Less Work

By Tool FinderEducation Self-Improvement

Less Work episodes

November 05, 2018 31: Evernote's Next Move, Make Time "Highlight" and The Challenge of Email Apps
The podcast is back. This new weekly format will cover news, opinions and everything in the productivity software space.
With a month off, we're back again and with a new segment. This week, we discuss Evernote's latest worries, the book I've been admiring called MakeTime and how email applications are making things interesting right now.
We'll be back next week, with a brand-new podcast speaking with Ryder Carroll.
Disclosure: These show notes contain affiliate links. If you purchase something through the link, I will earn a small commission at no extra charge to you. If you choose to use them, thank you for supporting the podcast! All opinions expressed are my own.
21 min
October 05, 2018Online Education & Constant Improvement with Kajabi's President Jonathan Cronstedt
This week’s episode is brought to you by Jonathan Cronstedt, Kajabi's President
Jonathan Cronstedt is the President of Kajabi. Kajabi provides digital entrepreneurs an all-in-one platform which enables them to create a life of freedom on their terms, whatever that may look like.
What does your day-to-day job and work look like?
Jonathan tends to start his day, .
What do you use to tally all of your most important tasks together?
Todoist (Desktop/iOS/Android/Web) (Both for work and personal tasks)
What hardware do you use every day? (phone, laptop, pc)
Finds Apple products more reliable and productive for work
What are your favorite apps/tools for work? (Eg. marketing, designing)
MixMac Gmail Plugin (For managing calendar events)
Upwork (For sourcing freelancers)
Apple Siri Reminders (on iPhone)
Fantastical 2 (iOS/Mac)
What does your morning routine look like?
JCron wakes up around 5:45AM. Checking email before the start of the day. Then heads to the gym, with a workout and then heads to the office roughly around 7:30AM to begin his executive work.
Where can we find you and all of your wonderful things?
Kajabi - here
LinkedIn - here
Twitter - @thejcron
Disclosure: These show notes contain affiliate links. If you purchase something through the link, I will earn a small commission at no extra charge to you. If you choose to use them, thank you for supporting the podcast! All opinions expressed are my own.
Special Guest: Jonathan Cronstedt.
29 min
September 27, 201829: Blinkist CEO Holger Seim discusses his Blinkist journey
This week’s episode is brought to you by Holger Seim, Co-founder and CEO of Blinkist.
Holger Seim is the Co-founder and CEO of Blinkist, an app that condenses non-fiction books in 15-minute reads. Holger is based in Berlin.
What does your day-to-day job and work look like?
Holger’s work is involved in marketing, business management and it’s focused on the growth of his company.
What do you use to tally all of your most important tasks together?
Asana (iOS/Android/Web) (Both for work and personal tasks)
What hardware do you use every day? (phone, laptop, pc)
13-inch MacBook Air
iPhone 8
What are your favorite apps/tools for work? (Eg. marketing, designing)
Blinkist (iOS/Android/Web)
Slack (iOS/Android/Web/Mac/Windows)
Spotify (iOS/Android/Web/Mac/Windows)
Spark (iOS/Mac)
Runtastic (iOS/Android)
What does your morning routine look like?
Holger wakes up at 7AM, takes a shower and then leaves the house to go to the office, where he plans the day ahead.
Do you get moments to pause in your day, if so, what do you do?
He tries to schedule a running session before lunch to free the mind.
What book are you reading at the moment?
Valley of Genius: The Uncensored History of Silicon Valley by Adam Fisher
Homo Deus: A Brief History of Tomorrow by Noah Harari
Sapiens: A Brief History of Humankind by Noah Harari
Where can we find you and all of your wonderful things?
Blinkist - here
LinkedIn - here
Twitter - @hlgrsm
Disclosure: These show notes contain affiliate links. If you purchase something through the link, I will earn a small commission at no extra charge to you. If you choose to use them, thank you for supporting the podcast! All opinions expressed are my own.
Special Guest: Holger Seim.
19 min
September 25, 201828: Mental Health + Managing a Team with Kouris Kalligas at Therachat
This week’s episode is brought to you by Kouris Kalligas, the founder and CEO of Therachat.
Therachat is a product for therapists to engage their clients during therapy sessions, it allows them to assign clients activities to do in order to help them with their mental health.
What does your day-to-day job and work look like?
Kouris has a precise daily routine, he wakes up at 6 AM, does some workouts for about an hour, then he has breakfast. He also uses time blocking for his tasks, dividing them by 90-minutes chunks.
Do you take notes across your day? If so, what tool do you use?
Todoist (iOS/Android/Mac/Windows/Web) (both for tasks and notes)
What people influence you in the startup space?
Basecamp Co-founders Jason Friend and Heinemeier Hansson
Joel Gascoigne, Co-founder and CEO of Buffer
Podcast episode: Jason Fried — How to Live Life on Your Own Terms (#329)
What hardware do you use every day? (phone, laptop, pc)
MacBook Pro
iPhone 7
What are your 3 favorite apps/tools for work? (Eg. marketing, designing)
Todoist (iOS/Android/Mac/Windows/Web)
Google Calendar (iOS/Android)
Trello (iOS/Android/Mac/Windows/Web)
Zoom (iOS/Android/Mac/Windows/Web)
Slack (iOS/Android/Mac/Windows/Web)
Where can we find you and all of your wonderful things?
Therachat - here
Twitter - @kouriskalligas
Disclosure: These show notes contain affiliate links. If you purchase something through the link, I will earn a small commission at no extra charge to you. If you choose to use them, thank you for supporting the podcast! All opinions expressed are my own.
Special Guest: Kouris Kalligas.
19 min
September 20, 201827: CEO of Baron Fig Joey Cofone discusses his notebook productivity
This week’s episode is brought to you by Joey Cofone, CEO and co-founder of Baron Fig.
Joey co-founded Baron Fig, a company based in NYC that makes “tools for thinkers”, such as notebooks, pens, bags, and other goods.
What does your day-to-day job and work look like?
Every day is different, but usually centered around design.
What do you use to tally all of your most important tasks together?
Basecamp (iOS/Android) (For team work and communication)
Things 3 (iOS/Mac) (For personal tasks)
What is your planning process for the week ahead?
They work using 12-weeks long templates on Basecamp for product releasing.
Joey immediately adds tasks and ideas to Things 3 when they come to mind scheduling them at the moment.
What hardware do you use every day? (phone, laptop, pc)
Apple products in general.
What are your 3 favorite apps/tools for work? (Eg. marketing, designing)
iCal (Apple’s native calendar)
Basecamp (iOS/Android)
Things 3 (iOS/Mac)
Every Monday, Joey takes the tasks of the week and assigns them an actual time to do them on his calendar (i.e. calendar blocking method).
What does your morning routine look like?
Joey wakes up at 5:30, exercises for 30 minutes, meditates for 5/10 minutes, reads for 30 minutes, and then he does a specific music training.
Where can we find you and all of your wonderful things?
Twitter - @joeycofone
Baron Fig - here
Disclosure: These show notes contain affiliate links. If you purchase something through the link, I will earn a small commission at no extra charge to you. If you choose to use them, thank you for supporting the podcast! All opinions expressed are my own.
Special Guest: Joey Cofone.
23 min
August 27, 2018The Todoist CEO's morning routine and app habits
This week’s episode is brought to you by Amir Salihefendic, the Founder and CEO of Doist, the company behind Todoist and Twist. Amir works remotely from Barcelona.
What does your day-to-day job and work look like?
Amir wakes up around 7 or 8 am, takes care of his son, has a coffee, then get to work around 9 am until 5 or 6 pm, taking 1h for lunch break.
What do you use to tally all of your most important tasks together?
Todoist (iOS/Android/Mac/Windows/Web)
Do you take notes across your day? If so, what tool do you use?
Evernote (iOS/Android/Mac/Windows/Web) (Used in the past)
Now he mostly uses the comments feature inside Todoist.
What hardware do you use every day? (phone, laptop, pc)
iPhone X
Google Pixel 2
MacBook Pro
What are the top 3 tech companies that you admire?
Buffer
Stripe
Japanese scooters and helmets
Do you get moments to pause in your day, if so, what do you do?
Working remotely, Amir can plan the day the way he prefers.
Work/Life balance is very important as well as having set routines.
Where can we find you and all of your wonderful things?
Twitter - @amix3k
Doist - here
Disclosure: These show notes contain affiliate links. If you purchase something through the link, I will earn a small commission at no extra charge to you. If you choose to use them, thank you for supporting the podcast! All opinions expressed are my own.
24 min
August 13, 2018Inventor of the Hashtag Chris Messina chats about his Productivity Toolkit
This week’s episode is brought to you by Chris Messina, a designer and product hunter.
Chris is a visionary who invented the hashtag and worked for the likes of Google and Uber. He's been a proud participant in the open source/open web communities and co-founded Molly and the BarCamp.
What does your day-to-day job and work look like?
Chris wakes up naturally, makes breakfast and sets his daily goals, then he starts his work day checking the email.
Paste (Mac) Clipboard manager
DayOne (iOS/Android/Mac) Journal
Fantastical (iOS/Mac) Calendar
Do you take notes across your day? If so, what tool do you use?
Bear (iOS/Mac)
What hardware do you use every day? (phone, laptop, pc)
13-inch MacBook Pro
iPhone 7 Plus
What are your 3 favorite apps/tools for work? (Eg. marketing, designing)
Things 3 (iOS/Mac)
Telegram (iOS/Android/Mac/Windows)
WhatsApp (iOS/Android/Mac/Windows)
Do you use any team communication applications? (video or text)
Slack (iOS/Android/Mac/Windows)
Asana (iOS/Android)
Sketch
Superhuman
Rocket (Mac)
Prizmo Go (iOS)
Do you get moments to pause in your day, if so, what do you do?
Chris gives himself breaks during the day doing something different like listening to podcasts and meditating.
Headspace (iOS/Android)
Pzizz (iOS/Android)
Where can we find you and all of your wonderful things?
Twitter - @ChrisMessina
Website - here
Product Hunt - here
Disclosure: These show notes contain affiliate links. If you purchase something through the link, I will earn a small commission at no extra charge to you. If you choose to use them, thank you for supporting the podcast! All opinions expressed are my own.
Special Guest: Chris Messina.
24 min
August 01, 2018WSJ's David Pierce chats Evernote & Notion
This week’s episode is brought to you by David Pierce a personal technology columnist of The Wall Street Journal.
What does your day-to-day job and work look like?
David’s job is to read about the world of tech to know what’s happening and then make people understand it.
Zoom (iOS/Android/Mac/Windows) (For video conference)
What do you use to tally all of your most important tasks together?
Fantastical (iOS/Mac) (For calendar management)
Notion (iOS/Android/Mac/Windows) (A place for everything)
Evernote (iOS/Android/Mac/Windows) (Previously used)
What is your planning process for the week ahead?
Everything is stored on his calendar, Notion and his email
The Bullet Journal method
What hardware do you use every day? (phone, laptop, pc)
Huawei MateBook X Pro
Dell monitor
Logitech webcam
iPad Pro
iPhone
Essential Phone
Google Pixel 2
Google PixelBook
What app do you use for handling emails?
Gmail (iOS/Android)
What are your favorite apps/tools for work? (Eg. marketing, designing)
Google Drive (iOS/Android)
Google Docs (iOS/Android)
Google Chrome (iOS/Android)
Slack (iOS/Android/Mac/Windows)
Google Hangouts
Pocket Casts (iOS/Android)
Spotify (iOS/Android/Mac/Windows)
Pinterest (iOS/Android)
Google Keep (iOS/Android)
Do you use any team manager applications? (video or text)
Google Sheets (iOS/Android)
Do you get moments to pause in your day, if so, what do you do?
Do nothing on purpose is very important, scheduling time to rest, read a book.
Using habit tracking apps for non-work stuff (exercise, meditation, etc.)
Streaks (iOS)
Moving all the apps he doesn’t want to use away from the phone home screen.
Where can we find you and all of your wonderful things?
WSJ.com - here
Twitter - @pierce
Disclosure: These show notes contain affiliate links. If you purchase something through the link, I will earn a small commission at no extra charge to you. If you choose to
22 min
June 15, 2018Trello's Content Lead discusses Remote Work + How She Tackes her Day | Leah Ryder
This week’s episode is brought to you by Leah Ryder, a writer and content strategist at Trello.
Leah works as a content manager at Trello, her team hosts the blog and runs other resources like the social media channels, the newsletter, ebooks, the marketing team, and so on.
Make sure to check out our Sponsor for Series 2, Setapp.
Setapp has an exciting array of Mac apps, all under one monthly subscription.
Our sponsor for today’s podcast! Setapp.
Setapp is a revolutionary new service allowing you a hub of more than 100 Mac apps all in one spot for one monthly fee! Download it today for Mac using this link: Get Setapp here
Learn more about Setapp with this helpful YouTube review, created by your host, Francesco D’Alessio.
What to you use to tally all of your most important tasks together?
Trello (iOS/Android/Mac/Windows/Web) (For both personal and work tasks)
Zapier
Butler
Paper planner
What do you use when it comes to organizing your calendar?
iCal (iOS/Mac)
Calendly (Web)
What hardware do you use every day? (phone, laptop, pc)
iPhone
MacBook
What are your 3 favorite apps/tools for work? (Eg. marketing, designing)
Trello (iOS/Android/Mac/Windows/Web) (For both personal and work tasks)
Hubspot (Web/iOS)
[BuzzSumo](buzzsumo.com)
Google Docs (iOS/Android)
Do you use any team communication applications? (video or text)
Trello card comments
Stride (iOS/Android/Mac/Windows/Linux)
Slack (iOS/Android/Mac/Windows)
[Zoom](https://zoom.us/( (iOS/Android/Mac/Windows)
What is your planning process for the week ahead?
At the end of the week Leah writes what she wants to accomplish the following week inside her Trello board.
Do you get moments to pause in your day, if so, what do you do?
She takes a break in the afternoon, maybe going to the beach.
What does your morning routine look like?
She takes her dog for a walk to the beach without her phone and doesn’t get available until 8am.
What book are you reading at the moment?
-My Morning Routine: How Successful People Start Every Day Inspired_ by Benjamin Spall
Where can we find you and all of your wonderful things?
Trello blog - here
Twitter - @LeahRyder
How to Embrace Remote Work ultimate guide - here
Thanks once again to Setapp. The sponsor for Series 2 of Tools They Use.
Setapp is a game-changer when it comes to saving money and getting things
27 min
June 13, 2018TimeDoctor's CMO chats Remote Work + Mastering Time | Liam Martin
This week’s episode is brought to you by Liam Martin, the co-founder and CMO of TimeDoctor.
Liam co-founded TimeDoctor a productivity-tracking resource for remote teams and runs the company of 60+ members working remotely from all around the world.
Make sure to check out our Sponsor for Series 2, Setapp.
Setapp has an exciting array of Mac apps, all under one monthly subscription.
Our sponsor for today’s podcast! Setapp.
Setapp is a revolutionary new service allowing you a hub of more than 100 Mac apps all in one spot for one monthly fee! Download it today for Mac using this link: Get Setapp here
Learn more about Setapp with this helpful YouTube review, created by your host, Francesco D’Alessio.
What sort of work do you do day‐to‐day?
Liam breaks his life in weeks, months and quarters. Monday is when he does meetings with his team members, he focuses his work around that core component of his quarterly rocks.
What is your daily to‐do list tool? And why?
TimeDoctor (iOS/Android/Mac/Windows) (For his daily tasks)
What do you use when it comes to organising your calendar?
Google Calendar (iOS/Android/Web)
How do you go about taking notes?
Evernote (iOS/Android/Mac/Windows/Web)
A paper notebook
Do you use a certain tool for tracking projects? Or do you solely
use a task list?
Jira (iOS/Android)
Basecamp (iOS/Android)
Hubspot (Web/iOS)
Buzzstream (Web)
Asana (iOS/Android)
Trello (iOS/Android/Mac/Windows)
What hardware do you use for work? (phone, laptop, pc)
Google Pixel 2
13-inch MacBook Pro
Bose Earphones
Anker Power Bank USB C
What are your team communication tools?
Slack (iOS/Android/Mac/Windows)
Skype (iOS/Android/Mac/Windows)
Any of other notable apps you do like to mention that you use to
get things done?
Buzzstream (Web)
Do you use any analog/offline processes?
Liam takes Tuesday afternoons off to enjoy his time with friends.
Find Liam:
TimeDoctor - here
Thanks once again to Setapp. The sponsor for Series 2 of Tools They Use.
Setapp is a game-changer when it comes to saving money and getting things done. All the most useful Mac apps, available under one monthly subscription. No one-off fees, no in-app charges, just one set fee for more than a hundred apps.
Disclosure: These show notes contain affiliate links. If you purchase something through the link, I will earn a small commission at no extra charge to you.
40 min

About Less Work

From the publisher's feed

Less Work is a weekly podcast on how teams and individuals are using AI to cut the busywork and spend more time on the human work that drives growth, revenue and success.