Let’s be real—keeping your private practice organized while juggling clients, paperwork, and business goals can feel overwhelming. That’s where AI-powered planning for therapists comes in. Whether you need help breaking down your big goals, automating daily tasks, or just figuring out what to prioritize first, AI can make the entire process easier and more structured.

In this episode of Run Your Private Practice with AI, I share how AI-powered planning for therapists can help set clear, actionable goals for 2025. From using AI-generated SMART goals to setting up automated workflows with Zapier, we’ll explore how AI can take the guesswork out of managing your practice so you can focus on what truly matters—your clients and your business growth.

AI Tips You Don’t Want to Miss:

• How AI can help therapists set clear, actionable business goals for the new year.
• Using AI-powered mind mapping tools to visually organize your practice strategy.
• The best AI prompts for generating SMART goals and business plans.
• How to integrate AI into client goal setting and engagement strategies.
• Simple automations that free up time so you can focus on what matters most…clients!

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Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/podcast
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Growing your private practice with AI isn’t just about keeping up with trends—it’s about working smarter, not harder. With so many new AI tools available, therapists can now streamline repetitive tasks, automate client communication, and create engaging content in minutes. But where do you start? How can you use AI to actually save time and grow your practice without feeling overwhelmed?

In this episode of Run Your Private Practice with AI, I’m breaking down five practical ways you can integrate AI into your workflow to reduce admin headaches, improve client engagement, and free up more time for what truly matters—helping your clients. Whether you’re curious about automating progress notes, using AI for social media, or simplifying your intake process, these strategies will help you make AI work for you, not the other way around.

AI Tips You Don’t Want to Miss:

• A new update from Berries AI is making private practice management easier than ever.
• Automating admin tasks with Zapier can help you save time and reduce daily workload.
• AI-generated avatars offer a way to create social media content without being on camera.
• Using AI for progress notes can speed up documentation while ensuring compliance.
• AI-powered session recaps and follow-ups can help improve client engagement and retention.

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Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/podcast
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Do you feel like marketing your private practice takes too much time and effort? Between showing up on social media, writing blog posts, and crafting newsletters, it can feel like there’s never enough time to do it all. In this episode, we’re diving into AI content creation for therapists and how it can make your marketing easier, faster, and less stressful.

I’ll share how AI can help you generate ideas, create engaging content, and take the pressure off your plate—so you can focus on building your practice and connecting with the clients who need you most.

AI Tips You Don’t Want to Miss:

• How to use AI tools like ChatGPT to brainstorm bulk content ideas tailored to your niche.
• Prompts to help you create detailed scripts for videos, blog posts, and social media captions.
• Tools like Repurpose.io that streamline content distribution across multiple platforms.
• How to refine AI-generated content to ensure it reflects your voice and resonates with your audience.

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/podcast
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Do you ever feel like your website isn’t doing its job? Like it’s just sitting there, not bringing in the clients you know it should? In this episode, I’m diving into how you can use AI-powered website copy to create a site that actually speaks to your ideal clients and gets them to book with you.

We’ll dig into why your website might not be converting, the common mistakes therapists make when writing their copy, and how AI can take the stress out of the process. Plus, I’ll share tips to help you tailor AI-generated ideas so they truly reflect your voice and practice. If you’re ready to turn your website into a tool that works as hard as you do, this episode is for you.

AI Prompts Mentioned in the Episode:
Here are some prompts to plug into ChatGPT or Gemini to help you create an AI-powered website copy for your private practice:

• Prompt for Making Your Copy More Approachable:
  "Rewrite this paragraph to sound conversational, warm, and approachable: [Insert text]."
• Prompt for Creating Client-Focused Headlines:
  "Generate three benefit-driven headlines for a therapist specializing in [your specialty], highlighting how the client will feel after working with you."
• Prompt for Crafting a Call-to-Action (CTA):
  "Write three inviting CTAs for a therapist offering free consultations, emphasizing ease and encouragement to schedule."
• Prompt for Identifying Client Struggles:
  "List three common emotional struggles clients with [specific issue] might face, written in a relatable tone."
• Prompt for Improving Engagement on a Services Page:
  "Rewrite these service descriptions to highlight how they solve specific client problems and improve their lives: [Insert descriptions]."

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/podcast
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

What does a day in the life using ChatGPT look like for me? Let me show you! In this episode, I’m giving you a behind-the-scenes look at how I use this AI every single day to streamline my business and stay on top of life’s many moving parts. From brainstorming podcast ideas to drafting emails and even planning new projects, ChatGPT has become my go-to resource for saving time and reducing stress.

I’ll walk you through specific examples of how I’ve worked ChatGPT into my daily routine, share tips for getting started, and show you why it’s a must-have tool for anyone looking to simplify their work and life. Whether you’re already experimenting with AI or just curious about what it can do, this episode is packed with ideas and inspiration to help you get started.

AI Tips You Don’t Want to Miss:

• How I use ChatGPT for brainstorming, email writing, and content planning.
• The small ways ChatGPT saves me time throughout the day.
• Practical examples of how to integrate AI into your workflow.
• Why ChatGPT has become my ultimate productivity tool.

Mentioned in the Episode:

• Bill Like A Boss: https://thetravelingtherapist.com/blab-home/
• Clinical AI Newsletter + FREE AI Intro Guide: https://www.subscribepage.com/run-your-practice-with-ai

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/podcast
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Are you ready to simplify your therapy documentation? Of course you are! In this episode, I’m diving into the Berries AI Progress Notes and showing you how you can use my very own progress note—yes, the one that passed an audit and is now integrated into Berries. If you’ve been stressed about documentation or worried about keeping your notes audit-proof, this tool is going to be a game-changer for you and I don’t say that lightly!

I’ll walk you through everything step-by-step, from how the note is structured to the AI features that make writing notes faster, easier, and more personalized. Plus, I’ll share tips on how you can start using Berries AI Progress Notes today to simplify your practice and save time.

AI Tips You Don’t Want to Miss:

• See how Berries AI Progress Notes simplify compliance and documentation.
• Get a step-by-step walkthrough of how to use Berries AI Progress Notes in your practice.
• Discover how therapists are using this tool to streamline their workflows and reduce documentation stress.
• Hear my personal tips for customizing the progress note to fit your unique style.

Mentioned in the Episode:

• How to Use AI for Audit-Proof Mental Health Progress Notes: https://youtu.be/iVgnfYr9XiQ

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/podcast
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

The Portable Practice Method is almost here! Get on the waitlist now: https://kymtolson.kartra.com/page/PP-Waitlist.

This episode originally aired on The Traveling Therapist Podcast, but I wanted to share it here too because it’s packed with valuable insights for any therapist looking to create more freedom and flexibility in their practice. Whether you want to work remotely, live abroad, or simply have the option to work from anywhere, The Portable Practice Method will help you do that.

In this episode, I’m giving a first look at my brand-new course designed to teach therapists how to operate legally from anywhere, create multiple income streams, and live the life they’ve always wanted—all while staying organized and avoiding burnout. Even if you’re not a traveling therapist yet, this method can help you build a more efficient and adaptable practice that fits your lifestyle and goals.

If you would prefer to watch this episode, you can find it on my YouTube channel here: https://youtu.be/WLw501HmuvA

You’ll learn about the three major milestones of the course, including how to work legally from anywhere, create sustainable income streams, and use cutting-edge AI tools to simplify your business. Plus, I’ve included some amazing bonuses like tips for working while traveling with pets, family, and more. If you’re ready to rethink how you run your practice, this episode will show you what’s possible with The Portable Practice Method!

In This Episode, We Explore…

• Why I created The Portable Practice Method and what it includes.
• The three milestones: Working legally from anywhere, making great money, and living your dream life.
• A behind-the-scenes look at the AI tools designed to simplify your nomadic lifestyle.
• Exclusive bonuses for early sign-ups, including presentations on traveling with pets, family, and more.
• How to join the waitlist and unlock special pricing.

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Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/podcast
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Welcome back to part two of my deep dive into OpenAI Updates for Therapists. Last week, we covered the exciting features from days 1 through 4 of OpenAI’s 12 Days of Christmas, and this week, I’m here to share the latest updates from days 5 through 9. These new tools—like Apple Intelligence integrations, Santa Mode, advanced video functionalities, and project uploads—are packed with potential for literally transforming how therapists use AI in their practices. I just get so excited about all of this.

From organizing your files to real-time video assistance, these updates are taking ChatGPT to the next level. Whether you’re already integrating AI into your practice or just starting to explore the possibilities, these OpenAI Updates for Therapists are going to blow your mind. Let’s dive in!

AI Tips You Don’t Want to Miss:

• Learn about the new Apple Intelligence integrations for Siri and ChatGPT, bringing smarter AI features to your devices.
• Discover Santa Mode, a fun and interactive feature that lets kids talk to a realistic AI-powered Santa Claus.
• Explore advanced video functionalities that allow real-time video assistance and applications for tasks like step-by-step tutorials.
• Find out how to use project uploads to organize your files with project folders in ChatGPT.
• See how enhanced search tools let you use ChatGPT as a replacement for traditional search engines.
• Get the latest Berries updates, including client file creation, session summaries, and improved note management features.

Mentioned in the episode:

• AI’s Rapid Evolution: ChatGPT’s Advanced Reasoning for Enhanced Therapy Practice
  • Part 1: https://clinicalaiclub.com/ais-rapid-evolution-chatgpts-advanced-reasoning-for-enhanced-therapy-practice-part-1
  • Part 2: https://clinicalaiclub.com/enhancing-client-experience-innovative-tools-for-therapists-ais-rapid-evolution-for-therapy-practices-part-2
• 12 Days of OpenAI playlist: https://www.youtube.com/playlist?list=PLOXw6I10VTv9lin5AzsHAHCTrC7BdVdEM

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/podcast
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Are you ready to geek out with me over the latest OpenAI updates? In this episode, I’m diving into the first four days of OpenAI’s “12 Days of Christmas” updates, and let me tell you—it feels like Christmas morning for AI enthusiasts like me!

From new subscription plans to mind-blowing tools like Sora for video creation and the all-new Canvas feature for real-time editing, these updates are changing the game for how we can use AI in our practices. If you’re curious about what’s new and how these tools could streamline your work as a therapist, this episode is packed with insights to get you started.

And don’t forget, this is just part one! I’ll be back next week to share the rest of the updates as they roll out.

AI Tips You Don’t Want to Miss:

• OpenAI’s new subscription tiers and what they include.
• The introduction of Sora, a text-to-video AI tool.
• Day 4’s launch of Canvas: a collaborative editing space in ChatGPT.
• How therapists can integrate these tools into their practices.
• Why staying on top of AI updates is key to staying relevant.

Mentioned in the Episode:

• 12 Days of OpenAI playlist: https://www.youtube.com/playlist?list=PLOXw6I10VTv9lin5AzsHAHCTrC7BdVdEM
• OpenAI Sora Tutorials playlist: https://www.youtube.com/playlist?list=PLOXw6I10VTv8q5PPOsuECYDFqohnJqbYB

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/podcast
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Are you curious about how AI can make marketing easier for your private practice? In this episode, I’m sharing simple, beginner-friendly ways to start using tools like ChatGPT to create content that feels authentic to you and your practice.

We’ll talk about programming AI to match your unique voice, generating ideas for blogs and social media, and even crafting newsletters that connect with your audience. If you’re new to AI or just wondering where to start, this episode is full of practical tips to help you explore what’s possible.

AI Tips You Don’t Want to Miss:

• How to program ChatGPT to reflect your personality, niche, and tone.
• Why generic AI content doesn’t work—and how to make your marketing stand out.
• Using AI to generate blog ideas, social media posts, and newsletters tailored to your practice.
• Tips for building SEO-friendly content to attract and engage your ideal clients.
• Simple ways to re-engage inactive clients with AI-crafted emails and messages.

Mentioned in the Episode:

• Book a session with Kym to set up ChatGPT for your practice: www.calendly.com/kymtolson/build-an-ai-gpt-with-kym
• Episode 15: For tips on making AI sound human: www.buzzsprout.com/2429049/episodes/16198750

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Join the Clinical AI Club: www.clinicalaiclub.com

Sponsored by Alma: www.helloalma.com/podcast
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists