Systemize Your Success

🎙 In this episode, Dr Steve Day introduces an innovative app called CastMagic that utilises AI technology to streamline content creation and repurposing. He shares his personal experience using AI to enhance various aspects of his business, including marketing, content writing, communication with clients, and recruitment processes. 

Steve highlights the ease of use and powerful features of CastMagic, which eliminates the need for extensive AI knowledge and expertise and also provides a detailed walkthrough of the app's functionalities, such as generating copy for podcasts, videos, meetings, sales calls, and more.

KEY TAKEAWAYS

💡 CastMagic is an AI-powered app that helps businesses produce high-quality copy for various aspects of their operations, such as marketing, content creation, and communication with clients.

💡 The app offers a wide range of features and prompts for different types of content, including podcasts, meetings, coaching calls, and sales calls.

💡 CastMagic generates output without the need for expertise or extensive training, making it accessible and user-friendly.

💡 The app provides valuable tools for content creation, such as keyword suggestions, timestamp overviews, actual scripts, and social media post templates.

💡 Integrations with platforms like YouTube, Zapier, and RSS feeds make it easy to publish and distribute content across multiple channels with minimal effort.

BEST MOMENTS

00:03 - 💬 “AI is the hot topic at the moment, and we are using it massively on a business to help my team produce better quality copy for pretty much every aspect of our business.”

01:32 - 💬 “It's an incredibly powerful tool with loads of great features and more features coming out all the time.”

08:11 - 💬 “It allows us to get huge amounts of ideas and also fast track a lot of the process of going through, like what the keywords should be using here.”

22:35 - 💬 “The amount of work we now get done in the same amount of time as we had before is massive.”

23:20 - 💬 If you're looking for an app to help you effortlessly repurpose your content into multiple different streams, multiple different channels, loads of ideas and keywords and title ideas and all that stuff that obviously can take quite a lot of time and skill to produce, then I think it's an absolutely awesome app.”

TIMESTAMPED OVERVIEW

00:00 CastMagic app streamlines content creation and analysis.

06:06 Create custom prompts for automatic podcast transcription.

07:03 Customized email prompts for consistent storytelling voice.

11:57 Easy copy-paste content with prompts and emojis.

15:04 Useful coaching session worksheet, key questions, analogies.

18:18 Innovative tool for transcribing and organising information.

20:20 RSS feed content easily imported, expand options.

23:35 Expressing gratitude for something appreciated.

VALUABLE RESOURCES

Click here to get CastMagic now, and use the promo code MAGIC20 to get 20% off your first three months. 

Website: www.SystemizeYourSuccess.com

Facebook Group: Facebook.com/groups/systemsandoutsourcing/

LinkedIn: LinkedIn.com/company/systemsandoutsourcing/

Instagram: Instagram.com/systems_and_outsourcing/

YouTube: YouTube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Dr Steve Day introduces the concept of turning process maps into actionable projects that can be delegated and managed effectively. He explains how process mapping can be used to create a reliable and consistent workflow in a business, allowing tasks to be handed over without the need for micromanagement. 

Steve emphasises the importance of using standardised techniques, such as BPMN, to ensure clarity and understanding across the team. He also shares the Perfect Process Pipelines methodology, which breaks down processes into stages and incorporates chase-up loops and endpoints to streamline and manage complex workflows.

KEY TAKEAWAYS

💡 Process mapping is a powerful tool that allows businesses to document and visualise their workflows in a standardised way.

💡 The Perfect Process Pipelines technique helps turn process maps into actionable projects that can be delegated and managed effectively.

💡 By breaking up processes into stages and using task management apps, businesses can easily track progress, identify bottlenecks, and allocate resources accordingly.

💡 Chase-up loops are a useful tool for managing complex follow-up processes, allowing businesses to automate and streamline communication with clients or internal team members.

💡 The endpoint feature in process mapping helps businesses track and measure the success of their processes, allowing for continuous improvement and optimisation.

BEST MOMENTS

00:07 - 💬 “And that is how we turn process maps into delegatable, manageable projects that mean that anybody or any team of people can do work consistently without your involvement.”

00:50 - 💬 “It allows you to get things that are currently in your head, the decisions, the timings, everything about the way your business works and get it down a way that other people can use.”

02:47 - 💬 “Ignoring this and trying just to wing it and not have a structured way of mapping out the more complex parts of your business, there's too much to interpret, at least too much for people to do it their way, rather than doing it the right way or the best way that you know right now.”

08:20 - 💬 “Process maps allow you to map all of this type of stuff out to be able to get all of these decisions that you're currently having in your head down in a way that other people can do them for you."

10:12 - 💬 “Process maps give you that flexibility but also the consistency as well.”

TIMESTAMPED OVERVIEW

00:00 Be aware, document, improve, and be consistent.

03:06 Process maps are critical for understanding business processes.

08:03 Outsource management for better business growth.

09:17 New methodology streamlines process mapping for organisations.

14:11 Standardized process mapping streamlines business operations and training.

15:32 Standardized BPMN process mapping for delegation.

21:13 Different stages may have multiple destinations.

24:39 Define process stages, create task manuals, and establish an overview.

26:17 Simplified chasing up process with effective loop.

30:08 Recording process endpoints and tracking outcomes is crucial.

31:56 Delegate works effectively using process pipelines. Access resources at www.systemizeyoursuccess.com

VALUABLE RESOURCES

To learn more about how to use the Perfect Process Pipeline (PPP) in your business, please visit the EPISODE PAGE on our blog to watch a video introduction to this system. 

Website: www.SystemizeYourSuccess.com

Facebook Group: Facebook.com/groups/systemsandoutsourcing/

LinkedIn: LinkedIn.com/company/systemsandoutsourcing/

Instagram: Instagram.com/systems_and_outsourcing/

YouTube: YouTube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Dr. Steve Day introduces the concept of the Core Revenue Flow, a tool he uses to help businesses visualise how they generate money and identify areas that need attention. He explains the different stages of the client journey, from creating awareness to delivering the service and getting repeat business. 

Steve emphasises the importance of systemising these processes to create a business that can scale without the owner's constant involvement. 

He provides a downloadable template and walks listeners through a real-life example to demonstrate how to implement the Core Revenue Flow in their businesses. 

KEY TAKEAWAYS

💡 Focusing on the parts of your business that you love and ignoring critical areas can hinder the success and profitability of your business.

💡 The Core Revenue Flow is a tool that helps visualise how your business generates money and identifies areas that need attention.

💡 By systemising the creation of new clients, delivering services, and getting repeat business and referrals, you can create a scalable business that doesn't rely on your constant involvement.

💡 The Core Revenue Flow template helps map out each stage of the client journey and identify areas that need improvement or attention.

💡 It's essential to prioritise and focus on the core revenue-generating activities in your business to ensure sustainable growth and profitability.

BEST MOMENTS

3:35 - 💬 “Your business needs to be creating revenue in order for it to be sustainable and for you to continue doing good in the world.”

3:58 - 💬 “Your business cannot scale without you. It can't function really without you. If you can't create revenue without your day-to-day involvement, then it's not a business that can grow beyond you.”

4:18 - 💬 “The Core Revenue Flow allows you to be sure that you are generating the most amount of revenue possible by systemising the entire flow even if you're involved in it.”

14:23- 💬 “The idea of the Core Revenue Flow is to say, if everything else failed in my business, if I just had this one revenue stream, this would still sustain the business.”

39:21- 💬 “You need to be aware, like, is it happening, even if it's happening badly? Is there anything more important that I need to actually just get off the ground and start before I then start working more on the stuff that actually exists, even if it is really bad?”

TIMESTAMPED OVERVIEW

01:18 Video and template help map out revenue flow.

03:47 Systemized core revenue flow for maximum profit.

09:10 Closing opportunities: Zoom/phone calls, proposals, agreements.

Follow-up: Calls, texts, emails, automated/manual.

Taking money: Cash, website checkout, phone, invoice.

Upselling: Added value, discounts, and special offers.

Utilising momentum: Justifying and maximising their investment.

11:42 "How to amplify and generate repeat business: case studies, testimonials, referrals, community, loyalty discounts, mapping revenue flow."

14:21 Property managers and estate agents need multiple revenue streams.

19:39 Actual tasks: products, services, generating leads, sales.

20:59 Web link for call booking on the website, live events, warm-up ban not active. Nurture stage: send emails and educate about business. Prospect stage: convert leads into prospects. Sales campaigns, strategy calls, lead magnets.

25:49 Automated onboarding, support, courses, feedback, referrals

27:36 Logical process for clients, engage, improve, bigger audience, software stack.

31:28 Improving the orange triangle needs attention and revenue flow.

34:19 Focus on revenue and increase ad spend for more clients.

38:30 A Red circle indicates bad, but don't act.

VALUABLE RESOURCES

To get your own copy of the Core Revenue Flow TEMPLATE, please visit the EPISODE PAGE on our blog. 

Website: www.SystemizeYourSuccess.com

Facebook Group: Facebook.com/groups/systemsandoutsourcing/

LinkedIn: LinkedIn.com/company/systemsandoutsourcing/

Instagram: Instagram.com/systems_and_outsourcing/

YouTube: YouTube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Steve Day shares his journey and the reasons behind his passion for systemization and remote working. He discusses the challenges he faced when he moved to Stockholm and had to figure out how to support his UK property portfolio from a distance. 

Driven by the desire to have more time with his family and live a location-independent lifestyle, he delves into the creation of his DIDACT Framework, which solves the problems he encountered when working with virtual assistants. 

He emphasizes the importance of empowering team members and shares insights on the hiring process, highlighting the need for a structured approach to attract and select suitable candidates.

KEY TAKEAWAYS

💡 The importance of understanding one's values: Steve shares how understanding his values helped him decide to transition from medicine to remote work and prioritize his family.

💡 The DIDACT System: Stands for Description, Inputs, Deliverables, Access, Checks, and Time. This system helps in effectively delegating tasks and ensuring they are done correctly.

💡 The RED method: Stands for Record, Explain, and DIDACT, is a practical approach to systemizing tasks. By recording oneself explaining a task, it becomes easier to delegate and create operation manuals.

💡 Empowering team members: Dr. Steve Day emphasizes the importance of empowering team members, regardless of their location. By providing opportunities for growth, learning, and valuable skills, team members can feel motivated and valued.

💡 Improving the hiring process: Dr. Steve Day shares the importance of having a structured and thorough hiring process. By attracting the right candidates, testing their skills, and conducting recorded interviews, businesses can make more informed hiring decisions and reduce turnover.

BEST MOMENTS

4:51- 💬 “I read loads of different books about finding your way and values and all the rest of that. And eventually landed on his conversation with Dr. Demartini.” - Steve

10:04- 💬 “DIDACT was one of the first real effective systems I ever created... It was a solution to six major problems that I had when I was working with my first ever sort of virtual assistant.” - Steve

16:38- 💬 “The biggest reason small business owners, especially solopreneurs, don't take this leap of faith and either hire their first assistant is because they think they need to get systemized before they hire.” - Steve

28:04- 💬 “So, when you're hiring people and giving them an opportunity to work for a UK-based company... You can offer them a really good wage as well. You can offer them the ability to learn an industry in a country where other people need people with that expertise.” - Steve

30:13- 💬 “I wish in the early days, I put more effort into the hiring process... The problem with that is you're then comparing apples and pears. No two CVs are similar enough to actually have any true comparison objective opinion on.” - Steve

TIMESTAMPED OVERVIEW

06:28 Valuing business over family and health.

09:38 Effective system solving 6 problems in business.

10:22 Clear instructions and understanding consequences increase productivity.

16:01 Reasons why solopreneurs don't hire assistants: systemise, no systems, work falls back on the owner. Proposed solution: RED method - record, explain, DIDACT.

17:05 Creating operation manuals made easier with DoIT.

22:45 Brand guidelines, style guidelines, bio, photos. Feed information to create personalised content.

24:29 Track your time to prioritise and succeed.

27:30 Good work-life balance, valuable skills, high status.

32:19 A Rigorous process ensures candidates meet requirements.

36:08 Passwords shareable, assume visible; use u and a technique, change important ones.

37:02 Easy password management solution for company efficiency.

41:08 Takeaways: prioritise tasks, efficient recruitment, handy acronyms.

VALUABLE RESOURCES

Steve Day

The DIDACT Framework

The Guide to hiring the right team members for your UK Property business

Website: www.SystemizeYourSuccess.com

Facebook Group: Facebook.com/groups/systemsandoutsourcing/

LinkedIn: LinkedIn.com/company/systemsandoutsourcing/

Instagram: Instagram.com/systems_and_outsourcing/

YouTube: YouTube.com/@drsteveday42

John, the Expat Property Guy

Website: https://www.expatpropertystory.com/

Expat Property Story Podcast: https://www.expatpropertystory.com/

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Steve shares his insights on working with virtual teams and the power of effective delegation. He discusses the common misconceptions about virtual assistants and highlights the potential for remote teams to take on more prominent roles within a business. 

Steve also shares success stories from his clients who have built high-performing virtual teams, emphasising the financial benefits and increased scalability that come with leveraging remote talent. He provides practical strategies for building a cohesive team culture, including daily check-ins, company meetings, and social activities.

KEY TAKEAWAYS

💡 Virtual assistants can have a wide range of capabilities and can take on roles beyond just administrative tasks. It's essential to give them proper titles and responsibilities that align with their skills and expertise.

💡 Building a remote team culture is essential for effective collaboration and success. Daily check-ins, company meetings, and departmental meetings can help create a sense of unity and shared purpose among team members.

💡 Effective delegation requires clear instructions and expectations. Using tools like Loom to record instructions and creating a structured task board in a task management app (such as Asana) can help ensure that tasks are delegated properly and that everyone is on the same page.

💡 When delegating to virtual team members, it's essential to be aware of cultural differences and communication styles. Some cultures may tend to be agreeable and not push back, so it's important to encourage open communication and empower team members to ask questions and provide feedback.

💡 Training and onboarding new team members should involve a combination of documentation, systems, and personal guidance. Providing access to existing resources and systems, as well as spending time with new team members to observe their work and provide feedback, can help them quickly reach a high standard of performance.

BEST MOMENTS

01:51 - 💬 “Just because someone lives in a different country doesn't mean they're any different from anybody else.” - Steve Day

02:59 - 💬 “The roles that people that work virtually now for myself, also our clients, they have far outgrown any concept of what a virtual assistant could or couldn't do.” - Steve Day

07:06 - 💬 “Leveraging those benefits and understanding how to get the best out of those remote teams is the key to that success.” - Steve Day

28:40 - 💬 “Delegation for your own sanity, for that person's ability to work effectively without having to procrastinate and think, what do I do next? It happens on a task board.” - Steve Day

35:31 - 💬 “The Project Vision Board is about communicating your vision for the project, funnily enough. But it's sort of like, not sort of like, it is a really structured method for getting out of your head.” - Steve Day

TIMESTAMPED OVERVIEW

02:28 Virtual staff are like full-fledged managers.

05:18 Lettings, management, sales, marketing - one team.

07:41 Lower costs, virtual work, increased profit.

10:06 Flexible work environment reduces the need for offices.

15:39 Values drive company culture and employee alignment.

17:56 Creating company culture, getting everyone aligned. Zoom fatigue, effective delegation, feedback.

22:48 Using videos to delegate tasks efficiently and effectively.

24:58 Delegate tasks, demonstrate, check, and improve work.

29:42 Delegate tasks efficiently using email and voice.

33:11 "Empowering book: It's Okay to Manage Your Boss"

34:53 Creating a project vision board for new ideas and concepts- communicates vision, aligns with targets, benefits stakeholders, overcomes challenges, and ensures resources are available.

38:12 Standard onboarding guides promote practical task management.

43:29 Scheduled meetings using task board management. Saves time.

46:11 Middleman slows down the channel, and the unified inbox saves time.

48:07 Unified inbox board receives urgent podcast message.

51:01 Keep personal and business WhatsApp groups separate.

54:25 Valuable content, game changer, thank you. Follow for updates.

VALUABLE RESOURCES

Steve Day

Website: www.SystemizeYourSuccess.com

Facebook Group: Facebook.com/groups/systemsandoutsourcing/

LinkedIn: LinkedIn.com/company/systemsandoutsourcing/

Instagram: Instagram.com/systems_and_outsourcing/

YouTube: YouTube.com/@drsteveday42

Josh Keegan

The Ultimate FD Podcast: https://www.ultimatefd.co.uk/podcast

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 In this episode of the podcast, Dr. Steve Day and Jane Baylor discuss the topic of call setting and lead generation. They approach this topic from different perspectives and share their experiences and insights on creating a call-setting system, including the pros and cons of using agencies, the concept of the core revenue flow, and how it can help business owners make a scalable and profitable business. 

Overall, this episode provides valuable insights into the world of call setting and offers different approaches for business owners to consider.

KEY TAKEAWAYS

💡 The podcast episode discusses the topic of call setting and the different approaches to getting qualified leads booked into sales team diaries.

💡 Steve and Jane have different perspectives on the topic, with Steve leaning towards systemizing the process and Jane favouring outsourcing to agencies.

💡 Steve emphasizes the importance of creating a system for call setting, including having a structured approach, using scripts, and focusing on the goal of booking a warm-up call.

💡 Jane shares her experience working with agencies for call setting, highlighting the benefits of leveraging their expertise and global teams.

💡 People don’t always understand the concept of a cold or warm audience, but this is essential when putting together a marketing plan and sales pitch

💡 Both hosts agree that the key to success in call setting is finding a strategy that works for your business and aligns with your goals and resources.

BEST MOMENTS

7:13 - 💬 “I don't see the value in it. It's more that, I guess, whenever I've tried in the past, I don't feel I've got the value I anticipated or expected for the money that I spent.” - Steve

27:31 - 💬 “I’m quite a soft person. If I sell, I kinda sell in a very circular way. I like to be charming. I like to people please.” - Jane

29:31 - 💬 “There are going to be people who they would really like what we do, but they're going to be angry because they can't afford it. And maybe they're having a really hard time in their business. And so they turn into keyboard warriors and trolls and start being sort of horrible and whatever. It doesn't really matter, does it?” - Jane

29:53 - 💬 “If you're not getting trolls, then you're not trying hard enough.” - Steve

38:15 - 💬 “Because once the messaging is there, it doesn't matter where somebody's from. Obviously, they've got to be able to speak English and write coherent English, but the Philippines' second language is English. It's like Sweden, it's like 99% of, no, about 90% of Swedes speak pretty fluent English. And it's the same over there in the Philippines.” - Steve

42:24 - 💬 “The real benefit of this to your business is to put your focus and attention on the things that need it, not the things you want to put it on, accepting that to run a successful business, you can’t always do what you want.” - Steve

TIMESTAMPED OVERVIEW

00:44 Different approaches to problem-solving discussed.

03:15 Comment to show support for podcast launch.

09:13 Confidence in hiring based on experience and communication.

11:58 Creating landing pages with concise messaging is important.

14:43 Find a job, gather details, and contact successfully.

18:46 1. Two agencies working on on-call settings. 2. Building brand and pricing strategy help. 3. Data company client seeks business growth.

20:49 Effective appointment setting with targeted data.

25:42 Scaling involves getting a list of numbers and contacting them. Fear of trusting someone to handle outreach is common.

27:53 Be bold, don't fear others' judgment.

33:35 Agencies are hard to control and retain.

34:53 Scripts are useful but require education and practice.

38:33 Opportunity, referral, JV, game-changing, goal, strategy call

43:39 My focus is on sharing screens.

47:17 Upsell, add value, capture referrals, serve, onboard, amplify, and increase lifetime value.

50:44 Thanks Jane. Looking forward to exploring the agency. Will appoint an agency for course setting. Split test effectiveness of different methods.

51:39 Success, statistics, sharing, refining, mistakes, working.

VALUABLE RESOURCES

Steve Day

Website: www.SystemizeYourSuccess.com

Facebook Group: Facebook.com/groups/systemsandoutsourcing/

LinkedIn: LinkedIn.com/company/systemsandoutsourcing/

Instagram: Instagram.com/systems_and_outsourcing/

YouTube: YouTube.com/@drsteveday42

Jane Bayler

Podcast: https://bit.ly/smartconnector-podcast

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Steve discusses the challenge of projects not progressing without his involvement and the frustration of having to micromanage and spoon-feed his team. He shares a personal experience where a project stagnated because he didn't provide clear direction and a formalized plan. 

Steve emphasizes the importance of creating a vision board for projects, aligning them with company goals, and outlining the desired outcome. By empowering the team to push back and ask for the necessary information, projects can progress independently, saving time and resources. 

Steve highlights the value of proper planning and systemizing project implementation to avoid stagnation and ensure successful outcomes.

KEY TAKEAWAYS 

💡 Planning is crucial for project success: Steve emphasizes the importance of creating a formal vision board and planning out projects before delegating tasks. This helps ensure clear direction and alignment with company goals.

💡 Empower your team to push back: Steve encourages team members to ask for the information and resources they need before starting a project. This helps avoid confusion and misalignment, allowing projects to progress more smoothly.

💡 Avoid stagnation and wasted resources: Without proper planning and clear direction, projects can stagnate and become a drain on resources. By implementing a structured system and empowering the team, projects can be completed more efficiently and effectively.

💡 Replicate successful processes: Steve highlights the value of creating a system for project implementation that can be replicated for future celebrations or milestones. This allows for continuous improvement and efficiency in future projects.

💡 Avoid demotivating your team: Failing to see projects through to completion can be demotivating for team members. By providing clear direction, resources, and support, team members feel valued, and their work is not wasted. This leads to increased motivation and productivity.

BEST MOMENTS

7:36 - 💬 "By putting a little bit of time upfront in planning the project, it means people can progress without your involvement."

8:26 - 💬 The staff member's responsibility is to ensure that they have everything they need to do great work. And if they don't, they have to go back and ask for that before they crack on with stuff." 

9:17 - 💬 "If you've got stuff in your business and you're getting frustrated that your team isn't just getting on with stuff...you need to empower your team to push back on you to give them the information they need to crack on without your involvement." 

13:06 - 💬 "Very rarely in business are there things that are totally one-off...the main structure behind the entire celebration process will ultimately be the same." 

14:28💬 "The one thing they hate more than anything is the most demotivating thing they do...when they start a project, they get a certain amount of the way in, they put time and effort and energy into it. And then we don't do anything with that work." 

TIMESTAMPED OVERVIEW: 

[02:06] Projects stagnated and need vision boards for progress.

[06:10] Project planning is complete; small tasks remain.

[09:49] Structure and planning are essential for success.

[10:59] The ADHD brain generates constant ideas for projects. Plan first, delegate later, and avoid resource limitations. Promotional podcast celebrates milestones across platforms.

[14:05] Failure to complete projects is demoralizing.

VALUABLE RESOURCES

Facebook Group: Facebook.com/SystemsAndOutsourcing/

Website: www.SystemizeYourSuccess.com

LinkedIn: LinkedIn.com/SystemsAndOutsourcing/

Instagram: Instagram.com/SystemsAndOutsourcing

YouTube: YouTube.com/DrSteveDay

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve's been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don't know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 In this episode, Dr. Steve Day interviews Joe Davies, co-founder of 'Host So Simple', a short-term holiday let management company. 

Joe shares his journey of starting and growing his business, emphasising the importance of systemising service accommodation businesses. 

He discusses the challenges they faced, such as being overwhelmed with tasks and lacking structure, and how they overcame them by creating a comprehensive list of processes and hiring virtual assistants from the Philippines. 

Joe highlights the transformation of their business, from chaos to a well-organised and efficient operation, and the positive impact it had on their team and overall success. 

This episode offers valuable insights into the power of systemisation and the benefits of working with remote teams.

KEY TAKEAWAYS

💡 The importance of systemising your business: It's crucial to systemise your business to increase efficiency, productivity, and scalability. By creating processes and systems for every task, you can streamline operations and free up time for more strategic activities.

💡 The value of virtual assistants: There are endless benefits of hiring virtual assistants (VAs) from places like the Philippines. VAs can play a crucial role in handling tasks such as customer service, admin, and finance, allowing business owners to focus on higher-level responsibilities. Building a strong relationship with VAs and providing clear job descriptions and expectations can lead to successful outcomes.

💡 This gives them ownership, motivation, and a sense of purpose. By clearly defining their job titles and responsibilities, you can create a more efficient and productive team.

💡 The journey of systemisation: Systemising a business is a gradual process that requires consistent effort and dedication. Starting with a comprehensive list of processes and tasks, business owners can gradually work through them, delegating and systemising as they go. Over time, the balance shifts, and more processes become systemised, leading to increased efficiency and time savings.

💡 Building a strong team culture: In addition to systemisation, fostering a strong team culture is crucial for remote teams. Regular communication, team-building activities, and creating a sense of appreciation and trust can help remote workers feel connected and motivated. By creating a positive team culture, business owners can enhance performance and collaboration within their virtual teams.

BEST MOMENTS

1:01 - 💬 "I think it's just important to say what an honour it is to be on this show." - Joe Davies

9:21 - 💬 "We were lucky in the early days that we hired, as a lot of small business owners do, family and friends to help us." - Joe Davies

34:38 - 💬 "It's almost the opposite of compound interest where you get more and more time back that eventually the speed at which you can systemise these tasks becomes even faster." - Joe Davies

35:38 - 💬 "It's not just a dump of processes on their to-do list to say "do a video for all of these please", they know the importance." - Joe Davies

40:15 - 💬 "Once we did all the systems that were set, the next level is performance and how we can actually excel the team above just following the system and actually thinking with initiative." - Joe Davies

TIMESTAMPED OVERVIEW

02:35 Unknowing entrepreneur discovers desire for own business.

03:48 ID, badge led to new business success.

08:49 Managing a business with 100 clients is easier. Hiring family and friends helped initially. Getting advice and being humble was key. Had to start picking roles as the team grew.

12:49 Strange growth, wrong properties, wrong metric. Reflecting, repositioning, ultimatum.

15:18 Elevated standards led to defining our brand.

18:24 Book by Daniel Priestley helped improve business.

21:22 Team effort to record and categorise tasks. They brought in a VA for help.

27:41 I undervalued VAs, now they're indispensable team members.

30:38 Customer service in the BPO industry benefits us.

33:47 Systemize tasks for long-term business success.

35:37 Rotate VAs, gauge confidence and share knowledge. Liberation.

39:18 Pizza party for VAs, family, fun, connection.

43:04 Motivate the team with rewards and recognition system.

47:04 Start early, systemise, value your people

51:45 Guesti, Propbar, Asana. Powerful tools for property investing.

53:06 Success is defining and achieving freedom.

GUEST RESOURCES

Instagram: @joeinvests_

 VALUABLE RESOURCES

Website: www.SystemizeYourSuccess.com

Facebook Group: Facebook.com/SystemsAndOutsourcing/

LinkedIn: LinkedIn.com/SystemsAndOutsourcing/

Instagram: Instagram.com/SystemsAndOutsourcing

YouTube: YouTube.com/DrSteveDay

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 In this episode of Systemize Your Success, host Dr. Steve Day interviews Riley Jarvis, the CEO and founder of The Sleep Consultant. They delve into the importance of improving sleep for entrepreneurs and the benefits it can have on their performance and overall well-being.

Riley shares his expertise on how to optimize sleep, including tips such as creating a sleep-friendly environment, reducing exposure to blue light, and aligning sleep patterns with individual chronobiology. They discuss the impact of sleep on hormones, brain function, and physical recovery, emphasizing the need to prioritize sleep for long-term success. 

KEY TAKEAWAYS

💡 Improving sleep can have a significant impact on an entrepreneur's performance and overall well-being. It can help reduce stress and anxiety, improve focus and productivity, and enhance physical and mental health.

💡 The quality of sleep is important, not just the quantity. Deep sleep and REM sleep are crucial for restoring the body and mind, respectively. Lack of sleep can lead to increased inflammation, impaired cognitive function, and higher risk of diseases like Alzheimer's.

💡 Simple lifestyle changes can greatly improve sleep quality. These include sleeping in a cool environment, reducing exposure to blue light before bed, avoiding heavy meals and caffeine close to bedtime, and establishing a consistent morning routine that includes exposure to natural light.

💡 Understanding your chronobiology (whether you are a morning person or a night owl) can help optimize your sleep schedule. Matching your environment and daily habits to your genetic predisposition can lead to better sleep and overall performance.

💡 Tracking and monitoring sleep using devices like sleep trackers can provide valuable insights and help identify patterns and areas for improvement. By measuring and analyzing sleep data, individuals can make informed adjustments to their sleep habits and optimize their sleep for better health and success.

BEST MOMENTS

1:12 - 💬 ‘"So my name is Riley Jarvis, like you said, founder of The Sleep Consultant. And I primarily help a lot of entrepreneurs sleep better in order to improve their performance, whether they're feeling like a two out of 10, and they really have some work to do, or they're feeling like an eight out of 10, and they're looking to just optimize." 

3:04 - 💬 "When you start to do it, and track this stuff, you can see how apparent it is." 

4:48 - 💬 "We improve their sleep and now their sales call starts improving because it's not the words you say, it's everything in between and how you're reading people and everything else."

10:56 - 💬 "We usually see sleep as a liability."

27:40 💬 "Success to me is, I used to be a chaser, trying to work 14, 16 hours a day, and I thought that was the way, and I realized it wasn't. And I realized... It's all about efficiency and focusing also on the internal machinery. Then you'll just live a more external reality that is just more effortless and you can get more output for the same amount of time." 

TIMESTAMPED OVERVIEW

03:05 Deep work boosts productivity, but disrupts sleep. Need tips to balance both for the ADHD brain. Importance of sleep in the immune system. Why care?

04:37 Sleep impacts hormones, brain, emotions, relationships, sales.

07:38 Light exposure controls sleep and hormones.

11:24 Deep sleep and REM sleep are important. Sleep cycles include both types.

16:43 Test your genetics to optimize productivity.

17:25 Match genetics to the environment for improved sleep.

20:46 Optimal deep sleep before 9 pm.

26:40 Success means balance across health, wealth, and relationships.

27:45 Health experts, geneticists, and fascinating entrepreneurs mentioned.

VALUABLE RESOURCES
Facebook Group: Facebook.com/SystemsAndOutsourcing/
Website: www.SystemizeYourSuccess.com
LinkedIn: LinkedIn.com/SystemsAndOutsourcing/
Instagram: Instagram.com/SystemsAndOutsourcing
YouTube: YouTube.com/DrSteveDay

GUEST RESOURCES

► www.thesleepconsultant.com

► https://www.linkedin.com/in/rileyjarvis/

► www.thesleepconsultant.com

ABOUT THE HOST
Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 In this episode of the Systemize Your Success Podcast, Dr. Steve Day discusses the process of hiring a social media or marketing manager. He shares his insights on when to hire, how to structure the role, and the mistakes he has made in the past.

Dr Day emphasizes the importance of having the capacity to manage and nurture the new hire, as well as ensuring a good match of values. He also explores the option of hiring a jack-of-all-trades versus a marketing strategist and the benefits of training an assistant to grow into the role. 

KEY TAKEAWAYS

💡Before hiring a social media or marketing manager, assess your schedule and capacity to manage and train them effectively. Hiring someone for a new role requires a significant investment of time and effort.

💡When hiring a marketing manager, ensure they have a match of values with your business and are dedicated to systemizing everything they do. This includes documenting their processes and creating systems that can be replicated by others.

💡Consider whether you want to hire a jack-of-all-trades or a marketing strategist genius. A jack-of-all-trades can handle various tasks, but may not excel in any particular area. On the other hand, a marketing strategist may have a specialized skill set and focus on strategy, while outsourcing other tasks.

💡Focus on one specific goal or platform when bringing on a marketing manager. This allows them to hyper-focus and systemize their approach, delegating recurring tasks to an assistant. Once the first goal is achieved, they can shift their attention to the next one.

💡Another option is to hire an assistant with an interest in marketing and train them on the job. This can be a cost-effective approach, but it may take longer to develop their skills compared to hiring an experienced marketing manager.

BEST MOMENTS

01:32 💬 "When you hire anybody for any role, there's a huge impact on your personal time...you need to be very sure that they are actually going to give you a good return on that investment." 

02:55 💬 "Unless you've got all those things in place...you're going to have to actually have quite a lot of conversations to build that strategy together to create these key documents, these key tools needed for them to actually go away and do the work independently." 

09:40 💬 "You've got to hire people for any role, but especially if you're hiring expertise, that they are willing, able, and get it about why it's so important that they document everything they do and give you those systems." 

11:25 💬 "Focus on one thing...get that part working well, get a system in place...get the majority of the work, the recurring work delegated down to a lower cost entry-level assistant." 

19:43 💬 "Make sure that you make a decision before you start the hiring process what this person's skill set should be...are they going to be a jack of all trades or a marketing strategist genius?" 

TIMESTAMPED OVERVIEW

[00:01:21] Hiring requires careful consideration of time and fit.

[00:04:55] Offload tasks to focus on valuable activities.

[00:08:24] Create systems, delegate, elevate, and don't be threatened.

[00:12:07] Master one thing, delegate, and move on.

[00:16:19] Copywriting and strategy are key for action. Outsource design and video, and hire a creator. Train and find a match on values. Slowly build skills or hire someone with marketing interest.

[00:18:19] Hire specialists, invest time, value match.

[00:23:03] Systemize and hire a marketing assistant to avoid pitfalls.

[00:24:39] Understanding and valuing systemizing for business success.

VALUABLE RESOURCES

Facebook Group: Facebook.com/SystemsAndOutsourcing/

Website: www.SystemizeYourSuccess.com

LinkedIn: LinkedIn.com/SystemsAndOutsourcing/

Instagram: Instagram.com/SystemsAndOutsourcing

YouTube: YouTube.com/DrSteveDay

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.