In this episode of the Wise Practice Podcast, Jessica Kryzer dives into the essential role intake management plays in private practice success. From building trust with potential clients to maintaining clear boundaries and avoiding burnout, Jessica shares actionable strategies for optimizing your intake process. She discusses how to tailor communication to clients’ emotional states, delegate tasks effectively, and create a seamless system that supports both practitioners and clients. If you’re looking to streamline your practice, protect your work-life balance, and make a lasting impression on new clients, this episode is a must-listen!

06:26 Jessica Kreitzer's Journey and Mindful Admins 11:41 Mindful Practices in Intake Process 24:18 When to Hire an Admin for Your Practice 25:55 Conclusion and Special Offers

Jessica Kryzer’s Resources

• Website
• Instagram
• LinkedIn

Links and Resources

Looking for support and connection: Join the Wise Practice Community

Learn More about Wise Practice Consulting

Connect with Wise Practice on Instagram

Connect with Whitney Owens on Facebook

Check out all of the podcasts on the PsychCraft Network

Are you curious about how AI can simplify your life as a mental health professional? In this episode of The Wise Practice Podcast, Dr. McCaffrey dives into the practical, ethical, and downright fascinating ways AI is transforming therapy workflows! From speeding up documentation to generating personalized pep talks (yes, really!), she shares real-world examples of how AI can save time and spark creativity—without compromising ethics or client trust.

08:27 How ADHD Influences Strategies for Running a Business 09:42 AI and Its Potential Impact on Private Practice Workflows 09:59 How AI Is Already Integrated Into Daily Life and Private Practice 14:30 The Importance of Using AI for Efficiency While Stressing the Need for Accuracy 15:27 Using AI Specifically for Documentation 21:28 A Discussion on HIPAA-Compliant Platforms 26:12 Advice on Balancing Technological Benefits With Client Rights

Show Sponsor Mastermind Groups

Are you a small group practice owner who wants to level up your practice, but you’re terrified of making mistakes, or are just uncertain of the next steps to take? If you're ready to go from feeling overwhelmed to owning your role as a confident, organized boss, then it's time to join an exclusive mastermind group, beginning in January 2025.

Imagine being able to communicate seamlessly with your team, having a process in place to hire and onboard with ease, and finally finding smart solutions for managing your office space needs. You'll learn how to balance seeing therapy clients while building systems, and, most importantly, step into the role of a true leader.

In this 6-month mastermind, you can expect live Zoom meetings every other week, access to the Wise Practice Membership Community, and access to Amy Dover between meetings as well as discounts on individual consultation calls while in the group.

Whether you’ve just made your first hire or are already managing a team, this group will give you the tools, guidance, and support to build a practice that thrives.

Head on over to wisepracticeconsulting.com/masterminds to schedule a call and sign up for the group. Wise Practice community members will receive $100 off per month for the mastermind group. This group is limited to only 8 participants and you must sign up by January 3rd, so don’t delay.

Start the new year off with like-minded practice owners who want to grow and make 2025 the best year yet for your practice!

​​Dr. Maelisa McCaffrey’s Resources

• Website
• YouTube
• Join the FREE Private Practice Paperwork Crash Course for all the info about documentation you never learned in grad school!
• "AI for Progress Notes" playlist is available for free on YouTube
• Stress-Free Documentation for Mental Health Therapists

Links and Resources

Looking for support and connection: Join the Wise Practice Community

Learn More about Wise Practice Consulting

Connect with Wise Practice on Instagram

Connect with Whitney Owens on Facebook

Check out all of the podcasts on the PsychCraft Network

Ready to infuse your practice with meaningful change? In this powerful episode of the Wise Practice Podcast, Dr. Edmond dives deep into the intersection of anti-racism, mindfulness, and mental health. From decoding cues of safety and danger to tackling systemic inequalities, Dr. Edmond shares practical insights to foster inclusivity in your relationships, business, and life. Whether you’re a practice owner, a mental health professional, or someone passionate about creating a just and equitable world, this episode is your call to action—don’t miss it!

12:02 Learning from Clients about their Identities 18:43 Acknowledging Personal Biases 25:38 Understanding Diverse White Perspectives 26:02 Impact of Cultural Values on Workplace Dynamics 27:15 Tailoring Conversations Based on Racial Identity Development

Show Sponsor Mastermind Groups

Are you a small group practice owner who wants to level up your practice, but you’re terrified of making mistakes, or are just uncertain of the next steps to take? If you're ready to go from feeling overwhelmed to owning your role as a confident, organized boss, then it's time to join an exclusive mastermind group, beginning in January 2025.

Imagine being able to communicate seamlessly with your team, having a process in place to hire and onboard with ease, and finally finding smart solutions for managing your office space needs. You'll learn how to balance seeing therapy clients while building systems, and, most importantly, step into the role of a true leader.

In this 6-month mastermind, you can expect live Zoom meetings every other week, access to the Wise Practice Membership Community, and access to Amy Dover between meetings as well as discounts on individual consultation calls while in the group.

Whether you’ve just made your first hire or are already managing a team, this group will give you the tools, guidance, and support to build a practice that thrives.

Head on over to wisepracticeconsulting.com/masterminds to schedule a call and sign up for the group. Wise Practice community members will receive $100 off per month for the mastermind group. This group is limited to only 8 participants and you must sign up by January 3rd, so don’t delay.

Start the new year off with like-minded practice owners who want to grow and make 2025 the best year yet for your practice!

Dr. Nathalie Edmond’s Resources

• Website
• Instagram
• Mindful Race Talk
• Rest & Awaken
• LinkedIn

Links and Resources

Looking for support and connection: Join the Wise Practice Community

Learn More about Wise Practice Consulting

Connect with Wise Practice on Instagram

Connect with Whitney Owens on Facebook

Check out all of the podcasts on the PsychCraft Network

Tune in to this Wise Practice Podcast episode as Nicole McCance reveals her journey to building a thriving group practice and the mindset shifts that made it possible. From achieving the “seven figures” milestone to balancing growth with trust, Nicole’s story is full of insights on avoiding costly mistakes, boosting client commitment, and empowering your team. This episode is packed with strategies for therapists ready to scale their practice without losing their unique touch—don’t miss it!

02:45 Planning for the 2025 Wise Practice Summit 06:46 Nicole's Journey: From Solo Practice to Group Practice 16:52 Tracking Client Conversions 17:58 Providing Tools for Success 21:02 Hiring and Managing Therapists 28:08 Free Resources and Masterclass

Show Sponsor The 5 Systems Every Practice Needs

In graduate school, most of us were trained to be amazing clinicians but not business owners. In this era of technological advancement, running a successful private practice demands more than just clinical expertise. The average private practice owner spends hours researching and experimenting with the best systems for their practice such as which EHR to use or email platform. We have much to consider when selecting tools for our business, beyond just efficiency.

The great news is we have done the work to find the best systems for you, saving you time and money. David Sturgess and Whitney Owens will be hosting a webinar on The 5 Systems Every Practice Owner needs. We will break down the components of each one addressing efficiency, ease of use, cost, confidentiality, and more. Make sure to join us on Thursday, December 5th at 1:00EST. 

To register for this webinar, head to wisepracticeconsulting.com/events. And don’t worry, if you cannot join us live, all registered participants will receive the recording afterwards.

>>Registration link

In this episode of the Wise Practice Podcast, Chad Potts offers valuable insights for faith-based counselors looking to grow their practices while staying true to their spiritual mission. From emphasizing the unique integration of faith and spirituality in your counseling approach to building a strong online presence, Chad shares practical strategies to attract and retain clients. He highlights the importance of offering free resources, networking within faith communities, and providing complimentary consultations to ensure clients feel comfortable and well-matched. Chad’s advice is especially helpful for those seeking to expand their practice with authenticity, community connection, and purpose.

02:49 Attracting Faith-Based Clients: Key Strategies 03:47 Chad Potts' Journey and Practice Insights 08:10 Seven Steps to Attract Faith-Based Clients 12:45 Building a Strong Online Presence 16:38 Offering Free Resources and Networking 22:26 Developing Referral Programs and Consultations 27:23 Publishing, Speaking, and New Ventures 30:32 Conclusion and Contact Information

Show Sponsor The 5 Systems Every Practice Needs

In graduate school, most of us were trained to be amazing clinicians but not business owners. In this era of technological advancement, running a successful private practice demands more than just clinical expertise. The average private practice owner spends hours researching and experimenting with the best systems for their practice such as which EHR to use or email platform. We have much to consider when selecting tools for our business, beyond just efficiency.

The great news is we have done the work to find the best systems for you, saving you time and money. David Sturgess and Whitney Owens will be hosting a webinar on The 5 Systems Every Practice Owner needs. We will break down the components of each one addressing efficiency, ease of use, cost, confidentiality, and more. Make sure to join us on Thursday, December 5th at 1:00EST. 

To register for this webinar, head to wisepracticeconsulting.com/events. And don’t worry, if you cannot join us live, all registered participants will receive the recording afterwards.

>>Registration link

In this episode of the Wise Practice Podcast, Whitney shares her inspiring journey from college mentorship to becoming a therapist and faith-based business consultant. You’ll learn how her deep-rooted faith shaped her career path and how unexpected setbacks led her to create a thriving private practice. Whitney also dives into the challenges and revelations that ultimately pushed her into consulting for faith-based practice owners.

Whether you're a therapist, a business owner, or simply looking for guidance on balancing personal and professional life, Whitney’s story is full of wisdom, purpose, and practical advice for building a community of support and faith. Tune in to gain insights that can help you align your business with your deeper calling and connect with your local church communities.

02:25 Faith-Based Practice Consulting 05:54 Whitney's Journey to Private Practice 09:49 Balancing Faith and Business 11:29 Finishing Strong in Business 20:45 The Importance of Community 32:15 Final Thoughts and Upcoming Events

Show Sponsor RevKey

Have you ever thought about how digital advertising can benefit your business? By now I’m sure we’ve all realized that every business needs an online presence, and now more than ever, that online presence can make or break your growth and revenue potential. But being online is not the same as being found online. If you want to boost your presence and get more of the right clients to your website, it might be time to invest in digital advertising. 

At RevKey, a trusted digital marketing agency, used by myself and many other therapy practices, they leverage Google Ads and digital advertising to get your business to the top of search results and keep your business front of mind with potential clients. 

Get started on your Google Ad journey and unlock your business’s potential with RevKey! 

Links and Resources

Looking for support and connection: Join the Wise Practice Community

Learn More about Wise Practice Consulting

Connect with Wise Practice on Instagram

Connect with Whitney Owens on Facebook

Check out all of the podcasts on the PsychCraft Network

In this inspiring episode of the Wise Practice Podcast, Michael Diettrich-Chastain shares how becoming a father has completely transformed his approach to work. Once a "road warrior" who spent 176 days traveling in 2023, Michael is now shifting his focus toward spending more time at home. He discusses the changes he's making by building a strong, seasoned team to handle client-facing tasks, allowing him to embrace a leadership and visionary role. Michael also dives into the critical competencies that define great leaders, such as emotional intelligence, communication, and the often-overlooked skill of asking better questions. He advocates for creating supportive, conscious business environments that inspire growth, connection, and positive change, not just within organizations, but rippling out into the world.

03:24 Deep Dive into Leadership 03:48 Personal and Professional Growth 06:32 Challenges in Leadership 21:37 Delegation and Time Management 26:25 The Importance of Humility and Joy in Leadership 32:08 Conclusion and Resources

Show Sponsor RevKey

Have you ever thought about how digital advertising can benefit your business? By now I’m sure we’ve all realized that every business needs an online presence, and now more than ever, that online presence can make or break your growth and revenue potential. But being online is not the same as being found online. If you want to boost your presence and get more of the right clients to your website, it might be time to invest in digital advertising. 

At RevKey, a trusted digital marketing agency, used by myself and many other therapy practices, they leverage Google Ads and digital advertising to get your business to the top of search results and keep your business front of mind with potential clients. 

Get started on your Google Ad journey and unlock your business’s potential with RevKey! 

Michael Diettrich-Chastain’s Resources

• Website
• Arc Integrated on Instagram
• Michael on LinkedIn
• Arc Integrated on Facebook
• Michael on Facebook
• Arc Integrated on X
• Michael’s Book
• Michael’s Card Deck
• Free Leadership Consult

Links and Resources

Looking for support and connection: Join the Wise Practice Community

Learn More about Wise Practice Consulting

Connect with Wise Practice on Instagram

Connect with Whitney Owens on Facebook

Check out all of the podcasts on the PsychCraft Network

In this episode of the Wise Practice Podcast, Blake Roberts shares his unique journey in private practice, one that extends far beyond the typical therapist’s role. With a background in art gallery management and website design, Blake brings a creative flair to his practice, emphasizing the importance of intentionality in both the physical and digital spaces he curates. He views private practice as an evolving work of art, intertwining his passions for art, entrepreneurship, and fatherhood. Tune in to hear how Blake’s approach to branding, space design, and creativity can inspire therapists to create a practice that truly reflects who they are.

03:06 Blake Roberts' Background and Practice 07:15 The Importance of Physical and Digital Spaces 22:14 Faith and Sacred Spaces in Therapy 34:34 Final Thoughts and Contact Information

Show Sponsor TherapyFlow

Want to quickly grow your client base? Google ads can do the trick. TherapyFlow specializes in creating and managing effective Google ads. They have helped thousands of practices succeed with paid ads, and they can help you too—whether you’re new to ads or looking to improve. Don’t wait! Book a call at mytherapyflow.com for a full practice marketing consultation today.

Show Sponsor RevKey

If you didn’t know, Google Ads stands out as one of the most widely adopted and effective online advertising platforms, renowned for its unparalleled reach and exposure capabilities. But to those who don’t have much marketing and digital advertising experience using the platform can be confusing and frustrating. This is where RevKey comes in. They are a Digital Marketing Agency that specializes in Google Ads and are particularly skilled at helping therapists and psychology practices of all sizes. 

RevKey works with professionals looking to fill their schedules and businesses trying to drive more traffic to their sites to increase sales. By ensuring they’re found in search results via Google Ads and increasing their online presence, RevKey’s clients see a dramatic return on investment including increased organic search rankings for long-term benefits.

Take the next step in growing your business today, learn more about the power of Google Ads from the professionals at RevKey!

Blake's Resources

"Shelly" Squarespace Template Use code “WPP100” to get $100 off and the password for the demo site is “WPP”

Instagram @blake.the.counselor

More to the Story

Blake's Website

Links and Resources

The Artist's Way by Julia Cameron

Looking for support and connection: Join the Wise Practice Community

Learn More about Wise Practice Consulting

Connect with Wise Practice on Instagram

Connect with Whitney Owens on Facebook

Check out all of the podcasts on the PsychCraft Network

In this special episode of the Wise Practice Podcast, Amy Dover takes over to share her remarkable journey from solo practice to successful group practice ownership. Amy's transition wasn’t just about scaling her business—it was a deep transformation in mindset, leadership, and trust. She candidly discusses the challenges she faced in shifting from managing everything herself to empowering a team, adopting a leadership approach grounded in servant leadership and clarity. Listeners will gain valuable insights into the importance of delegation, trusting your team, and how faith and an abundance mindset can guide a growing practice to new heights. Don’t miss this episode full of practical wisdom and inspiring leadership lessons.

02:02 The Power of Leadership in Group Practice 05:17 Embracing Leadership and Delegation 18:57 Overcoming Challenges and Leading with Confidence 22:09 Continuous Learning and Professional Development 28:31 Conclusion and Final Thoughts

Show Sponsor TherapyFlow

Want to quickly grow your client base? Google ads can do the trick. TherapyFlow specializes in creating and managing effective Google ads. They have helped thousands of practices succeed with paid ads, and they can help you too—whether you’re new to ads or looking to improve. Don’t wait! Book a call at mytherapyflow.com for a full practice marketing consultation today.

Show Sponsor RevKey

You juggle so much: Sessions, intakes, and billing issues are just some things you are dealing with on top of running a business. However, one of the greatest challenges is where to find new clients. At RevKey, Owner and Digital Marketing Consultant, John Sanders, has firsthand experience with this specific concern as he has helped his wife, who is a psychologist, market her practice for years through digital advertising. 

This led him to start RevKey and help other psychologists who were experiencing the same problems. At RevKey, their Digital Marketing experts work with therapy practices of all sizes to find the right clients for their therapists and maintain steady growth. If you’re ready to get more of the right clients for your practice, it may be time to explore Google Ads with RevKey. Connect with them today! 

Links and Resources

Looking for support and connection: Join the Wise Practice Community

Learn More about Wise Practice Consulting

Connect with Wise Practice on Instagram

Connect with Whitney Owens on Facebook

Check out all of the podcasts on the PsychCraft Network

Amy Dover takes over the Wise Practice Podcast to discuss her experience transitioning from a 1099 contractor model to a W2 employee model in her private practice. She shares her journey, including the legal and financial considerations, the challenges she faced, and the resulting changes in her practice’s culture and operations. Amy emphasizes the importance of consulting, the benefits of the new model, and how her faith has guided her through this significant change, encouraging other practice owners to carefully consider their own business models.

02:39 Transitioning from 1099 to W2 08:05 Understanding Employment Models 12:01 The Transition Process 18:27 Challenges and Lessons Learned 33:37 Financial and Administrative Impact 36:29 Conclusion and Final Thoughts

Show Sponsor TherapyFlow

Tired of clunky spreadsheets for referral tracking and letting new clients slip through the cracks? It’s time for an upgrade. TherapyFlow’s HIPAA-compliant CRM automates referral tracking, lead follow-up, and marketing success metrics, saving you time and boosting client conversions. Visit mytherapyflow.com, use code "WhitneyOwens" at checkout, and get 20% off your first month.

Show Sponsor RevKey

Ever thought about using Google Ads or paid advertising in general to promote your business, but are unsure where to start? At RevKey they have a team of digital marketing experts with years of experience managing Google Ads to help therapy practices of all sizes find the right clients and keep their calendars booked. 

Whatever your Google Ads goal or budget, you have more options than you may think. At RevKey they’re ready to support their clients in growing their business’ online presence through effective Google Ads and digital marketing campaigns. Reach out to them today and see how Google Ads can help your business.

Links and Resources

Looking for support and connection: Join the Wise Practice Community

Learn More about Wise Practice Consulting

Connect with Wise Practice on Instagram

Connect with Whitney Owens on Facebook

Check out all of the podcasts on the PsychCraft Network