Run Your Private Practice with AI (Artificial Intelligence)

In this episode, I’m sharing creative ways to use AI tools for therapists in business and daily life. These tools have been a total game-changer for me, whether I’m running my business, creating content, or even managing my personal life as a traveling digital nomad.

From using AI to help navigate celiac disease while traveling, to creating faceless social media videos, to finding tools that make running a private practice smoother, there’s so much AI can do. I’m also sharing some of my favorite platforms and apps that I’ve been experimenting with—perfect for therapists and entrepreneurs looking to work smarter, not harder.

Here’s what I talk about in this episode:

• How I’ve been using AI to help manage celiac disease while traveling, like translating food labels and making gluten-free recipes.

• A super cool AppSumo tool that lets you compare answers from ChatGPT, Claude, Gemini, and more—side by side!

• Why faceless social media videos are so popular, and how you can easily create them with AI tools like VidBoard.ai and ZebraCat.

• How Pinterest is secretly awesome for SEO and why AI-generated videos work so well there.

• What’s happening in the Clinical AI Club this month: SOP hacks, intake management systems, and live support sessions.

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: helloalma.com/podcast/?utm_source=podcast&utm_medium=paid&utm_campaign=kym&utm_content=travelingtherapist Sponsored by Berries: www.berries.icu/therapists

In this episode, I’m diving into the new (and maybe unclear) world of AI-powered treatment plans and sharing how tools like Berries are changing the game for therapists. Are you ready to transform the way you handle therapy sessions? Tune in as I cover how AI-powered treatment plan can streamline admin work and enhance client care. I’ll walk you through my experience using AI to generate treatment plans that adapt and grow with your clients.

But that’s not all—I'll also tackle one of the most asked questions: Do you need informed consent to use AI in your practice? Spoiler alert: Yes, you do! I’ll guide you through how to create an informed consent form (with a little help from ChatGPT) and the key elements you must include to protect both you and your clients.

This episode is packed with actionable insights, including:

• How Berries’ AI can regenerate treatment plans based on progress notes.

• Why informed consent is essential and how to make it seamless for your practice.

• My top tips for using AI ethically and securely in therapy.

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

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Sponsored by Alma: helloalma.com/podcast/?utm_source=podcast&utm_medium=paid&utm_campaign=kym&utm_content=travelingtherapist Sponsored by Berries: www.berries.icu/therapists

Originally I was supposed to have a guest for this episode! Tech problems got in the way, so I’ll summarize what we were going to share. Ashley Washington was supposed to join us to share her genius in creating a custom GPT for her private practice. She did share the step-by-step instructions that she used and if you click through to Run Your Private Practice with AI Facebook group, you can see it under the files section. 

Creating GPT’s has helped me so much, I have them on so many topics!! Everything from writing treatment plans, to helping me manage my social media, to navigating negotiations for brand deals with potential brand partners. 

Another big takeaway from this episode is Berries.icu/therapists has released a new treatment plan feature! With this new tool, you can complete a progress note, click a button, and boom—a thorough treatment plan is generated for you and ready for updates. I’m dying to hear what you think because your feedback is gold! 

Quick AI updates because the world doesn’t slow down: Google's Gemini released something similar to GPT, allowing you to create "gems". Also, GPT can now act as a search engine! Instead of seeing all the ads at the top of your search, you can now see what you actually came for. 

Berries (my favorite time-saving AI partner) has a great deal happening - use my code: 50FromKym for $50 off your first month. 

Catch you later, and keep dreaming big. This life of freedom and exploration? It's closer than you think.

Wondering how AI could transform your practice? Whether you're dipping your toes or fully immersed, there’s always something to learn. Last September, I said 'yes' to two public speaking gigs with a group practice—despite my stage fright. It was electrifying to see folks light up with ideas about AI's potential in their work. 

My next speaking gig is for Nicole McCance’s program about scaling group practices using AI. It’s a four-parter, and frankly, I love sharing the transformative power of AI despite my nerves. Have you considered systemizing your practice with AI?

I was also thinking of running a webinar in our group too. Let me know your AI journey so far—I’m curious!

Speaking of systems, ever wonder about using AI for client waitlists or handling no-shows? The possibilities to streamline our operations are wide open. Create a ready-for-any-action SOP that saves time and eliminates headaches. 

Branding is key when using AI for copy. It's too easy for things to turn generic. But grab onto AI’s potential by teaching it your unique voice. For example, if you’re struggling with Google Ads, AI can churn out effective ad strategies when you transfer the essence of ads that catch your eye into your own campaigns.

Your questions about filling or systemizing groups with AI sparked an idea for a whole module I shared with our Clinical AI club—30 AI prompts for turning an idea into reality.

Lastly, keep an eye out for big news from Berries—they’re about to launch a game-changing treatment plan feature. I'll give you a full tour when it drops.

Catch you soon!

Links mentioned:

Berries - Use code 50FromKym for $50 off your first month

Clinical AI Club

Prompts list:

Identifying Common Cancellations: "ChatGPT, based on typical weekly scheduling patterns, identify the most common days and times when appointments are likely to be canceled. Provide suggestions for filling these potential gaps with waitlisted clients."

Strategy for Last-Minute Cancellations: "Given a scenario where appointments are frequently canceled at the last minute, suggest a strategy to prioritize waitlisted clients who can fill these slots quickly. Consider factors like common availability times and service types."

Waitlist Client Contact Script: "ChatGPT, help me create a script for contacting waitlisted clients about potential openings. The script should be engaging and encourage a quick response to fill available slots."

Dynamic Scheduling Approach: "Based on data that shows higher cancellation rates during certain times of the day, suggest a dynamic scheduling approach to maximize clinic hours by offering those slots to waitlisted clients proactively."

Sponsored by Alma: helloalma.com/podcast/?utm_source=podcast&utm_medium=paid&utm_campaign=kym&utm_content=travelingtherapist

Sponsored by Berries: www.berries.icu/therapists

Ever thought about what it would be like if AI could listen in on therapy sessions and predict a client's next breakthrough? 😮 This isn't sci-fi—it's happening now! Our world is speeding toward a future where AI plays a bigger role in mental health, and it's here to make our lives a bit easier.

Think about those endless hours spent writing treatment plans and progress notes. What if AI could take those tasks off your hands? With Berries, that’s becoming a reality. They’ve rolled out a new feature that updates treatment plans automatically, based on your session notes. Imagine hitting a button and having your treatment plan evolve instantly!

And then there’s the exciting, and maybe slightly unnerving, world of AI doing something called predictive analysis. It can pick up on subtle cues we might miss—like signs of potential relapse or underlying anxieties—giving us a heads-up to adjust our approach just in time. It’s like having a super attentive, extra set of ears during sessions.

Sure, the idea of computers analyzing conversations might sound a bit like a Black Mirror episode, but for us traveling therapists seeking to cut down on the clerical stuff, it means more time to do what we truly love: help clients and explore the world!

You're not alone in feeling a sense of overwhelm with technology's rapid pace. But embracing these innovations might just be the key to unlocking a realm of possibilities where you’re free to immerse yourself in the cultures you love while maintaining that thriving practice.

The future is brimming with potential, and we're just at the beginning of this digital transformation in therapy. Exciting times, with the promise of making our professional lives more streamlined and personally fulfilling. Ready to see where it takes us?

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Links mentioned:

Berries - Use code 50FromKym for $50 off your first month

Bill Like a Boss - Learn How To Bill Insurance like a Boss! 

ChatGPT Prompts:

Prompt 1:

ChatGPT, draft a generic follow-up email template for clients after their first session, providing general advice on what to reflect on and encouraging them to share any thoughts or questions they might have for their next session.

Prompt 2:

Create a message to send to clients who have not attended a session in a while, encouraging them to schedule a follow-up appointment and reminding them of the benefits of consistent therapy.

Sponsored by Alma: helloalma.com/podcast/?utm_source=podcast&utm_medium=paid&utm_campaign=kym&utm_content=travelingtherapist

Sponsored by Berries: www.berries.icu/therapists

If you're diving into the AI world and thinking, "How can I delegate tasks more efficiently?", I've got some hot tips for you.

First, I can't stress enough how game-changing tools like Descript can be. I legit use it to transcribe my videos automatically. Imagine taking that clean transcript, dropping it into ChatGPT, and transforming it into a standard operating procedure (SOP)—just like that. 

And if you're not already using Loom for screen recording, you’re missing out. It's as simple as sharing your screen, recording the steps, and then using ChatGPT to create a detailed, step-by-step SOP for your team. Even cooler, Loom offers a transcription feature that makes the process smoother than silk.

Big shoutout to Megan and Alicia, who can attest to how creating a GPT for their businesses has been a total game-changer. Megan, your feedback warms my heart—glad it's saving you tons of time and energy! Alicia, your dedication shines bright—I can't wait to hear more about how your GPT evolves.

You're probably thinking about those advanced, seamless systems that almost run by themselves. That’s where Zapier steps in—connecting your daily tools like Calendly, MailerLite, and even Descript into a streamlined workflow. Imagine sending an automated email to your VAs every Monday, detailing what new content needs attention. That's automation magic right there!

And hey, surveys aren't just for our clients. Use Zapier to ping surveys to your team, then feed those insights into ChatGPT. Before you know it, you have actionable feedback and specific training designed to meet real needs. How cool is that?

I'm always here to help you navigate these AI waters. Let’s keep those questions coming, especially if you’re curious about building your own GPT. I’m working on some exciting coaching packages tailored just for you—so stay tuned!

And don't forget, our session today was sponsored by Berries. Head over to Berries.icu/therapists and use code 50fromKym to get a generous 50% off your first month. Trust me, Berries simplifies everything, and you get 20 free sessions without entering your credit card. I’m hooked, and I know you will be too.

Catch you in the next live session or on Voxer, and let's make your traveling therapist journey even more epic. 

Talk soon!

Prompts list mentioned: 

"This is the sequence you should follow:

1. Ask Question 1.

2. Wait for the user's response.

3. Ask Question 2.

4. Wait for the user's response.

5. Ask Question 3.

Start with Question 1.

Reinforcement: After each user response, remind the model of the sequence and what step comes next.

2. Use Conditional Logic in the Prompt

IF Statements: Use conditional logic to guide the model's response based on the user's input.

For example:

"If the user answers Question 1, ask Question 2. If the user answers Question 2, ask Question 3."

Instruct: Add instructions for the model to follow without deviation.

3. Break the Task into Smaller Parts

Step-by-Step Execution: Prompt the model to only ask one question at a time and wait for the user’s response before moving to the next step.

Prompting After Each Step: After receiving a response, give a specific prompt that reminds the model of the next question in the sequence.

Example Prompt:

Here’s an example that might help:

You are going to ask the user a series of questions in the following order:

1. What is your name?

2. How old are you?

3. What is your favorite color?

Start by asking the first question: "What is your name?" After the user responds, ask the second question, and so on. Do not deviate from this order. Wait for the user's response after each question before moving on to the next.

Links mentioned:

Berries - berries.icu/therapists

Struggling with setting up your private practice and feeling a bit paralyzed in decision-making? You're not alone.

In this episode of  "Ask Me Anything AI” podcast, sponsored by Berries, I tackled your burning questions. Whether it's the daily challenges of integrating AI into your practices or nuanced questions about running your private practice, I've got you covered.

Neely had some fantastic questions this week about the differences between the paid and free versions of ChatGPT, and we dove deep into how AI can streamline everything from creating logos with DALL-E, to private practice paperwork. If you're curious about using AI to save time and reduce stress, feel free to drop by our sessions by joining the free Run Your Private Practice Facebook Group.

For those navigating the initial steps of establishing a practice like shifting from 1099 roles to full autonomy: whether it's website content, choosing the right EMR, or emotionally fraught decisions about big purchases like a coach, AI tools can help clear the fog.

Here's a GPT link to help you craft essential practice paperwork: Private Practice Paperwork Template Creator. This tool simulates a healthcare attorney, helping you draft informed consent forms, insurance contracts, and more. Super easy to use, and you can always have a real attorney review it afterward.

Still hesitant about which EMR to choose? Simple Practice, Owl Practice, Sessions Health, and Therapy Notes are all solid options. Use their free trials and see which feels right. And if cost is a concern, check out Owl Practice with six months half-off here.

I understand the hurdles—website creation, financial uncertainty, choosing the right tools. They all feel daunting. But use ChatGPT to act as a sounding board. Describe your situation, goals, and specific concerns; it can provide tailored advice to ease your decision-making.

Need a coach but wary of high costs? I also offer customizable coaching plans, even with payment options. Reach out here for a free 15-minute slot to talk about where you are and how I can assist.

So whether you're mapping out your practice's future, exploring new EHRs, or merely tweaking the existing setup, remember: each step, no matter how small, is progress. Let's navigate this journey together.

Your goals are closer than you think!

Links mentioned:

Berries - berries.icu/therapists

Clinical AI Club - www.clinicalaiclub.com

Bill Like a Boss - https://thetravelingtherapist.com/blab-home

Kym's Coaching Links - Link to Kym's scheduling page: https://calendly.com/kymtolson

Owl Practice - Mentioned as owlpractice.com/kymtolson

Private Practice Paperwork Creator - https://chatgpt.com/g/g-X2XzY2pjx-private-practice-paperwork-template-creator

In this episode of *Run Your Private Practice with AI - Ask Me Anything AI*, sponsored by Berries, I dive into a topic I know many of you are eager to explore—content creation using AI. As a digital nomad and multi-passionate entrepreneur, I recently had an incredible experience with a new AI-powered content creation machine developed by Brittany Long, the Queen of Evergreen. This tool, which seamlessly integrates ChatGPT with Zapier and Google Sheets, is a game-changer for therapists and other professionals looking to quickly generate high-quality content from just a single video. I’m thrilled to share how this innovation can create 30 pieces of content from one video, saving you immense time and effort.

I also tackle a common question I get from the Clinical AI Club: How can we speed up content creation using AI? I break down how AI tools, like the new Canva GPT integration, can help us efficiently create and customize everything from social media posts to blog articles, and even marketing materials. I wrap up the episode by discussing the exciting future of AI in therapy practices and how these tools can not only enhance your marketing efforts but also improve the overall efficiency of running your private practice.

**Key Points:** - Brittany Long’s AI-powered content creation machine! Total Gamechanger - How to leverage AI tools like ChatGPT and Canva GPT for efficient content creation. - The evolving role of AI in simplifying and enhancing private practice management.

**Links Mentioned:** - Brittany Long - Queen of Evergreen: https://kymtolson.krtra.com/t/iwsHvR7LITXc - Clinical AI Club: https://www.clinicalaiclub.com - Berries HIPAA-compliant progress notes: https://berries.icu/therapists (Use code "50fromKym" for $50 off your first month)

In this episode of *Ask Me Anything AI*, sponsored by Berries, I dive into a fascinating topic that many of you have been curious about—using AI as a virtual assistant. I share how I’ve been leveraging ChatGPT to act as my personal assistant, helping me manage everything from my dad's medical appointments to preparing for podcasts. It’s been a game-changer in keeping track of detailed information and making sure nothing slips through the cracks. I also touch on how you can train ChatGPT to understand your specific needs and preferences, making it an even more powerful tool in your daily life.

Additionally, I talk about the Clinical AI Club, where I’ve created modules to guide you on setting up your own AI-powered assistant tailored to your private practice. Whether it’s organizing client information or generating content, these tools can save you significant time and effort. And for those of you interested in streamlining your note-taking process, I highlight how Berries can be used to maintain compliance with insurance guidelines while speeding up your documentation.

**Key Points:** - How to use ChatGPT as a personal assistant for managing daily tasks. - The benefits of customizing AI tools to suit your specific needs in private practice. - Overview of Berries for HIPAA-compliant note-taking and ensuring insurance documentation compliance.

Join us in the Clinical AI Club www.clinicalaiclub.com

In this episode, we delve into the crucial topic of ethics and confidentiality when integrating AI into therapy practices. Many therapists are hesitant to adopt AI due to concerns about privacy and data security. I share insights from real-world applications, like how medical offices use AI to record and transcribe sessions while maintaining HIPAA compliance. We explore the importance of using HIPAA-compliant AI tools and obtaining informed consent from clients to ensure their privacy and trust.

We also discuss the potential biases in AI outputs and the importance of customizing AI tools to align with our therapeutic approaches. Additionally, I address the issue of AI hallucinations, where AI might fill in blanks with inaccurate information if not given complete data, and the need for therapists to review AI-generated notes thoroughly. This episode is packed with practical advice and real-life examples to help you navigate the ethical landscape of using AI in your therapy practice.

www.clinicalaiclub.com

www.berries.icu/therapists   ( LInk: https://www.berries.icu/therapists?utm_campaign=podcast