Run Your Private Practice with AI (Artificial Intelligence)

You can build a therapist website using AI now, and it does not have to take nine months or cost five thousand dollars like mine did. I spent years bouncing from Weebly to Brighter Vision to a developer who farmed my project out and disappeared, and honestly, I regret most of that money and time.

In this episode of The Traveling Therapist Podcast, I'm walking through the exact process I used to build aifortherapists.com for about $36 in under two hours, using Claude to plan the site and Manus to actually build it. I'm also opening up my live AI website workshop on August 4th, 5th, and 6th, where we build a site from scratch together, plus a few lessons I learned the hard way about domains, contact forms, and email that you'll want before you start.

AI Tips You Don’t Want to Miss:

• Why Weebly, Brighter Vision, and a $5,000 web developer all fell short before she found a better way.
• The real cost of being locked into a website you cannot update yourself.
• How to use Claude or ChatGPT to plan out your website before building anything.
• What Manus does differently, and how she built aifortherapists.com there for about $36.
• What to check before transferring an old domain, including contact forms and email.

Mentioned in this episode:
AI for websites training https://kymtolson.kartra.com/page/AIwebsite
AI website I made: https://aifortherapists.com

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

If you have ever wondered how AI helps ADHD therapists build a business that works with their brain instead of against it, this conversation will give you a clear picture of what that actually looks like day-to-day. In this episode of Run Your Private Practice with AI, I sit down with Maren Londahl-Smidt, a therapist turned money coach who has been all in on AI for the last two years and says she could not run her business without it.

Maren walks through the tools she leans on most, why ClickUp and Claude have become her go-to pair, and how AI helps her stay organized without forcing herself into a system that does not fit how her brain works. She also shares what led her to build a client-facing out-of-network reimbursement tool, and what she is launching next with Profit for Keeps founder Amber Dugger.

AI Tips You Don’t Want to Miss:

• How ClickUp Brain takes a messy brain dump and turns it into an organized task list, complete with due dates and assignees.
• Why Maren records with ClickUp Clips, lets Brain draft the SOP first, then sends it to a paid AI agent only for formatting, so she isn't burning credits on the whole process.
• How running the same market research prompt through Claude, ChatGPT, and Gemini helped her confirm a gap nobody else was filling.
• How one AI-assisted brainstorm about out-of-network reimbursement turned into a digital product with insurance scripts and email templates built in.
• Why Maren won't hand AI her actual IP, and uses it instead to polish a draft or catch what she's missing.

Connect with Maren Londahl-Smidt:
Website: https://profitforkeeps.com/therapists
Website: https://balanceandbeyondcoaching.com/
Instagram: https://www.instagram.com/moneycoachmaren/
Facebook: https://www.facebook.com/groups/pfkprofitableclinician

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

If you've ever wondered what AI clinical documentation tools actually look like once someone puts real hours into building and testing them, this episode of Run Your Private Practice with AI is for you. My guest, Ed Stern, a psychiatric nurse practitioner who owns Nothing Better Health and Queer Ear Mental Health, has spent years pulling apart what works, what doesn't, and what he's had to rebuild from scratch when a tool didn't hold up.

Ed walks through the safeguard he built directly into his charting software, why he refuses to sign long-term contracts with any AI vendor no matter how much money it could save him, and the questions he now asks before trusting a tool with sensitive patient data. If you're trying to figure out where AI actually earns a place in your documentation workflow and where it doesn't, this conversation gives you a real look at how one clinician made those calls.

AI Tips You Don’t Want to Miss:

• The billing safeguard Ed built directly into his charting tool, and why it changes how he approaches CPT codes.
• Why a free, HIPAA-compliant tool with a BAA became his go-to for evidence-based clinical answers.
• The small language shift that keeps his notes cleaner without changing how his AI listens to sessions.
• How Ed traded hours of spreadsheet work for a five-minute business decision using data he already had.
• The one rule he will not break with any AI vendor, no matter what it might save him.

Connect with Ed Stern:
Website: https://www.queerearmentalhealth.com/
Website: https://www.nothingbetterhealth.com/
Email: [email protected]

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Claude Fable 5 has been everywhere on your feed these past weeks, with AI gurus swearing it was your last chance to try Anthropic's smartest model before July 7th. I saw the same countdown timers and red arrows you probably did, and before I said a word about it to my own community, I had my AI fact-check the claim first. What I found changed the whole story I was about to tell, and it also handed me a simple way to decide when the expensive model is actually worth using.

In this episode of Run Your Private Practice with AI, I run five real tasks from my business through Claude Fable 5, from a Facebook post to an offer audit, to find out where the top-tier model actually earns its keep. I walk through what surprised me, including the one question that will save you from overpaying for the wrong model ever again.

AI Tips You Don’t Want to Miss:

• Why a weekly Facebook post does not need your most expensive AI model, and what tasks actually do.
• How a two-minute fact check exposed the real story behind a viral guru claim.
• The way Fable spotted a pattern across 100+ podcast episodes that I had never connected myself.
• How a "poke holes in my offer" prompt surfaced the same questions a $300/hour business coach used to ask.
• The simple test I now use to decide if a task is worth the expensive model or not.

Mentioned in this episode:
Run Your Private Practice with AI (free Facebook group)
https://www.facebook.com/groups/aiprivatepractice/
Clinical AI Club: https://www.clinicalaiclub.com
Thera AI Hub: https://kymtolson.kartra.com/page/AI-Tools-for-Therapists

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

For years, running a practice meant hiring help, training that help, and waking up to a phone already full of messages before the day even started. If managing a team has never felt like your strength, you are not the only one, and it might not have to stay that way.

In this episode of Run Your Private Practice with AI, I sit down with Sally Riggs to talk about using AI to run your business when you would rather not manage a big team. Sally is a traveling therapist, a travel agent, and a member of the Clinical AI Club, and she lives with chronic illness, so running lean is not a nice extra for her. It shapes everything. She walks through what she is building across both of her businesses, what is actually working, and the honest, messy parts most people leave out.

AI Tips You Don’t Want to Miss:

• Why Sally reaches for Manus, ChatGPT, and Claude for different jobs instead of relying on just one.
• How she rebuilt her practice website in a couple of hours after it once took months.
• The Meta Ads lead magnet that brought in over 200 leads at around a dollar fifty each.
• What to do the moment AI starts spinning its wheels, and why pushing harder just burns credits.
• A simple end of session habit that keeps Claude from losing your progress overnight.

Connect with Sally Riggs:
Etsy store: https://ebptools.etsy.com

The packing checklist (this is the bundle version) https://ebptools.etsy.com/listing/4499881021/chronic-illness-travel-packing-checklist

My therapy intensive page: https://www.nyccbtp.com/intensive.html

My travel advisor website: https://www.sallyssafeandconnectedtravel.com

Meta Ad lead magnet if you'd like to grab a copy: https://mailchi.mp/fora/eh0ztkgo8z

Mentioned in this episode:
Run Your Private Practice with AI (free Facebook group)
www.facebook.com/groups/aiprivatepractice/
Clinical AI Club: www.clinicalaiclub.com
Thera AI Hub: kymtolson.kartra.com/page/AI-Tools-for-Therapists

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

If you have ever wished you could hand off the daily grind of engaging on Instagram, a social media comment agent might be the thing you didn't know you were missing. Keeping up with social media is exhausting, and the part nobody really talks about is how much time it takes to thoughtfully engage with other people's content so the algorithm actually pays attention to you.

In this episode of Run Your Private Practice with AI, I walk you through how I built a social media comment agent to do that engagement for me, in my own voice, a few times a day. I share why I went down this rabbit hole, the research that shaped the whole strategy, and the one roadblock that still has me posting a few things by hand.

AI Tips You Don't Want to Miss:

• How I used Manus to research the current gold standard for engaging on Instagram and shaped it around what therapists are actually posting.
• Why building a portable skill lets you carry the same workflow between Claude, Manus, and whatever AI you love.
• How Claude and the vidIQ plugin pulled together a target list of accounts worth engaging with.
• The workaround I use when Instagram blocks Claude CoWork from posting directly.
• Why engaging on other people's content does more for your growth than just posting your own.

Mentioned in this episode:
Thera AI Hub - https://kymtolson.kartra.com/page/AI-Tools-for-Therapists
Instagram: https://www.instagram.com/ai.fortherapists/

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

A slow work week is usually a gift in disguise. When you finally get a little space, you can play around with the AI automations you've been wanting to try but never had time for, the ones that quietly make your business run more easily in the background. That is exactly what happened to me this week while I was traveling to see family.

In this episode of Run Your Private Practice with AI, I walk you through a few automations I built with Claude Cowork, Manus, and Canva that are helping me generate passive income and create content without doing all the tedious parts myself. I share how I turned my Amazon store into a passive income stream that updates on a regular cadence, how I'm using AI to write and grade content until it hits viral criteria, and a fun little app I built on the spot when a game night almost got derailed. My hope is that it sparks ideas for what you could automate in your own practice.

AI Tips You Don't Want to Miss:

• How I automated my Amazon affiliate store so Cowork curates a new product list twice a month without me doing the tedious work.
• The way affiliate links actually earn you passive income, even when someone buys something completely unrelated after clicking through.
• How a post writer and post grader skill rewrites content until it scores eight or above against real viral criteria.
• The Cowork and Canva integration I'm using to spin up content and send it straight to my phone for posting.
• How I built a working Twister spinner in Manus in about 15 minutes when the original piece went missing.

Mentioned in this episode:
100 Therapist Side Hustles Freebie Download https://kymtolson.kartra.com/page/opt-in-100-side-hustles
The Traveling Therapist Facebook group https://www.facebook.com/groups/onlineandtraveling
Thera AI Hub https://kymtolson.kartra.com/page/AI-Tools-for-Therapists

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

There are a handful of tools quietly running my business in the background right now, and most of them I only started using in the last few weeks. If you are a therapist trying to figure out what is actually worth your time, the list gets noisy fast, so I narrowed it down to My Top Three AI Tools, the few that have actually stuck.

In this episode of Run Your Private Practice with AI, I walk you through the three tools I am geeking out on right now and how I use each one day to day. Some of it is simple time-saving stuff like dictation, and some of it is a full social media workflow that honestly kind of blows my mind.

AI Tips You Don’t Want to Miss:

• How I use Wispr Flow to dictate into any text box on my computer, so I am not stuck typing all day.
• The privacy setting that makes Wispr Flow HIPAA compliant with a BAA before you use it for anything client-related.
• How Littlebird tracks what I am doing all day and sends me a morning report of what I finished and what I forgot.
• How I connect Claude to Canva to build full carousels from my brand kit, then pick from the prototypes it creates for me.
• The agentic workflow that takes a post from idea to research to Canva to Blotado and posts it for you.

Mentioned in this episode:
Wispr Flow Link - https://wisprflow.ai/r?KYM11
Littlebird -  two months free go to little https://app.littlebird.ai/ use CODE: F3Q6ESFA
Claude Cowork - Claude.ai

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

The conversation around AI and energy use has gotten loud, and if you care about the planet, it can leave you feeling guilty every time you reach for a tool that would actually save you from burnout. Maybe your teenager has told you you're ruining the planet. Maybe a colleague keeps forwarding you articles about data centers. Maybe the guilt is all coming from you.

In this episode of Run Your Private Practice with AI, I dig into the research I did to finally answer the question I keep getting from therapists. There are two very different conversations happening about AI and energy, and they keep getting tangled together. I separate them, walk through the actual numbers, and share what surprised me once I sat down and really looked.

AI Tips You Don’t Want to Miss:

• The two AI energy conversations that keep getting mixed up, and why only one of them is worth worrying about.
• A grounded way to put your whole year of AI notes into perspective against the everyday things you already do.
• Why being a telehealth provider already puts you ahead on carbon emissions before AI even enters the picture.
• How to build an interactive lead magnet in Claude using Artifacts.
• Using Cowork and Netlify to get an interactive page hosted and clickable when your usual platform won't cooperate.

Mentioned in this episode:

AI and Energy Use Freebie to download: https://kymtolson.kartra.com/page/opt-in-energy-use

Little Bird AI: http://Littlebird.ai for two months free use code F3Q6ESFA

Run Your Private Practice with an AI Facebook group: https://www.facebook.com/groups/aiprivatepractice

Berries https://www.heyberries.com/therapists

EPOCH AI STUDY (ChatGPT Energy)
Title: How much energy does ChatGPT use?
Link: https://epoch.ai/gradient-updates/how-much-energy-does-chatgpt-use
Published: February 7, 2025

NPJ DIGITAL MEDICINE STUDY (Telehealth Carbon)
Title: Telemedicine and the environment: life cycle environmental emissions from in-person and virtual clinic visits
Link: https://www.nature.com/articles/s41746-023-00818-7
Published: May 9, 2023

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

AI agents are incredibly powerful, but they can quietly drain your credits way faster than you expect. That surprise overage bill is more common than these platforms want you to know.

In this episode of Run Your Private Practice with AI, I'm sharing exactly what happened when Perplexity and Manus started charging me in ways I didn't anticipate, and the simple fix that moved my entire automation workflow to Claude for basically nothing. I walk through how to turn any agent workflow into a portable skill so you're never locked into an AI that's costing too much or underperforming.

AI Tips You Don’t Want to Miss:

• Why AI platforms use separate credit tiers for agents, apps, and automation tools, and why that matters for your budget.
• How to convert any agent workflow into a reusable skill you can take to any AI.
• Why your brand guide and custom skills are your most portable assets across platforms.
• What to do if an AI updates and suddenly stops working the way you trained it.
• A coming free resource, the Therapist AI Cheat Sheet, breaking down which AI is best for which job.

Mentioned in this episode:
Run Your Private Practice with AI Free FB Group: https://www.facebook.com/groups/aiprivatepractice
Thera AI Hub https://kymtolson.kartra.com/page/AI-Tools-for-Therapists
Newsletter: https://kymtolson.kartra.com/page/Join-AI-Newsletter

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists