

In our latest episode, we're talking about ways to start 2024 off with an optimized and fortified group practice.

We discuss starting the new year on a solid foundation; reviewing current group practice systems and tech stacks; ensuring your team has the training they need; checking devices and device security; risk analysis and mitigation; reviewing policies and procedures as well as HIPAA manuals; and the PCT resources that can help you with each of these tips.

Listen here: https://personcenteredtech.com/group/podcast/

For more, visit our website.

Article: 5 Practical Tips for Tidying Things up in Your Practice at the End of the Year

Comprehensive PCT Way HIPAA Compliance Bundle for Group Practices

Service Review Resources: PCT's Group Practice Service Selection Workbook & Worksheets (free!! Step 1 of the PCT Way) -- support for reviewing (and selecting) HIPAA-secure, effective, and economical services to meet your practice's functionality and operational needs

Training resources: PCT's HIPAA, mental health privacy ethics, and teletherapy role-based foundational trainings for mental group practices + topical needs-based trainings

Device security resources:

Group Practice Care Premium for weekly (live & recorded) direct support & consultation service, Group Practice Office Hours

+ assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing documenting personal & practice-provided devices (for *all* team members at no per-person cost)

+ assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing documenting Remote Workspaces(for *all* team members at no per-person cost)

+ more

Computer and Smartphone HIPAA Security Checklist for Therapists

Risk Analysis & Mitigation Resources:

PCT's HIPAA Risk Analysis & Risk Mitigation Planning service for mental health group practices -- care for your practice using our supportive, shame-free risk analysis and mitigation planning service. You'll have your Risk Analysis done within 2 hours, performed by a PCT consultant, using a tool built specifically for mental health group practice, and a mitigation checklist to help you reduce your risks. Will identify both your 'in-practice' risks and your 'formal compliance' (what required written P&Ps are implemented) needs, while also documenting all the good things your practice is already doing!

PCT's Mini Risk Analysis/Needs Identification 'Circle' Tool (free!)

PCT Article: Why Risk Analysis is a Fundamental Requirement: Highlights Through the Person Centered Tech Lens from the OCR's Recent Presentation on the HIPAA Security Rule Risk Analysis Requirement

Policy & Procedure and HIPAA Manual Resources:

PCT's Group Practice PCT Way HIPAA Compliance Manual & Materials -- comprehensive customizable HIPAA Security Policies & Procedure and materials templates specifically for mental health group practices. with a detailed step-by-step project plan and guided instructions for adopting & implementing efficiently

Policies & Procedures include:

Customizable templates that address each of the HIPAA Security Rule Standards. Ready for plug-and-play real practice application.

Computing Devices and Electronic Media Technical Security Policy

Bring Your Own Device (BYOD) Policy

Communications Security Policy

Information Systems Secure Use Policy

Risk Management Policy

Contingency Planning Policy

Device and Document Transport and Storage Policy

Device and Document Disposal Policy

Security Training and Awareness Policy

Passwords and Other Digital Authentication Policy

Software and Hardware Selection Policy

Security Incident Response and Breach Notification Policy

Security Onboarding and Exit Policy

Sanction Policy Policy

Release of Information Security Policy

Remote Access Policy

Data Backup Policy

Facility/Office Access and Physical Security Policy

Facility Network Security Policy

Computing Device Acceptable Use Policy

Business Associate Policy

Access Log Review Policy

Forms & Logs include:

Workforce Security Policies Agreement

Security Incident Report

PHI Access Determination

Password Policy Compliance

BYOD Registration & Termination

Data Backup & Confirmation

Access Log Review

Key & Access Code Issue and Loss

Third-Party Service Vendors

Building Security Plan

Security Schedule

Equipment Security Check

Computing System Access Granting & Revocation

Training Completion

Mini Risk Analysis

Security Incident Response

Security Reminder

Practice Equipment Catalog

+ Workforce Security Manual & Leadership Security Manual -- the role-based practical application oriented distillation of the formal Policies & Procedures

+ 2 complimentary seats of the Security Officer Endorsement Training Program (1 for Security Officer; 1 for Deputy (or future Deputy) Security Officer.

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech.

In our latest episode, we're answering frequently asked questions about Business Associate Agreements, or BAAs.

We discuss who should be providing the BAA; evaluating whether a service provider can meet group practice needs; performing due diligence as the HIPAA responsible party; red flags to watch out for; templates we recommend; and when you need a confidentiality agreement instead of a BAA.

Listen here: https://personcenteredtech.com/group/podcast/

For more, visit our website.

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech.

In our latest episode, we're diving into Business Associate Agreements (BAAs) for group practice owners.

We discuss what a BAA is; who is considered a business associate; how to execute and enforce a BAA; documenting BAAs; evaluating if a BAA is sufficient; why a HIPAA statement is not a replacement for a BAA; precedent for enforcement action from the Office of Civil Rights; and what qualifies under the conduit exception.

Listen here: https://personcenteredtech.com/group/podcast/

For more, visit our website.

HHS Model Business Associate Agreement

HHS SAMPLE BUSINESS ASSOCIATE AGREEMENT PROVISIONS

PCT article: What Is a HIPAA Business Associate?

PCT free CE course: Introduction to HIPAA Security for Group Practice Leaders

PCT's Group Practice PCT Way HIPAA Compliance Manual & Materials -- comprehensive customizable HIPAA Security Policies & Procedure and materials templates specifically for mental health group practices. with a detailed step-by-step project plan and guided instructions for adopting & implementing efficiently

Policies & Procedures include:

Customizable templates that address each of the HIPAA Security Rule Standards. Ready for plug-and-play real practice application.

Computing Devices and Electronic Media Technical Security Policy

Bring Your Own Device (BYOD) Policy

Communications Security Policy

Information Systems Secure Use Policy

Risk Management Policy

Contingency Planning Policy

Device and Document Transport and Storage Policy

Device and Document Disposal Policy

Security Training and Awareness Policy

Passwords and Other Digital Authentication Policy

Software and Hardware Selection Policy

Security Incident Response and Breach Notification Policy

Security Onboarding and Exit Policy

Sanction Policy Policy

Release of Information Security Policy

Remote Access Policy

Data Backup Policy

Facility/Office Access and Physical Security Policy

Facility Network Security Policy

Computing Device Acceptable Use Policy

Business Associate Policy

Access Log Review Policy

Forms & Logs include:

Workforce Security Policies Agreement

Security Incident Report

PHI Access Determination

Password Policy Compliance

BYOD Registration & Termination

Data Backup & Confirmation

Access Log Review

Key & Access Code Issue and Loss

Third-Party Service Vendors

Building Security Plan

Security Schedule

Equipment Security Check

Computing System Access Granting & Revocation

Training Completion

Mini Risk Analysis

Security Incident Response

Security Reminder

Practice Equipment Catalog

+ Workforce Security Manual & Leadership Security Manual -- the role-based practical application oriented distillation of the formal Policies & Procedures

+ 2 complimentary seats of the Security Officer Endorsement Training Program (1 for Security Officer; 1 for Deputy (or future Deputy) Security Officer.

Group Practice Care Premium for weekly (live & recorded) direct support & consultation service, Group Practice Office Hours

+ assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing documenting personal & practice-provided devices (for *all* team members at no per-person cost)

+ assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing documenting Remote Workspaces(for *all* team members at no per-person cost)

+ more

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech.

In our latest episode, we're sharing why risk analysis is essential for mental health providers, inspired by a recent webinar from the Office of Civil Rights (OCR).

We discuss the core mandate of the HIPAA Security Rule; how risk analysis is essential to safeguarding PHI; conceptualizing the lifecycle of PHI in your practice; how often to do a risk analysis; written policy vs. implemented policy; security measures degrading over time; and HIPAA as a useful tool for client care.

Listen here: https://personcenteredtech.com/group/podcast/

For more, visit our website.

PCT's HIPAA Risk Analysis & Risk Mitigation Planning service for mental health group practices -- care for your practice using our supportive, shame-free risk analysis and mitigation planning service. You'll have your Risk Analysis done within 2 hours, performed by a PCT consultant, using a tool built specifically for mental health group practice, and a mitigation checklist to help you reduce your risks. Will identify both your 'in-practice' risks and your 'formal compliance' (what required written P&Ps are implemented) needs, while also documenting all the good things your practice is already doing!

PCT's Group Practice PCT Way HIPAA Compliance Manual & Materials -- comprehensive customizable HIPAA Security Policies & Procedure and materials templates specifically for mental health group practices. with a detailed step-by-step project plan and guided instructions for adopting & implementing efficiently

Policies & Procedures include:

Customizable templates that address each of the HIPAA Security Rule Standards. Ready for plug-and-play real practice application.

Computing Devices and Electronic Media Technical Security Policy

Bring Your Own Device (BYOD) Policy

Communications Security Policy

Information Systems Secure Use Policy

Risk Management Policy

Contingency Planning Policy

Device and Document Transport and Storage Policy

Device and Document Disposal Policy

Security Training and Awareness Policy

Passwords and Other Digital Authentication Policy

Software and Hardware Selection Policy

Security Incident Response and Breach Notification Policy

Security Onboarding and Exit Policy

Sanction Policy Policy

Release of Information Security Policy

Remote Access Policy

Data Backup Policy

Facility/Office Access and Physical Security Policy

Facility Network Security Policy

Computing Device Acceptable Use Policy

Business Associate Policy

Access Log Review Policy

Forms & Logs include:

Workforce Security Policies Agreement

Security Incident Report

PHI Access Determination

Password Policy Compliance

BYOD Registration & Termination

Data Backup & Confirmation

Access Log Review

Key & Access Code Issue and Loss

Third-Party Service Vendors

Building Security Plan

Security Schedule

Equipment Security Check

Computing System Access Granting & Revocation

Training Completion

Mini Risk Analysis

Security Incident Response

Security Reminder

Practice Equipment Catalog

+ Workforce Security Manual & Leadership Security Manual -- the role-based practical application oriented distillation of the formal Policies & Procedures

+ 2 complimentary seats of the Security Officer Endorsement Training Program (1 for Security Officer; 1 for Deputy (or future Deputy) Security Officer.

Group Practice Care Premium for weekly (live & recorded) direct support & consultation service, Group Practice Office Hours

+ assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing documenting personal & practice-provided devices (for *all* team members at no per-person cost)

+ assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing documenting Remote Workspaces(for *all* team members at no per-person cost)

+ more

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech.

In our latest episode, we're answering a question we get asked frequently: can we trust the cloud?

We discuss the benefits of using a HIPAA appropriate cloud service; what we mean when we talk about the cloud; outsourcing expertise, as well as liability and responsibility; how to trust something when you don't know how it works; and how to educate yourself about data security.

Listen here: https://personcenteredtech.com/group/podcast/

For more, visit our website.

PCT's Group Practice Service Selection Workbook & Worksheets (free!! Step 1 of the PCT Way) -- support for selecting HIPAA-secure, effective, and economical cloud services to meet your practice's functionality and operational needs

Group Practice Care Premium for weekly (live & recorded) direct support & consultation service, Group Practice Office Hours

+ assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing documenting personal & practice-provided devices (for *all* team members at no per-person cost)

+ assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing documenting Remote Workspaces(for *all* team members at no per-person cost)

+ more

PCT's HIPAA Risk Analysis & Risk Mitigation Planning service for mental health group practices -- care for your practice using our supportive, shame-free risk analysis and mitigation planning service. You'll have your Risk Analysis done within 2 hours, performed by a PCT consultant, using a tool built specifically for mental health group practice, and a mitigation checklist to help you reduce your risks. Will identify both your 'in-practice' risks and your 'formal compliance' (what required written P&Ps are implemented) needs, while also documenting all the good things your practice is already doing!

Welcome solo and group practice owners! We are Liath Dalton and Evan Dumas, your co-hosts of Group Practice Tech.

In our latest episode, we talk about what policies and procedures you need in group practice.

We discuss why this process is confusing; the difference between a HIPAA clause in an employment contract and specific security policies and procedures; why having policies is helpful (and pitfalls when policies aren't in place); our customizable templates to help you develop HIPAA security policies and procedures for your practice; the importance of practical application; and taking your time with implementation.

Listen here: https://personcenteredtech.com/group/podcast/

For more, visit our website.

PCT's Group Practice PCT Way HIPAA Compliance Manual & Materials -- comprehensive customizable HIPAA Security Policies & Procedure and materials templates specifically for mental health group practices. with a detailed step-by-step project plan and guided instructions for adopting & implementing efficiently

Policies & Procedures include:

Customizable templates that address each of the HIPAA Security Rule Standards. Ready for plug-and-play real practice application.

Computing Devices and Electronic Media Technical Security Policy

Bring Your Own Device (BYOD) Policy

Communications Security Policy

Information Systems Secure Use Policy

Risk Management Policy

Contingency Planning Policy

Device and Document Transport and Storage Policy

Device and Document Disposal Policy

Security Training and Awareness Policy

Passwords and Other Digital Authentication Policy

Software and Hardware Selection Policy

Security Incident Response and Breach Notification Policy

Security Onboarding and Exit Policy

Sanction Policy Policy

Release of Information Security Policy

Remote Access Policy

Data Backup Policy

Facility/Office Access and Physical Security Policy

Facility Network Security Policy

Computing Device Acceptable Use Policy

Business Associate Policy

Access Log Review Policy

Forms & Logs include:

Workforce Security Policies Agreement

Security Incident Report

PHI Access Determination

Password Policy Compliance

BYOD Registration & Termination

Data Backup & Confirmation

Access Log Review

Key & Access Code Issue and Loss

Third-Party Service Vendors

Building Security Plan

Security Schedule

Equipment Security Check

Computing System Access Granting & Revocation

Training Completion

Mini Risk Analysis

Security Incident Response

Security Reminder

Practice Equipment Catalog

+ Workforce Security Manual & Leadership Security Manual -- the role-based practical application oriented distillation of the formal Policies & Procedures

+ 2 complimentary seats of the Security Officer Endorsement Training Program (1 for Security Officer; 1 for Deputy (or future Deputy) Security Officer.

Group Practice Care Premium for weekly (live & recorded) direct support & consultation service, Group Practice Office Hours

+ assignable staff HIPAA Security Awareness: Bring Your Own Device training + access to Device Security Center with step-by-step device-specific tutorials & registration forms for securing documenting personal & practice-provided devices (for *all* team members at no per-person cost)

+ assignable staff HIPAA Security Awareness: Remote Workspaces training for all team members + access to Remote Workspace Center with step-by-step tutorials & registration forms for securing documenting Remote Workspaces(for *all* team members at no per-person cost)

+ more

PCT's HIPAA Risk Analysis & Risk Mitigation Planning service for mental health group practices -- care for your practice using our supportive, shame-free risk analysis and mitigation planning service. You'll have your Risk Analysis done within 2 hours, performed by a PCT consultant, using a tool built specifically for mental health group practice, and a mitigation checklist to help you reduce your risks. Will identify both your 'in-practice' risks and your 'formal compliance' (what required written P&Ps are implemented) needs, while also documenting all the good things your practice is already doing!