Run Your Private Practice with AI (Artificial Intelligence)

In the past couple of months, five different companies released personal AI agents that do a lot more than wait for you to type something into a chat box. When I posted about them in my free Facebook group, a few of you told me you'd never even heard of them. So I wanted to slow down and explain what these things actually are before they show up everywhere.

In this episode of Run Your Private Practice with AI, I walk through Instinct, Muse, Q, Dots, and GrokBot. I cover what each one does, what it costs right now, and which one I'd start with. I also share how Instinct has been running quietly in the background of my life since I got back from Europe. There's an important privacy piece too, because these tools can get deep into your digital world faster than you'd expect.

In This Episode, We Explore:

• How AI agents differ from the chatbot you already use, and what it looks like to hand one a real job.
• How I got through weeks of missed email after traveling without losing a whole day to my inbox.
• A house-hunting system Instinct set up for me that my real estate agent didn't have time to do.
• Where multi-agent tools like Q and Dots could fit for therapists who run retreats or workshops.
• Which tool I'm keeping far away from anything clinical, and the simple habit that makes switching between agents easier.

Mentioned in this episode:
Waitlist for the Thera AI Hub: https://theraaihub.netlify.app/
Run in your Private Practice with AI Facebook group: https://www.facebook.com/groups/aiprivatepractice/?ref=share_group_link

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Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

I've built more than 50 Custom GPTs for my own business and for therapists in the Thera AI Hub, and OpenAI just announced it's retiring every one of them. If you've built even one, a deadline is coming, and there are a few things you'll want to do before it hits.

In this episode of Run Your Private Practice with AI, I explain what's replacing Custom GPTs and which parts of your work carry over versus what you'll need to rebuild by hand. I also share why, once the frustration wore off, I ended up liking the new setup better than what I'd built before.

AI Tips You Don’t Want to Miss:

• The two dates every Custom GPT user needs on their calendar.
• A quick backup habit that takes about 10 minutes per GPT.
• The one GPT feature that won't carry over, and how to check whether yours uses it.
• How skill stacking turned my blog writing into something that lands in my inbox every Monday.
• A HIPAA caveat to know before you build anything that touches client information.

Mentioned in this episode:
Waitlist for the Thera AI Hub: https://theraaihub.netlify.app/
AI Cheat Sheet: What Tools Should I Use? https://kymtolson.kartra.com/page/AICheatSheet

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

If you've been typing your whole life story into every new AI chat, a Brand Brain is going to change how you work. I did this for a long time. I'd open a fresh chat, explain my practice and how I like to sound, get what I needed, and then start from scratch again the next day. A newsletter I read recently called it doing unpaid onboarding for a robot, and I laughed because it's so true.

In this episode of Run Your Private Practice with AI, I walk you through what I taught live on my last Thera AI Hub call, where about 40 therapists started building their own Brand Brain. I talk about why a new AI can feel like a stranger even when you're good at prompting, what I put into mine, and the one small step you can take this week to get started.

AI Tips You Don't Want to Miss:

• How Claude Projects keep your context in place so you're not starting from zero in every chat.
• What to put in your Brand Brain so your AI sounds like you, including the words you'd never say.
• How to bring what ChatGPT knows about you into Claude, and why you need to read it before you trust it.
• A simple prompt that works with any AI to create a profile you own and can take anywhere.
• How the Human Voice Editor skill gives your content a final pass before it goes out.

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

A headline stopped me mid-coffee this week: your therapist can't be subpoenaed, but ChatGPT can. Of course, therapists can be subpoenaed too, so it's really just a catchy headline. But it got me thinking, because I know how many of you are still dictating notes into ChatGPT between clients, venting about a tough case, or asking it for a new intervention idea. You tell me about it constantly, in coaching calls and emails.

In this episode of Run Your Private Practice with AI, I get into why that headline is pointing at something real, the other AI privacy stories that landed in my inbox this same week, and the specific settings and tools I actually use to keep client information off anything that could ever be subpoenaed.

AI Tips You Don’t Want to Miss:

• Why what you type into a regular consumer AI doesn't get the same protection your own head or your locked EHR does.
• What it actually takes to verify and turn on the free HIPAA-compliant version of ChatGPT built for clinicians.
• How to block specific websites from an AI agent like Claude Cowork so it can never reach your EHR.
• The hidden risk of ambient AI notetakers like Granola sitting in on a session without the other person even knowing.
• A five-minute gut check to run on your own AI chat history before you assume none of this applies to you.

Mentioned in this episode:
Berries Academy: https://heyberries.com/academy

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Right before I hopped on a call with the same people I'd just spent a week teaching to build their websites on it, I got the email that Manus shut down, and my stomach dropped. In this episode of Run Your Private Practice with AI, I walk through what actually happened when the platform I depend on for so much of my business hit a major shake-up, why it turned out okay, and the backup habits I'm building into my business now so the next platform scare doesn't catch me off guard.

I'm not here to tell you Manus is bad, because it's not, and I'm still using it every day. This is about what happens when you build your entire business on a platform you don't own, and the simple habits that keep you protected no matter which tool shakes things up next.

AI Tips You Don’t Want to Miss:

• Why relying on one AI platform for your whole business is riskier than it feels, even when everything is running smoothly.
• The GitHub method that lets you pull your website's code out and rebuild it on a totally different platform in minutes.
• How a simple backup button built into your website's admin dashboard can save you from losing everything.
• Why custom GPTs are getting shaky and how turning them into portable skills protects your work instead.
• The habit of keeping your brand voice, frameworks, and stories separate from any single platform, so a shutdown never means starting from scratch.

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

A member in my AI club recently froze over a simple question about her CE training slides, right as news broke about Claude watermarking content and rumors started flying about an APA crackdown on AI in continuing education. In this episode of Run Your Private Practice with AI, I break down what the watermarking news actually means, what the APA guidance really says, and the four buckets I use to figure out where AI belongs in the CE process and where it doesn't.

I also get into why detection tools like Pangram and ZeroGPT are showing up everywhere right now, why asking whether the machine touched your work might be the wrong question entirely, and where I land on the difference between AI generating your ideas and AI arranging the pixels.

AI Tips You Don’t Want to Miss:

• Why LinkedIn and Substack's new AI detection features are flagging even fully human-written posts.
• The four-bucket framework for deciding where AI belongs in CE prep and where it doesn't.
• What the APA's AI disclosure requirement for CE providers actually says.
• How free tools like Pangram and ZeroGPT can check your own content before you publish it.
• Why "did AI touch it" might be the wrong question to ask about your CE materials.

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

You've probably heard me say it a hundred times: never put client information into regular ChatGPT. That rule still stands, but there's now a separate HIPAA-Compliant ChatGPT built specifically for clinicians, and almost nobody knows it exists yet.

In this episode of Run Your Private Practice with AI, I walk through exactly how I got verified with my NPI number in under three minutes, what I'm actually using it for day-to-day, and the one sneaky spot in the settings where it's not compliant unless you go looking for it yourself.

AI Tips You Don’t Want to Miss:

• How to verify with your NPI number and get into HIPAA-Compliant ChatGPT in just a few minutes, even if you're not a doctor.
• Why signing the BAA under Settings and Agreements is the one step that actually makes it HIPAA-compliant, not just the name.
• Using it for progress notes, treatment plans, and denial appeal letters with real client PHI typed straight in.
• Uploading your own custom skills for things like content creation, supervision prep, and client homework.
• Where the built-in agents get risky the moment they try to leave the platform and post somewhere else.

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

It's easy to think you already know what AI can do for therapists, until someone stretches the idea further than you expected. In this episode of Run Your Private Practice with AI, I sit down with Claire Feldman, a therapist who specializes in binge eating and ADHD, to talk about the tools and workflows she's built into both her private practice and her mentoring business.

We get into everything from automated newsletters that write themselves to AI tools that assess a website's visibility, plus the interactive lead magnets that are replacing the PDFs nobody finishes anymore. If you've been using AI for the basics, this conversation might have you thinking bigger.

AI Tips You Don’t Want to Miss:

• How a scheduled Claude task pulls fresh research and drafts a branded newsletter automatically.
• Why Claude's MailerLite connector can build and launch an entire email sequence for you.
• How Claire turned a six-week course nobody finished into short, interactive lessons.
• What an AI visibility assessment tool for therapists actually does.
• How deep research helps catch blind spots in how you're showing up online.

Connect with Claire Feldman:
Website: https://www.prosperinprivatepractice.com/
Instagram: https://www.instagram.com/prosperinprivatepractice/ 

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

A few episodes ago, I said Fable wasn't all that impressive, but Claude Fable 5 has spent the last few weeks proving me completely wrong. It posted content for me, built a sales page, and ran automations I never had time to get to, mostly without me in the room.

In this episode of Run Your Private Practice with AI, I walk through what I had it handle this month, from a LinkedIn post that went viral before I even read it, to a sales page it built and tested on its own, to email sequences and applications that had been sitting on my to-do list for months.

AI Tips You Don’t Want to Miss:

• How a connector skill let Claude Fable 5 write, grade, and post LinkedIn content through Blotado without any manual posting.
• Building and testing a full sales page, HTML, hosting, and checkout included, starting from a single voice memo.
• Setting up a failed payment email sequence and segmenting it automatically across multiple memberships.
• Turning any completed task into a reusable skill so you can run the same workflow again on command.
• Pulling a resume together from a LinkedIn profile and drafting an application response in one sitting.

Mentioned in this episode:
Thera AI Hub: https://theraaihub.netlify.app/
Build Websites with AI - https://kymtolson.kartra.com/page/AIwebsite 

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

AI Is Changing Mental Health Care faster than most therapists realize, and right now the loudest voices shaping that change are tech founders, VCs, and insurance companies, not the clinicians actually in the room with clients. In this episode of Run Your Private Practice with AI, I get into why that's been bugging me for months and what I think we need to do about it.

I walk through what's actually happening behind the scenes right now, states passing AI legislation, insurance companies quietly testing AI triage chatbots, and ethics boards writing position statements, almost all of it without real clinician data behind it. Then I share what Berries is doing about that gap and how eight minutes of your time can help make sure the future of AI in mental health gets shaped by therapists instead of everyone else.

AI Tips You Don’t Want to Miss:

• The free quiz that matches you to the right AI tool, from Claude to Manus to Berries.
• Manus's 300 free daily credits, and why they're enough to start creating AI-generated graphics and video.
• The real energy cost of AI notes, and why it's smaller than most therapists think.
• A full practice website built in two hours for under $40 using AI tools alone.
• The eight-minute survey that could decide whose data shapes the future of AI in mental health care.

Mentioned in this episode:
Survey | The State of AI in Mental Health Practice 2026: https://tally.so/r/MeM8jM
The Therapist's AI Cheat Sheet: https://kymtolson.kartra.com/page/AICheatSheet
The AI Website Blueprint for Therapists: https://kymtolson.kartra.com/page/AIwebsite 

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists