A big part of a lot of nonprofit websites is a robust online event signup solution. The challenge I'm trying to solve today is assisting you with selecting the best online event signup software for your website. And while I’m talking directly to our nonprofit listeners, what we’ll cover here applies to anyone running an online event, though our examples are going to be focused on the nonprofit community.
As I was making this checklist for listeners, I thought to myself, who better to ask for input than our own Stacy Brockmeier? Given her job is to help our clients plan their websites, a big part of that for nonprofits is choosing an online management software for their events. Stacy Brockmeier is our frontman when it comes to helping clients plan their websites, which includes helping nonprofits choose an online event management software that’s right for them.
She has a checklist of the criteria for how to select the right solution we’ll go over today. In case you missed our discussion on different event registration solutions and functionality for your website, we covered that in our last blog/podcast post, Online Event Registration Solutions – From Simple to Robust. Go check it out!
What is event management software? For us at MayeCreate, this event management software is the functionality within your website that allows people to sign up for your event.
DISCLAIMER: Not all scenarios require you house your registration capabilities within your site. We've had some organizations who imagine doing this all through their website, and when we sit down and really start to listen to what they want out of it, we determine it makes more sense to just use their client relationship management system, or CRM, rather than recreate the wheel on your website. Other times their signup form is so incredibly robust, it can't be handled through their CRM, in which case they may have to do a little bit of manual back and forth to make it all work.
Online Event Registration Evaluation Checklist
The first thing you want to do before you begin evaluating your event registration software options is list out all the events you’re going to have, and then think through what is needed in terms of registration for each one of those events.
There is a lot of software out there that does some really cool stuff. What you want from it comes down to planning and then evaluating your software options. We love a good rubric, so if you find a platform that checks all your boxes, that’s a win! Usually though, there's going to be something that doesn’t fit what you need perfectly, so then it becomes about prioritizing what you must have versus what you can be flexible with.
Onto the evaluation checklist!
Will you be taking payments?
If so, you’ll need to find a solution that works with your bank account and payment gateway. In terms of functionality for price structure and all that, you can make it as easy or complicated as you’d like.
Some events we've had offer a discounted rate for group signup or let you sp