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Jason from TAPI joins us to discuss how modern maintenance systems are transforming property management and helping property managers fall back in love with maintenance processes. We explore the inefficiencies of traditional maintenance workflows and how technology can eliminate the frustrating guesswork and communication breakdowns that plague property managers.

• Traditional maintenance processes involve multiple communication points that waste valuable time
• Documentation is critical – the number one reason insurance claims get rejected is lack of maintenance notes
• Visibility of maintenance jobs helps both property managers and tenants track progress and resolution
• System automation creates consistency regardless of property manager experience levels
• Detailed maintenance records provide accountability for all parties when mistakes happen
• The Property Maintenance Index provides quarterly data on common maintenance issues and costs by state
• Offshore team members can effectively manage maintenance when given proper responsibility and tools
• Implementing new technology requires full team commitment rather than partial adoption
• The goal is to help property managers feel in control of maintenance rather than overwhelmed by it

Think maintenance, think TAPI. Contact us for a demo to see how our system can transform your maintenance processes and give your property managers valuable time back in their day.

PM COLLECTIVE - GUIDE AND SHAPE AN ENJOYABLE FUTURE

We believe in making industry-leading education and support accessible to everyone. Our community is packed with free resources, expert insights, and innovative training designed to help business owners, property managers, and BDMs thrive.

This podcast is sponsored by PropertyMe.

Australia's #1 Property Management Software. www.propertyme.com.au

This podcast is kindly sponsored by The Associates Co. 

The Associates Co provides fully trained professionals to assist you with scaling your property management department. They are ready to hit the ground running! Once a luxury, VA's are now a staple in every business, whether you are managing 5 properties or 500+

Head over to www.theassociatesco.com

Support the show

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Paul from Plumbing Bros shares expert insights on managing rental property plumbing issues efficiently and proactively. We discuss the value of preventative maintenance through Home Safety Checks and how to build stronger relationships between property managers, tenants, and contractors.

• Leaking taps, toilets, and seasonal hot water system failures are the most common plumbing issues in rentals
• Property managers should consider scheduling a Home Safety Check ($99+GST) when plumbers visit a property more than twice in 12 months
• High-quality work orders should include photos, specific location details, urgency level, access instructions, and budget caps
• Knowing the location of isolation taps in properties (especially apartments) can prevent major damage during emergencies
• Common tenant-related issues include items flushed down toilets, overtightened taps, and unreported maintenance problems
• Having both corporate plumbing providers and smaller operators on your contractor list ensures coverage for all situations
• Water filtration systems are becoming increasingly popular and may become an expected feature for future renters
• Proactive educational sessions with plumbers can help property managers identify issues early and communicate more effectively with owners

Contact Plumbing Bros for a copy of their Home Safety Check template and access to their quote bot for quick pricing estimates.

PM COLLECTIVE - GUIDE AND SHAPE AN ENJOYABLE FUTURE

We believe in making industry-leading education and support accessible to everyone. Our community is packed with free resources, expert insights, and innovative training designed to help business owners, property managers, and BDMs thrive.

This podcast is sponsored by PropertyMe.

Australia's #1 Property Management Software. www.propertyme.com.au

This podcast is kindly sponsored by The Associates Co. 

The Associates Co provides fully trained professionals to assist you with scaling your property management department. They are ready to hit the ground running! Once a luxury, VA's are now a staple in every business, whether you are managing 5 properties or 500+

Head over to www.theassociatesco.com

Support the show

Send us a text

Louis from West Oz Trades shares insider knowledge about air conditioning maintenance, helping property managers troubleshoot common issues and communicate more effectively with tenants and owners. The conversation explores practical strategies for reducing unnecessary callouts, preventing mold problems, and implementing proactive maintenance approaches that save everyone time and money.

• 50% of summer air conditioning callouts are simply for cleaning blocked filters
• Tenants should be educated on their specific system type and proper operation methods
• Property managers should consider labeling properties by air con type in their software
• Air con parts typically must be ordered specifically for each repair due to the variety of models
• Pre-summer maintenance checks prevent system failures during high-demand periods
• Winter shutdowns for evaporative systems reduce mold growth and system damage
• Property managers can quickly check for mold in split systems using their phone torch
• The Air Care Support Hub provides educational resources for troubleshooting common problems
• Portable air conditioners are useful backup solutions for vulnerable tenants during repairs
• Proper ventilation is crucial - evaporative systems need windows cracked open, reverse cycle systems need them closed

Check out the new Air Care Support Hub at West Oz Trades' website for educational videos and troubleshooting guidance that can help your tenants and reduce unnecessary callouts.

PM COLLECTIVE - GUIDE AND SHAPE AN ENJOYABLE FUTURE

We believe in making industry-leading education and support accessible to everyone. Our community is packed with free resources, expert insights, and innovative training designed to help business owners, property managers, and BDMs thrive.

This podcast is sponsored by PropertyMe.

Australia's #1 Property Management Software. www.propertyme.com.au

This podcast is kindly sponsored by The Associates Co. 

The Associates Co provides fully trained professionals to assist you with scaling your property management department. They are ready to hit the ground running! Once a luxury, VA's are now a staple in every business, whether you are managing 5 properties or 500+

Head over to www.theassociatesco.com

Support the show

Send us a text

Property managers can improve client service by identifying and labeling different investor communication preferences in their management systems. Understanding whether your clients are legacy, data-driven, DIY, or emerging investors helps deliver personalized communication even with a large portfolio.

• Legacy investors (Silent Gen/Boomers) prefer phone calls, printed reports, and relationship-building
• Data-driven investors (Gen X) focus on analytics, ROI, and performance metrics 
• DIY investors (Millennials) want real-time access, transparency, and digital communication
• Emerging investors seek education and often want a blend of personal connection and business focus
• Start by labeling just 10 investors at a time in your property management software
• Use these labels to filter communications and send appropriate content to each investor type
• For new clients, identify and label their investor type during the onboarding process

Share your experiences with investor labeling systems by sending a message through the podcast, especially if you use different platforms - I'd love to hear how you've implemented this!

PM COLLECTIVE - GUIDE AND SHAPE AN ENJOYABLE FUTURE

We believe in making industry-leading education and support accessible to everyone. Our community is packed with free resources, expert insights, and innovative training designed to help business owners, property managers, and BDMs thrive.

This podcast is kindly sponsored by The Associates Co. 

The Associates Co provides fully trained professionals to assist you with scaling your property management department. They are ready to hit the ground running! Once a luxury, VA's are now a staple in every business, whether you are managing 5 properties or 500+

Head over to www.theassociatesco.com

Support the show

Send us a text

Giselda Accinelli from M-Motion Prestige Properties in Queensland shares her property management journey, focusing on delivering exceptional service through personal connection and a quality-over-quantity approach to business growth.

• Based in the Sorrento bundle area with a beautiful office that feels like home
• Growing steadily with about 70 properties, prioritizing quality management over rapid expansion
• Recruited a trainee property manager she met as an Uber driver who demonstrated exceptional work ethic
• Passionate about providing personalized property management that justifies higher fees (7-8.5%) versus discount agencies (5%)
• Shares story of a $1,800/week property severely damaged under a discount agency's management
• Emphasizes the importance of regular property inspections and personal contact with tenants to identify issues early
• Cautious about excessive automation and AI, preferring to maintain control over critical processes
• Views property management as building long-term relationships with owners and tenants
• Trains new team members thoroughly by focusing on fundamentals and gradually increasing responsibilities
• Believes in the value of introducing team members to owners to build trust and transparency

PM COLLECTIVE - GUIDE AND SHAPE AN ENJOYABLE FUTURE

We believe in making industry-leading education and support accessible to everyone. Our community is packed with free resources, expert insights, and innovative training designed to help business owners, property managers, and BDMs thrive.

This podcast is sponsored by PropertyMe.

Australia's #1 Property Management Software. www.propertyme.com.au

This podcast is kindly sponsored by The Associates Co. 

The Associates Co provides fully trained professionals to assist you with scaling your property management department. They are ready to hit the ground running! Once a luxury, VA's are now a staple in every business, whether you are managing 5 properties or 500+

Head over to www.theassociatesco.com

Support the show

Send us a text

• Concept of energy management and its effect on productivity
• Importance of aligning tasks with personal energy levels
• Recognition of high, mid, and low energy zones
• Comparison of personal energy to a phone battery
• Strategies for scheduling tasks based on energy levels
• Recommendations for high-energy tasks versus low-energy tasks
• Acknowledgment of daily fluctuations in energy levels
• Importance of taking breaks during low-energy periods
• Encouragement for individuals and teams to reflect on energy patterns
• Invitation for listener feedback and topic suggestions for future discussions

PM COLLECTIVE - GUIDE AND SHAPE AN ENJOYABLE FUTURE

We believe in making industry-leading education and support accessible to everyone. Our community is packed with free resources, expert insights, and innovative training designed to help business owners, property managers, and BDMs thrive.

This podcast is kindly sponsored by The Associates Co. 

The Associates Co provides fully trained professionals to assist you with scaling your property management department. They are ready to hit the ground running! Once a luxury, VA's are now a staple in every business, whether you are managing 5 properties or 500+

Head over to www.theassociatesco.com

Support the show

Send us a text

We explore the importance of wellness and self-care in the real estate industry with special guest Storm Dawson, former real estate professional turned wellness advocate and founder of Nova X Solutions. Our conversation reveals practical, micro-wellness habits that fit into busy schedules while combating burnout before it happens.

• Storm's transition from a 13-year real estate career to creating a wellness-focused business after experiencing burnout
• How multitasking creates impatience and diminishes our ability to reset between client interactions
• Taking 10-15 minutes for mindful eating instead of working through lunch
• Using drive time as a wellness opportunity by listening to calming music instead of making calls
• The power of "packing your wellness" with healthy snacks, herbal teas, and essential oils
• Creating team check-in systems using number scales to gauge stress levels without requiring personal disclosures
• Establishing clear task boundaries and endpoints to your workday
• Treating wellness appointments as non-negotiable commitments like court dates
• Simple at-home practices like acupressure mats and intentional tea breaks

Book a wellness session, join a group event, or learn more about creating sustainable self-care habits at Nova X Solutions.

PM COLLECTIVE - GUIDE AND SHAPE AN ENJOYABLE FUTURE

We believe in making industry-leading education and support accessible to everyone. Our community is packed with free resources, expert insights, and innovative training designed to help business owners, property managers, and BDMs thrive.

This podcast is sponsored by PropertyMe.

Australia's #1 Property Management Software. www.propertyme.com.au

This podcast is kindly sponsored by The Associates Co. 

The Associates Co provides fully trained professionals to assist you with scaling your property management department. They are ready to hit the ground running! Once a luxury, VA's are now a staple in every business, whether you are managing 5 properties or 500+

Head over to www.theassociatesco.com

Support the show

Send us a text

Tomás Fonseca from Icons of Real Estate shares how podcasting can transform your property management business by creating valuable content and building strategic relationships. We explore the frameworks that have helped over 70 real estate podcasts convert conversations into business opportunities.

• Building a podcast with two avenues of growth - content creation and relationship building
• Why vision and commitment are essential for podcast success
• The optimal podcasting frequency (weekly) and episode length (20-25 minutes)
• Why Tuesday-Thursday are the best days to release podcast episodes
• How to invite potential referral partners as guests to open business opportunities
• Recording a "bank" of episodes (3 months worth) before launching for consistency
• Repurposing podcast content for social media, blogs, newsletters and more
• Technical considerations including recording platforms and social media integration
• Using a podcast as a relationship funnel that converts to referrals and sales

If you're interested in learning more about podcast frameworks for your business, visit iconsofrealestate.com/podcast-framework or email Tomas at [email protected].

PM COLLECTIVE - GUIDE AND SHAPE AN ENJOYABLE FUTURE

We believe in making industry-leading education and support accessible to everyone. Our community is packed with free resources, expert insights, and innovative training designed to help business owners, property managers, and BDMs thrive.

This podcast is sponsored by PropertyMe.

Australia's #1 Property Management Software. www.propertyme.com.au

This podcast is kindly sponsored by The Associates Co. 

The Associates Co provides fully trained professionals to assist you with scaling your property management department. They are ready to hit the ground running! Once a luxury, VA's are now a staple in every business, whether you are managing 5 properties or 500+

Head over to www.theassociatesco.com

Support the show

Send us a text

Nadia Rawson shares her journey from Dubai to Australia and how she balances dual roles as both a property manager and BDM while maintaining family priorities and professional growth. Her experience highlights the importance of finding the right workplace culture that offers support, mentorship, and flexibility for property professionals.

• Moved to Australia in 2016 from Dubai, noting significant differences in property management approaches between countries
• Initially joined a family-focused boutique agency that allowed her to bring her baby to work from three months old
• Left real estate temporarily but returned after experiencing poor property management as an owner herself
• Currently balances property management with a newly added BDM role since January 2024
• Values workplace relationships where colleagues support rather than compete with each other
• Emphasizes the importance of dedicated time for proactive BDM work rather than just reacting to inquiries
• Struggles with time management and learning to read potential clients' needs as primary challenges
• Finds networking and putting herself "out there" the most difficult aspects of the BDM role

If you're juggling property management and business development responsibilities, try dedicating the first hour of your day to proactive BDM work before property management tasks take over.

PM COLLECTIVE - GUIDE AND SHAPE AN ENJOYABLE FUTURE

We believe in making industry-leading education and support accessible to everyone. Our community is packed with free resources, expert insights, and innovative training designed to help business owners, property managers, and BDMs thrive.

This podcast is kindly sponsored by The Associates Co. 

The Associates Co provides fully trained professionals to assist you with scaling your property management department. They are ready to hit the ground running! Once a luxury, VA's are now a staple in every business, whether you are managing 5 properties or 500+

Head over to www.theassociatesco.com

Support the show

Send us a text

Alicia McCulloch shares her experience transitioning from property manager to licensee and soon-to-be co-owner of Mandurah City Real Estate, offering insights on business partnerships, growth strategies, and balancing work with family commitments.

• Finding the right business partner with similar life circumstances but complementary skills
• Choosing partnership over solo ownership to share responsibilities and create work-life balance
• Building and leveraging a personal brand when transitioning between roles
• Evolving the property management role to focus on relationships rather than transactions
• Setting aggressive growth goals while maintaining quality service
• Using offshore assistance strategically to handle routine tasks
• Balancing business ownership with family responsibilities
• Considering how business branding impacts expansion potential
• The value of continuous learning and professional development
• Embracing opportunities with a "say yes and figure it out later" mindset

Remember to connect with us at Coffee and Conversations to build your professional network and potentially find your future business partners!

PM COLLECTIVE - GUIDE AND SHAPE AN ENJOYABLE FUTURE

We believe in making industry-leading education and support accessible to everyone. Our community is packed with free resources, expert insights, and innovative training designed to help business owners, property managers, and BDMs thrive.

This podcast is sponsored by MyConnect.

Todays Sponsor is MyConnect: They reward you generously for every successful connection we receive from your office. We also regularly run campaigns and exclusive events to reward our partners for their ongoing support.

Working seamlessly with popular trust softwares, the process is easy for property managers who can reap the benefit.

www.myconnect.com.au

This podcast is sponsored by Property Insurance Plus.

The PIP Advantage for Landlord Insurance

Up to $70,000 contents cover included in our landlords policies

14 months cover for just 12 months premium  in your first year

Further discounts when you have three or more properties insured through PIP

24/7 Australia-wide claims service

Online Real Estate Agent Portal for easy access and management

Visit their Support the show