Run Your Private Practice with AI (Artificial Intelligence)

There has been a lot of buzz lately about a possible ChatGPT mass exodus, with many people wondering if they should stop using it. Headlines about OpenAI, Anthropic, and government contracts have sparked conversations about switching to Claude and other AI tools.

In this episode of Run Your Private Practice with AI, I break down what is actually happening and share my perspective on whether switching tools is really necessary. I also explain a simple way to move what your AI knows about you so you can easily work across platforms like ChatGPT and Claude.

AI Tips You Don’t Want to Miss:

• What started the recent ChatGPT controversy, and why people are talking about leaving the platform.
• My honest take on using both ChatGPT and Claude instead of choosing just one.
• A simple method for switching to Claude by transferring your AI “memory”.
• Why creating a brand guide helps any AI understand your business and voice.

Mentioned in this episode:
- Thera AI Hub: https://kymtolson.kartra.com/page/AI-Tools-for-Therapists

- How to Train Claude if you want to switch: https://claude.com/import-memory

- AI prompt for nonpartisan information: I want a strictly factual, nonpartisan summary of this topic: [INSERT TOPIC].
Follow these rules carefully:
Start by briefly stating what is known as fact (verifiable events, dates, direct quotes, official actions).
Clearly separate facts from interpretation, speculation, or opinion. Put facts in one section and interpretations/arguments in another.
When there is disagreement, neutrally summarize the main arguments from each major side without taking a position.
Use neutral, non‑emotional language (no loaded or persuasive wording).
Rely primarily on:
Official documents and data (laws, court cases, government reports, company statements).
Peer‑reviewed research and reputable reference sources.
Factual reporting from established outlets.
Avoid: opinion columns, editorials, campaign sites, and social media posts except when quoting them as examples.
For every important factual claim, provide at least one citation or link so the information can be checked.
At the end, add a short “Uncertainties and open questions” section that lists what is not known or where sources conflict.
Format the answer with short sections and bullet points so it’s easy to skim.

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Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

If you have been thinking about getting started with AI but keep putting it off because you do not know where to begin, this episode is for you. A lot of therapists are hearing about AI, seeing other clinicians use it, and still feeling stuck at square one.

In this episode of Run Your Private Practice with AI, I’m breaking down all you need to know before getting started with AI as a therapist. We are talking about where to start, what mistakes to avoid, and how to approach AI in a way that actually saves you time instead of creating more stress. If you have been sitting on the sidelines, consider this your starting point.

AI Tips You Don’t Want to Miss:

• Why doing a simple time study is the smartest first step before trying any AI tool.
• The biggest mistakes therapists make when getting started with AI.
• Why you should never copy and paste AI output directly into client records.
• What you need to understand about HIPAA compliance before using any AI platform.
• Four beginner-friendly AI prompts you can use immediately in your practice.

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Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Are you curious how the Manus AI agent can actually support your business without creating more work for you? In this episode of Run Your Private Practice with AI, I’m sharing exactly how I’m using the Manus AI agent as my behind-the-scenes business brain, what’s working beautifully, what completely failed with another tool, and how this one is saving me hours every single week.

I’ll walk you through the real automations I’ve set up, how I connected it to my core platforms, and even how it called me out on my own business habits. If you’ve been wondering whether an AI agent is worth it for your private practice, this episode will give you an honest look.

AI Tips You Don’t Want to Miss:

• How I automated my entire podcast interview prep process using APIs and the Manus AI agent.
• Why you must double-check AI output to avoid hallucinations that make you look unprofessional.
• How I turned my AI agent into a “business brain” by connecting transcripts, analytics, bank statements, and brand guidelines.
• The exact way I’m automating HARO pitches three times a day for backlinks and credibility.
• How AI helped me identify a funnel breakdown and abandoned cart issue in my course.

Mentioned in this episode:

• Manus: https://manus.im/invitation/KQM69QAMNAOQGH8

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Are you constantly feeling like the bottleneck in your own business? Claude Cowork might be the solution you didn’t even know you needed. In this episode of Run Your Private Practice with AI, I’m sharing how Claude Cowork just changed my workflow and why I’m seriously questioning whether I even need some of my other AI tools anymore.

From automating my podcast prep to organizing my inbox and even publishing SEO-optimized blog posts for me, this tool is quickly becoming my new AI sidekick. If you’ve been looking for ways to streamline your private practice without hiring more team members, you’re going to want to hear this.

AI Tips You Don’t Want to Miss:

• How Claude Cowork lives on your desktop and connects directly to your systems.
• The exact workflow I built to automate my podcast interview prep.
• Why identifying your business bottlenecks is the key to powerful AI automation.
• How I used Claude Cowork with a Chrome extension to run an entire SEO blog workflow.
• The important reminder about protecting PHI and staying HIPAA compliant.

Mentioned in this episode:

• Claude Cowork: https://claude.com/blog/cowork-research-preview

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

If you’ve ever wished AI could stop giving you suggestions and actually do the work for you, OpenClaw AI might be the thing that completely changes how you think about automation. In this episode of Run Your Private Practice with AI, I’m breaking down one of the most talked-about AI tools right now and why so many people are calling it the next big leap after ChatGPT.

What really caught my attention about OpenClaw AI is that it signals a move away from AI giving ideas and toward AI actually taking action on your behalf. I walk you through what this tool is, how it works as an AI employee rather than a chatbot, real-world therapist use cases, and the important security and HIPAA considerations you need to understand before experimenting with AI at this level.

AI Tips You Don’t Want to Miss:

• Why OpenClaw AI is being positioned as an AI employee, not a chatbot.
• How it can carry out tasks across your computer and browser without you present.
• Practical therapist use cases for content, referrals, and practice growth.
• Key security and HIPAA considerations to understand before using advanced AI tools.

Mentioned in this episode:

• OpenClaw: https://openclaw.ai/
• Moltbook: https://www.moltbook.com/
• Clinical AI Club: https://clinicalaiclub.com/

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Sometimes it’s not the big things that take up your time; it’s all the small, everyday tasks that quietly add up. In this episode of Run Your Private Practice with AI, I share how I’ve been using AI in my own life to get things done faster and more efficiently, so I can focus more on my business and still have time for the things I enjoy.

I walk you through real examples of how Perplexity’s AI browser has been helping me handle tasks that would normally take 30 or 40 minutes and turn them into something that only takes a few minutes of direction. I share how I use this AI browser to navigate frustrating insurance websites, find doctors who actually take my insurance, and manage meal planning and grocery shopping, all while I step away and let the browser do the work.

AI Tips You Don’t Want to Miss:

• Using an AI browser to navigate frustrating insurance websites.
• Finding in-network doctors without manual searching.
• Cross-referencing providers with online ratings.
• Handling meal planning with strict dietary needs.
• Building grocery lists and filling Instacart automatically.

Mentioned in this episode:   

• Perplexity Comet: https://pplx.ai/hypnotrans66501

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Choosing the right AI Tool can feel overwhelming when there are so many options, and everyone seems to be using something different. In this episode of Run Your Private Practice with AI, I break down the differences between ChatGPT, Claude, Gemini, and Manus, and how each one fits into real therapist workflows. I talk through what these tools are actually good at, where they shine, and how thinking in terms of ecosystems instead of just one platform can help you save time and create a more flexible, sustainable practice.

AI Tips You Don’t Want to Miss:

• Why it helps to think of each AI Tool as a toolbox rather than trying to find one perfect platform.
• How ChatGPT works as a flexible starting point for admin, documentation templates, and marketing tasks.
• Where Claude shines for long form thinking, big documents, and nuanced writing.
• How Gemini fits naturally inside a Google Workspace, including HIPAA-compliant options.
• Why Manus has become my go-to for agent-based work, content creation, and building simple apps fast.

Mentioned in this episode:   

• Manus: https://manus.im/invitation/KQM69QAMNAOQGH8

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Running a private practice means juggling far more than client sessions, and finding ethical ways to save time can feel overwhelming. In this episode of Run Your Private Practice with AI, Kym breaks down how therapists can use the Perplexity AI Browser to handle repetitive business tasks, streamline daily workflows, and free up hours each week, without risking client privacy or PHI.

You will hear real examples of how an AI-enhanced browser can work alongside you as an assistant for marketing, email management, content organization, and admin tasks, all while keeping clear boundaries around clinical data.

AI Tips You Don’t Want to Miss:

• What an AI-enhanced browser is and how the Perplexity AI Browser works as an agent in the background.
• Clear guidelines on what therapists should and should not use AI browsers for.
• How Kym uses Perplexity to manage Facebook group questions efficiently with human oversight.
• Ways the Perplexity AI Browser can handle repetitive business tasks without replacing your professional judgment.
• How therapists can use AI browsers for SEO, content organization, and inbox cleanup safely.

Mentioned in this episode:   

Perplexity Comet Browser https://pplx.ai/hypnotrans66501

Manus Agentic LLM https://manus.im/invitation/KQM69QAMNAOQGH8

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

If you have ever struggled to keep treatment plans updated, aligned, and insurance-ready, the new Berries AI treatment plans might be exactly what you have been waiting for. In this episode of Run Your Private Practice with AI, I'm sharing exciting updates from Berries, including a powerful feature that automatically tracks client progress and updates plans for you.

You will hear how AI treatment plans can pull directly from assessments, progress notes, and diagnoses to follow the golden thread, while still keeping you in control as the clinician. This episode is a must-listen if documentation feels overwhelming or time-consuming in your private practice.

AI Tips You Don’t Want to Miss

• How AI treatment plans automatically update based on client progress.
• What it means to truly follow the golden thread in clinical documentation.
• How AI can remove completed goals and generate updated treatment plans.
• Why insurance companies care about progress tracking and medical necessity.
• How to use AI as a support tool while maintaining clinical oversight.

Mentioned in this episode:

Berries Bites https://us06web.zoom.us/webinar/register/WN_p2tL7JjXRhWdANShaLvlAg#/registration

Heyberries.com/therapists

Waitlist Heyberries.com/emr

Tutorial https://heyberries.com/learn

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

As therapists, we are often taught to set big resolutions without accounting for burnout, unpredictable schedules, or fluctuating energy. In this episode of Run Your Private Practice with AI, I explain why traditional resolutions tend to fail and how goal setting needs to be redesigned to support your nervous system, not fight against it. Instead of using AI as a productivity boss, you’ll learn how to use it as a thinking partner to create realistic, sustainable goals that fit your actual life and workload.

AI Tips You Don’t Want to Miss:

• Why traditional goal setting does not work for therapists with fluctuating schedules and energy.
• How to prompt AI to ask reflective, intake-style questions before creating any goals.
• A simple framework for fewer goals with clear motivation and systems that do not rely on willpower.
• How to choose weekly or monthly rhythms instead of daily tasks for sustainable goal setting.
• How to create fallback plans for good days, hard days, and everything-is-on-fire days so goals do not collapse.

Prompts discussed in this episode:   

• I am a therapist with a full clinical load and limited bandwidth. I want realistic goals that support my mental health, income stability, and long-term sustainability. Ask me thoughtful questions to help design resolutions that fit my actual life. No clinical advice.  
• Based on my answers, propose three realistic resolutions that fit my actual life as a therapist. Each resolution should include a clear motivation and a simple system that does not rely on willpower.  
• Break each resolution into daily, weekly, and monthly actions. Each action should take less than 15 minutes and feel realistic for a therapist’s schedule.  
• For each resolution, give me a fallback version for a good day, a hard day, and an everything is on fire day. Make the lowest level so easy it still counts.  
• Turn these resolutions into simple tools I will actually use, such as a checklist, weekly tracker, monthly overview, or calendar reminders. Keep it minimal and non-overwhelming.  
• Act as my personal resolution coach. Check in weekly, help me recalibrate when life shifts, and remind me that sustainability matters more than perfection.

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists