Systemize Your Success

🎙 Dr. Steve Day discusses the importance of prioritising tasks and managing time effectively within a team. 

By following structured processes and rules, teams can avoid distractions, focus on high-priority work, and involve the right people in discussions at the appropriate times. 

Steve's insights provide practical strategies for enhancing productivity and achieving business success.

KEY TAKEAWAYS

💡 Prioritizing work and setting clear policies and procedures are crucial for efficiency and productivity.

💡 Having designated times for specific tasks, such as clearing inboxes and scheduling work, helps you stay focused on high-priority tasks.

💡 Implementing time blocking for different tasks, like meetings, admin work, and deep work, can improve efficiency.

💡 Involving the right people at the right time for discussions and decision-making helps avoid wasting time and resources.

💡 Setting exceptions to rules, like having a Dream 100 list for special cases, allows for flexibility while maintaining a standard way of doing things.

BEST MOMENTS

01:41 - 💬 “Keeping yourself and your team working on the right tasks, the highest priority tasks at any given time, is really important for getting stuff done, being efficient, increasing productivity, all those great things that we want in business.”

08:14 - 💬 “Time blocking is an incredibly powerful thing. Blocking for meetings is pretty obvious. You're going to block that time because you're in a meeting.”

12:07 - 💬 “Having a policy for clearing inboxes, having a policy for urgency of tasks, having designated times throughout the week in order to discuss the right things with the right people, and also being strict on this, and using things like time blocking as well to improve people's efficiency overall.”

TIMESTAMPED OVERVIEW

00:00 Prioritize tasks, maintain focus, and avoid distractions.

04:37 Weekly meetings prioritise work and discuss procedures.

08:15 Schedule time for tasks and prioritise projects.

11:39 Implementing policies and time management for productivity.

VALUABLE RESOURCES

Website: https://www.systemizeyoursuccess.com

Facebook Group: https://facebook.com/groups/systemsandoutsourcing/

LinkedIn: https://linkedin.com/company/systemsandoutsourcing/

Instagram: https://instagram.com/systems_and_outsourcing/

YouTube: https://youtube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Dr. Steve Day discusses the challenges small business owners face when hiring new employees who do not meet expectations. 

Drawing from personal experiences and a recent coaching call with a client, Steve delves into the importance of recognising early signs of underperformance and taking decisive action. He emphasises the need to assess whether a new hire is the right fit culturally, skill-wise, and attitude-wise and provides insights on handling the situation effectively. 

Steve highlights the significance of making tough decisions early on to ensure the overall productivity and morale of the team. Through practical advice and real-life examples, this episode offers valuable guidance on managing employee performance issues in a small business setting.

KEY TAKEAWAYS

💡 Hiring the right fit is crucial for the success of a business.

💡 Address performance issues early on and provide clear feedback and expectations.

💡 Making decisions based on evidence and taking action promptly is important.

💡 Building a team with complementary strengths leads to overall success.

💡 Letting go of underperforming employees benefits the company and the individual in the long run.

BEST MOMENTS

01:32 - 💬 “When we take on somebody new, there's this period, we call it the probationary period, but it's this honeymoon period if you like when you are really feeling each other out, like they're looking to you to say, like, is this somewhere I want to work?”

17:05 - 💬 “If you fire fast, then you've got an opportunity to find somebody else who does shine in that role, who you do gel with.”

18:47 - 💬 “If somebody is hungry for work, if somebody has abilities, if somebody is a good fit culturally and on a value space, it will show from day one.”

19:21 - 💬 “If you don't have something to balance any negatives, that's a real positive to balance negatives, then it's all leaning one way and inevitably, I think that's destined to failure.”

TIMESTAMPED OVERVIEW

00:00 Evaluating potential hires for compatibility and performance.

03:30 Struggling employee performance, unsure about next steps.

07:08 Reflect on onboarding, admitting failure, and impact.

10:55 Employee value and connection are crucial for employers.

17:21 Build a team with complementary superpowers for success.

18:31 Look for balance when evaluating people.

VALUABLE RESOURCES

Website: https://www.systemizeyoursuccess.com

Facebook Group: https://facebook.com/groups/systemsandoutsourcing/

LinkedIn: https://linkedin.com/company/systemsandoutsourcing/

Instagram: https://instagram.com/systems_and_outsourcing/

YouTube: https://youtube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Dr. Steve Day discusses the journey of integrating AI copywriting tools into his content creation process. 

He shares the successes and challenges faced along the way, emphasising the importance of perseverance and continuous improvement when implementing new technologies. Through trial and error, he demonstrates how refining prompts and training the AI can lead to efficient and authentic content generation. 

The episode serves as a valuable insight into leveraging technology to enhance productivity and deliver quality messaging in a scalable manner.

KEY TAKEAWAYS

💡 Utilize AI tools for copywriting: Steve highlights the benefits of using AI tools for copywriting, showcasing how it can streamline the content creation process and save time.

💡 Expect a learning curve: Whether implementing AI or new systems, it's crucial to understand that success may not come immediately. Persistence and iterative improvements are key to mastering new tools.

💡 Invest in upskilling: To maximise the benefits of AI tools, it's essential to invest time in learning how they work and upskilling yourself or your team to utilise them effectively.

💡 Systemize processes: Steve emphasises the importance of systemising processes, such as content creation, to ensure efficiency and scalability in business operations.

💡 Don't quit too soon: When faced with hurdles or challenges, it's important not to give up too soon. Instead, continue to iterate, improve, and adapt until the desired results are achieved.

BEST MOMENTS

02:35 - 💬 “Being able to multiply what I do requires we have a method in place that is scalable.”

08:44 - 💬 “Whether you choose to go down the human route or the AI route, don't expect it to go well immediately.”

10:10 - 💬 “This is just a system for creating content that happens to utilise AI and my virtual assistant to do all the work for me, and I just approve and let go.”

13:36 - 💬 “If you are dabbling in the world of AI or automation or streamlines, whatever it is you're doing is just don't quit too soon.”

TIMESTAMPED OVERVIEW

00:00 AI helps produce content efficiently for scalability.

03:25 Efficiently automate content creation using AI technology.

09:40 AI and virtual assistants streamline content creation.

12:49 Persists in AI and automation, and results take time.

14:39 Encouraging message to share and review podcast.

VALUABLE RESOURCES

Website: https://www.systemizeyoursuccess.com

Facebook Group: https://facebook.com/groups/systemsandoutsourcing/

LinkedIn: https://linkedin.com/company/systemsandoutsourcing/

Instagram: https://instagram.com/systems_and_outsourcing/

YouTube: https://youtube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Today's episode features Simon Severino, a sales expert and author of the Strategy Sprints book. In this episode, Simon shares his insights on breaking down the complexities of sales and marketing to create a repeatable process that can lead to genuine impact and growth in business. 

He emphasises the importance of implementing systems to allow others to handle much of the work, making sales more authentic and less technical. Simon discusses the key steps for solopreneurs and small business owners to start generating consistent sales, build a team, and hire their first salesperson. 

He also highlights the significance of community in business growth and shares practical tips for creating a successful community. 

Throughout the episode, Simon's approach to sales and success is centred around having fun and designing each day around enjoyable activities. Listeners can learn more about Simon and access free tools and systems on his website, making it easier to implement his strategies for success.

KEY TAKEAWAYS

💡 Sales Process Simplification: Simon Severino emphasises the importance of simplifying the sales process by breaking it down into achievable steps anyone can implement.

💡 Community Building: Building a community around your business is crucial for growth and success. It helps reduce buyer risk and increase buyer safety, ultimately leading to more sales.

💡 Immediate Action: Simon advises hiring a salesperson immediately, even if the revenue is not at a certain level. This ensures that the sales process is in place and can be scaled as the business grows.

💡 Real-Time Feedback: Utilizing tools like AI for real-time feedback during sales calls can significantly improve performance and help in identifying areas for improvement.

💡 Focus on Fun: Success, according to Simon, is defined by having fun. Designing your day around activities that bring joy and fulfilment is key to achieving success.

BEST MOMENTS

03:38 - 💬 “Nobody loves sales. Nobody loves to be sold. Nobody loves to sell.” - Simon Severino

19:38 - 💬 “It’s more likely software without a community goes belly up. They go belly up all the time, but if they have a community, something is working there.” - Simon Severino

25:22 - 💬 “Resonance sells. So when they see, oh my God, he has three kids, I have also three kids, that's resonance.” - Simon Severino

44:43 - 💬 “Having fun, this is my definition of success.” - Simon Severino

TIMESTAMPED OVERVIEW

00:00 Sales expert Simon Severino shares valuable insights.

04:48 Advising global companies on strategy for 21 years.

06:20 Transition from starting up to establishing sales process.

10:34 Sales delegation challenges and strategy for business owners.

18:34 Community-driven marketing provides reassurance and support.

23:15 Building trust through content and social media.

24:28 Create community by serving and showing up consistently.

27:49 Overcoming fears by being authentic and vulnerable.

33:24 Accountability is essential for success in the community.

35:37 Small group coaching generates high conversion referrals.

39:03 Structure for pipeline review meeting: lists, method, training.

41:22 Ecamm Live, essential apps: Opus 3, AI.

46:27 Effective sales method offers achievable, guaranteed results.

47:28 Free tools are available for download at strategysprints.com.

VALUABLE RESOURCES

Website: https://www.systemizeyoursuccess.com

Facebook Group: https://facebook.com/groups/systemsandoutsourcing/

LinkedIn: https://linkedin.com/company/systemsandoutsourcing/

Instagram: https://instagram.com/systems_and_outsourcing/

YouTube: https://youtube.com/@drsteveday42

GUEST RESOURCES

Website: https://www.strategysprints.com/

Download Simon's Tools and Systems for free: https://www.strategysprints.com/tools

Facebook: https://www.facebook.com/strategysprints/

Twitter: https://twitter.com/strategysprints

Instagram: https://www.instagram.com/strategysprints/

LinkedIn: https://www.linkedin.com/in/simonseverino/

YouTube: https://www.youtube.com/@simonseverino

ABOUT THE GUEST

Simon Severino is a LinkedIn Top Voice on sales leadership and sales prospecting.

As a shrink-turned-CEO, he had to learn the importance of working ON the business more than IN it. 

He helps business owners supercharge sales and reclaim 14 hours weekly through his Strategy Sprints™ Method. He is the author of "Strategy Sprints" and the inventor of the Strategy Sprints™ method. He is also a YouTuber, TEDx speaker, Forbes contributor, and triathlete who has appeared on over 1,300 podcasts.

When he is not supercharging sales, you'll find him swimming, biking, running and tricking his three kids into outdoor activities so they can't escape his annoying shrinky questions.

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Time tracking and its importance in business operations are discussed in this episode. Dr. Steve Day shares update on their time tracking policies, including the use of new apps and tools such as ManicTime, particularly focusing on the implementation of screenshot tracking. 

Steve explains the reasons behind this shift, citing both negative instances of time manipulation and the positive impact on productivity and efficiency. 

The episode also delves into the importance of transparent communication with employees about the purpose and benefits of time tracking to maintain trust and productivity within the team.

KEY TAKEAWAYS

💡 Time tracking can be a valuable tool for businesses to optimise efficiency, productivity, and workload delegation.

💡 Implementing time-tracking software with screenshot capabilities can provide valuable evidence in case of disciplinary issues or security concerns.

💡 It is important to communicate openly with employees about the reasons for implementing time tracking and how it benefits both the company and the individual.

💡 Using time-tracking software can help identify areas for improvement, optimise processes, and increase overall productivity.

💡 Transparency and clear communication about the purpose of time tracking can help build trust and improve relationships within the team.

BEST MOMENTS

00:18 - 💬 “There has been a slight shift in my thinking around tracking time.”

06:13 - 💬 “This was a game changer for me, I could now go back to an entire day, an entire week’s worth of work and pretty accurately to the minute track exactly what I’d been doing.”

17:18 - 💬 “If somebody is honest, if somebody would track their time honestly anyway, if they have no intention of dragging things out, they're going to work hard, they're going to be productive, they're going to get work done in the time that they're being paid to work.”

TIMESTAMPED OVERVIEW

00:00 Podcast discusses updated time tracking policies.

03:09 Negative incident of a staff member manipulating timekeeping.

08:34 Tracks time and activities across all devices.

09:35 Track time and optimise tasks for efficiency.

13:12 Reviewing tasks, building trust, and eliminating distrust.

17:47 Measure productivity and improve it with tracking.

20:14 Employee exodus following company software deployment.

VALUABLE RESOURCES

Website: https://www.systemizeyoursuccess.com

Facebook Group: https://facebook.com/groups/systemsandoutsourcing/

LinkedIn: https://linkedin.com/company/systemsandoutsourcing/

Instagram: https://instagram.com/systems_and_outsourcing/

YouTube: https://youtube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Dr. Steve Day explores the misconception that systems stifle creativity. He discusses how, when implemented correctly, systems can enhance productivity and creativity within a business. 

Steve provides examples of how systems can streamline task processes and emphasises the importance of balancing structure with the creative freedom to maximise team members' potential and effectively achieve business goals. 

Through real-life examples and personal experiences, Steve highlights the significance of implementing systems to support and empower individuals in their roles, ultimately leading to a more productive and successful business environment.

KEY TAKEAWAYS

💡 Systems can enhance creativity and productivity when done right.

💡 Systems can provide structure and guidelines for creatives to work within, ensuring consistency and brand alignment.

💡 Systems can support experts in their field by handling administrative tasks, allowing them to focus on their expertise.

💡 Automation and systems can streamline processes and improve efficiency in tasks like sales follow-ups and course production.

💡 Standardizing processes through systems can lead to a better client experience and higher-quality products and services.

BEST MOMENTS

12:37 - 💬 “So put some systems, put some admin support in, and now you've got a team that is actually much more productive.”

12:52 - 💬 “The team working together is actually much more productive than each individual working on their own in a silo.”

19:50 - 💬 “The more systemised it is, the more chance you've got of reaching your goal, which is obviously to summit the mountain.”

22:44 - 💬 “Systems are not only able to increase and enhance creativity, but they are essential for getting the best, the most value out of your creatives and people who, in your business, are experts in their own field.”

TIMESTAMPED OVERVIEW

00:00 Explaining the importance of brand guidelines for creativity.

03:41 Graphic designers must know the software and collaborate.

10:11 Automate sales tasks to relieve salesperson's admin.

12:22 Teamwork leads to greater productivity and success.

15:00 System supports role, enhances creativity, and standardisation.

21:40 Experts need guidelines for standardised, consistent results.

22:50 Encouragement to share, review, and have fun.

VALUABLE RESOURCES

Website: https://www.systemizeyoursuccess.com

Facebook Group: https://facebook.com/groups/systemsandoutsourcing/

LinkedIn: https://linkedin.com/company/systemsandoutsourcing/

Instagram: https://instagram.com/systems_and_outsourcing/

YouTube: https://youtube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 In this episode of the “Systemize Your Success” Podcast, Dr. Steve Day delves into artificial intelligence and its impact on administrative staff. 

He discusses the importance of leveraging AI tools like ChatGPT to increase productivity and stay competitive in the marketplace.

Steve shares his insights on how AI can revolutionise content creation, social media management, and brainstorming processes within a business. He emphasises the need for staff to embrace AI technology to enhance their skill sets and remain valuable in the workplace. 

KEY TAKEAWAYS

💡 AI Technology is Essential: Encouraging staff to utilise AI technology is crucial for increasing productivity and staying competitive in the marketplace.

💡 Skill Development: Providing training and opportunities for staff to become proficient in AI technologies can make them more valuable in the workplace.

💡 Efficiency and Productivity: AI tools like ChatGPT can significantly increase work output and save time in content creation and social media management tasks.

💡 Maintaining Loyalty: Investing in staff training and skill development can help retain loyal employees who contribute to a positive team dynamic.

💡 Long-Term Business Success: Embracing AI technology and upskilling staff can lead to short-term benefits for the business and ensure long-term competitiveness in the market.

BEST MOMENTS

02:29 - 💬 “If our staff aren't utilising the best in technology right now, then A, we're missing out massively on increased productivity that it can actually give them.”

10:00 - 💬 “If we don't do this, if we don't force our staff almost, or encourage or empower them to utilise the vessels, they will get unskilled in a new era.”

10:34 - 💬 “I want to spend time now encouraging my staff and giving them opportunities, training, and time to skill themselves up and become even more productive.”

11:40 - 💬 “I am encouraging my staff every day to start using AI more, to start understanding prompt engineering, and to start actually using it.”

TIMESTAMPED OVERVIEW

00:00 Embrace AI for increased productivity and security.

04:26 Staff use AI for social media replies.

08:30 Encourage staff to use AI for benefits.

11:10 Encourage staff to use AI for content.

VALUABLE RESOURCES

Website: https://www.systemizeyoursuccess.com

Facebook Group: https://facebook.com/groups/systemsandoutsourcing/

LinkedIn: https://linkedin.com/company/systemsandoutsourcing/

Instagram: https://instagram.com/systems_and_outsourcing/

YouTube: https://youtube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 This episode delves into the power of the mind and how our beliefs and conditioning influence our behaviours and, ultimately, our success in business and life. 

Drawing from his background in neurology and psychiatry, Steve discusses the importance of changing our beliefs to achieve our goals. He emphasises the role of creating systems in business to free up time and increase efficiency. 

Through personal experiences and insights from coaching programs, Steve explores the impact of mindset on business success and offers practical advice on overcoming pre-programmed fears and doubts to achieve desired outcomes.

KEY TAKEAWAYS

💡 The mind is a powerful tool, and our beliefs play a significant role in our success.

💡 Building a systemised business requires changing fundamental behaviours and emotions.

💡 Success in business is influenced by internal wiring and past experiences.

💡 Belief in the outcome and trust in the process are crucial for success.

💡 Role models and success stories can inspire belief and confidence in achieving goals.

BEST MOMENTS

00:00 - 💬 “The mind is such a powerful tool, and yet many of us live in the belief that we are in control of our thoughts and our emotions and that most of the decisions we make are conscious ones, and that is why we are or are not successful.”

03:37 - 💬 “We all get used to feeling certain ways, and we get used to having those emotions sort of living and swimming around in us on a daily basis.” 

16:08 - 💬 “Our behaviours, our reactions, our actions are largely influenced by our internal wiring.”

34:47 - 💬 “The more things we can put into place to create a vision of certainty, of belief, then it is much more likely that it will positively affect the way we react and act and our emotions in response to stimuli throughout the process of going through it.” 

TIMESTAMPED OVERVIEW

00:00 Exploring mindset in business and life growth.

04:10 Defaulting to familiar state, even detrimental, busy.

07:53 Doubts and fears impact future success negatively.

12:24 Unconscious brain rewiring impacts conscious thoughts and actions.

14:46 Past experiences influence our behaviours.

17:36 Brain growth, business success, overcome preconceptions.

23:27 Lack of money can delay creating efficient systems.

26:06 Understanding, beliefs, and success in business conflicts.

30:31 Coaching success linked to referrals and trust.

33:42 Fear affects actions, beliefs, and emotions. Seek certainty for a positive impact on responses.

36:16 Encourages engagement and offers deeper insights and resources. 

VALUABLE RESOURCES

Website: https://www.systemizeyoursuccess.com

Facebook Group: https://facebook.com/groups/systemsandoutsourcing/

LinkedIn: https://linkedin.com/company/systemsandoutsourcing/

Instagram: https://instagram.com/systems_and_outsourcing/

YouTube: https://youtube.com/@drsteveday42

Books mentioned in the Episode:

1. Breaking the Habit of Being Yourself by Dr Joe Dispenza
2. Outliers: The Story of Success by Malcolm Gladwell
3. Destructive Emotions by Dalai Lama and Daniel Goleman

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 In this podcast episode, Dr. Steve Day discusses the detrimental effects of interruptions on productivity and introduces the concept of asynchronous communication as a solution. 

Drawing from personal experiences and scientific studies, he emphasises the importance of implementing effective communication policies within businesses to minimise interruptions and enhance productivity. 

Steve shares practical strategies, such as using task-based communication, video communication, and designated channels for questions, to streamline communication processes and empower team members to focus on their most important work.

KEY TAKEAWAYS

💡 Interruptions kill productivity, and it takes around 20 minutes for the mind to refocus after being interrupted.

💡 Asynchronous communication is more efficient than conversations, leading to increased productivity.

💡 Implementing effective communication policies, such as task-based communications and using video or audio for explanations, can significantly improve workflow.

💡 Having a structured way of communicating, such as a dedicated Slack channel for questions and scheduled times for answering them, can reduce interruptions and increase focus on essential tasks.

💡 Encouraging team members to provide suggestions before questions can empower them to become better problem-solvers and decision-makers.

BEST MOMENTS

00:00 - 💬 “Interruptions kill productivity. There are loads of scientific studies on this stuff to show that it takes around 20 minutes for the mind to refocus after being interrupted.”

00:56 - 💬 “Asynchronous communications are more efficient than conversations.”

02:55 - 💬 “We've got to protect our time. And similarly, we need to actually protect our staff's time.”

07:34 - 💬 “Understanding how to efficiently communicate complex or simple problems is important, and video or audio is a great way to do that.”

19:34 - 💬 “By combining all of these things together, it allows us to hugely reduce the number of interruptions, not just for you but also for your team and between team members.”

TIMESTAMPED OVERVIEW

00:00 Interruptions harm productivity, and asynchronous communication is better.

04:01 The Operations manager implements simple policies for productivity.

07:25 Effective asynchronous communication is key for an organisation.

12:40 Empowerment through decision-making and accountability in coaching.

13:47 Scheduled channel for focused task-based communication.

18:34 Optimize the communication process to reduce interruptions.

20:19 Please leave a review and share. Thanks!

VALUABLE RESOURCES

Website: https://www.systemizeyoursuccess.com

Facebook Group: https://facebook.com/groups/systemsandoutsourcing/

LinkedIn: https://linkedin.com/company/systemsandoutsourcing/

Instagram: https://instagram.com/systems_and_outsourcing/

YouTube: https://youtube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 This episode discusses the importance of systemising a business and the key roles needed to make it successful. Dr. Steve Day emphasises the role of the business owner in driving the systemisation process and building the right team around them. 

He highlights the need for a systems implementer to capture and manage tasks, procedures, and projects and a systems assistant to support the documentation and refining of the systems. 

The episode also touches on the significance of allocating resources, such as time and personnel, to ensure the systemisation journey does not stall.

KEY TAKEAWAYS

💡 The key to successfully systemising a business is to allocate resources, particularly time, to allow someone to focus on implementing systems with 100% attention.

💡 The dream team for systemising a business includes the owner, ops manager, systems implementer, practitioners, and assistants.

💡 Hiring a new systems implementer and admin person or promoting someone with no other responsibilities to the systems implementer role can help ensure the systemisation process is successful.

💡 Failing to allocate enough resources, especially time, to systemisation efforts is a common reason why businesses fail in this process.

💡 Sharing valuable podcast episodes with friends and colleagues can also help them benefit from the information.

BEST MOMENTS

00:31 - 💬 “The reality of getting there is sometimes a challenge.”

04:22 - 💬 “As a business owner, your role in getting your business systemised is to convince yourself, with 100% certainty, that the work your company needs to go through will give you the highest value return on anything else you can do.”

08:03 - 💬 “The majority will actually hire somebody new as a systems implementer because that person comes in without any other baggage.”

09:35 - 💬 “Your systems implementer's job is to sit with you and actually quiz you to get those systems down.”

11:36 - 💬 “The majority of business tasks can be now be classed as admin as it’s just somebody following a bunch of instructions.”

TIMESTAMPED OVERVIEW

00:00 Systemized business is an attractive but challenging process.

03:13 Business owners: focus, understand role, systemise.

07:07 Commit time, energy, and hire for systemisation success.

10:51 Systemizing business tasks make roles more affordable.

15:37 Allocate resources or hire for system implementation.

16:41 Leave a review, share, rate, and spread the word, thanks. Goodbye.

VALUABLE RESOURCES

Free access to our flagship RECRUIT RIGHT FRAMEWORK

Website: https://www.systemizeyoursuccess.com

Facebook Group: https://facebook.com/groups/systemsandoutsourcing/

LinkedIn: https://linkedin.com/company/systemsandoutsourcing/

Instagram: https://instagram.com/systems_and_outsourcing/

YouTube: https://youtube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.