Systemize Your Success

🎙 In this episode of the Systemize Your Success podcast, Dr. Steve Day shares his system for turning his podcast into multiple streams of content across various channels, all without his direct involvement.

He discusses the apps, AI, and frameworks he has created to maximize the impact of his content with minimal effort. Dr. Day emphasizes the importance of producing consistent and valuable content, and he shares his strategies for generating ideas and repurposing content effectively.

Listeners will gain insights into streamlining their content marketing efforts and increasing their reach in a time-efficient manner.

KEY TAKEAWAYS

💡Producing consistent, regular, and valuable content is essential for building trust and growing a business.

💡Creating a content machine involves repurposing a single piece of pillar content into multiple formats and channels.

💡Utilizing apps, AI, and frameworks can streamline the content creation process and maximize impact with minimal effort.

💡Recording videos as if they were live allows for minimal editing and faster production.

💡Engaging with the audience through comments and questions on social media can increase the reach and engagement of content.

BEST MOMENTS

00:00 💬 "A lot of marketers say that content is king, and producing consistent, regular and plentiful content that educates and entertains and hopefully brings value to your audience is how we build trust and eventually hopefully grow our businesses." 

02:40 💬 "I've adapted what I've learned from them into what I call my content machine." 

06:05 💬 "The difference between then and now is that I produce one piece of content that gets turned into all that other stuff." 

20:49 💬 "By utilizing a combination of these things and feeding things back into each other, you can actually very rapidly produce a lot of content that allows you to then promote the main piece of content." 

28:19 💬 "I'm minimizing by being savvy about the way I record those videos, both the long and the short form, by recording them in a specific way as if they were live it means there's very little editing to do, which massively speeds up production and it's very little extra work for you."

TIMESTAMPED OVERVIEW

[00:01:58] Learn from prolific content producers like Russell Brunson, Alex Hormozi, Rob Moore, Neil Patel, and Pat Flynn. 

[00:05:01] Ideas come as they come, no forcing.

[00:07:06] Recording videos ahead of time saves time.

[00:12:30] Camera records multiple clips for easy editing.

[00:14:25] Maximizing content reach with Restream.

[00:19:10] AI framework rewords content, saves time. SEO optimized.

[00:23:06] Engage small business owners with relevant content.

[00:27:05] Schedule posts ahead, consistent content, and engage the audience.

[00:28:14] Making mistakes is okay; prioritizing value.

VALUABLE RESOURCES

Website: www.SystemizeYourSuccess.com

Facebook Group: Facebook.com/groups/systemsandoutsourcing/

LinkedIn: LinkedIn.com/company/systemsandoutsourcing/

Instagram: Instagram.com/systems_and_outsourcing/

YouTube: YouTube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙In this episode, Dr Steve Day discusses the importance of effective staff management in small businesses. Drawing from personal experiences and mistakes made in the past, he shares seven essential tools from the Staff Management Toolkit. These tools include the Welcome Meeting, 121 Meetings, Probationary Reviews, Employee Private Records, Monthly Task Board Reviews, Periodic Performance Reviews, and the giving Feedback model. 

Steve emphasizes the significance of consistent and structured management practices in fostering trust, communication, and collaboration within the team. By implementing these tools, small business owners can maximize the return on their investment in hiring, onboarding, and training staff, ultimately leading to long-term employee retention and increased productivity.

KEY TAKEAWAYS

💡 Hiring, onboarding, and training staff is a significant investment for small business owners, so it's crucial to ensure a high return on that investment by focusing on employee retention and productivity.

💡 The Staff Management Toolkit consists of seven tools that can be used with every staff member, regardless of their tenure or position. These tools include the Welcome Meeting, 121 Meetings, Probationary Reviews, Employee Private Records, Monthly Task Board Reviews, Periodic Performance Reviews, and the giving Feedback.

💡 The Welcome Meeting is an opportunity to set new employees up for success by communicating the company's values, mission, vision, and the difference it is making in the world. It also helps to excite and engage new employees by aligning their values with the company's.

💡 The 121 Meeting is a weekly opportunity for employees to share their concerns, stressors, and areas where they need support. The key to making this meeting effective is to listen actively and let the employee talk without interruption. This meeting helps build trust and shows that the manager cares about the employee's well-being.

💡 The Periodic Performance Review is conducted every 6-12 months to assess an employee's progress, achievements, challenges, and professional development. It is an opportunity to provide support and recognition for high-performing employees and address any areas of improvement for others.

BEST MOMENTS

00:00 💬  "Hiring, onboarding and training staff is one of the biggest investments we make as small business owners, and so ensuring we get the biggest return on that investment is key." 

00:24 💬 "The reasons for that have often been through poor management or lack of consistency or a lack of understanding of what it is I needed to do to give that person the workplace and the environment they needed to thrive." 

01:02 💬  "No matter where they are based in the world, how long they've worked with us, they need to have structure. And this is how we do it." 

03:51 💬 "Doing that is something that not many managers do. But it shows them that you actually care enough to listen and to give them that your, your, you know, valuable time." 

21:04 💬  "With these tools in your arsenal, and if you deploy them and use them consistently with every single member of staff, you'll see that your team actually come together, you'll improve trust and communication and collaboration within your team." 

TIMESTAMPED OVERVIEW

[00:02:03] 121 Meeting to listen and support.

[00:04:08] Evaluate, determine fit, and let go if necessary.

[00:07:57] Task matrix provides visibility, but its effectiveness varies. Board review offers coaching and ensures proper usage.

[00:10:44] Visibility, knowledge, stress reduction, coaching, metrics review.

[00:14:27] Vague feedback may dismiss future behaviour change.

[00:18:49] 5-star meetings, daily stand-ups, efficient communication.

[00:21:05] Structured management brings calm and retention.

VALUABLE RESOURCES

Website: www.SystemizeYourSuccess.com

Facebook Group: Facebook.com/groups/systemsandoutsourcing/

LinkedIn: LinkedIn.com/company/systemsandoutsourcing/

Instagram: Instagram.com/systems_and_outsourcing/

YouTube: YouTube.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Steve explores the concept of the unified task matrix and how it can be used to improve delegation management and teamwork within a business. He explains how this framework allows for effective delegation of work, clear communication with the team, and complete visibility of all tasks and projects. 

Steve emphasises the importance of gradually assigning tasks to new team members to avoid overwhelming them and provides insights on monitoring and optimising workload capacity. 

By implementing the unified task matrix, businesses can streamline operations, enhance collaboration, and foster continuous improvement.

KEY TAKEAWAYS 
💡 The unified task matrix is a key framework for effective business delegation, communication, and team management. It allows for total control and visibility of all tasks and projects.
💡 Using a task management app like Asana can significantly enhance the effectiveness of the unified task matrix. It allows for easy delegation, organisation, and tracking of tasks.
💡 The task board in the unified task matrix should have sections for ad hoc work, recurring work, and projects. This helps prioritise tasks and provides clarity for both the business owner and the team members.
💡 Monitoring the time taken for tasks and projects is essential for understanding workload and capacity. This information can help in delegating tasks effectively and avoiding overwhelming team members.
💡 When onboarding new team members, it is important to gradually assign tasks and not overwhelm them from day one. Dripping tasks onto their task board allows them to build confidence and gradually increase their workload.

BEST MOMENTS
00:25 - 💬‘It's all down to our unified task matrix, and today I'm going to explore this and explain how you can use it to improve your delegation management and teamwork within your business.’
02:17 - 💬‘Knowing the priorities of work and which order they should be done in is a real challenge for your staff… The unified task matrix is a way to visually help you to help your staff know what it is they should be prioritising on their work next.’
05:50 - 💬‘By bringing all that onto a unified task matrix, it allows you to order things for you to have that single place, that single reference where everything goes.’
06:01 - 💬‘It allows you also, as I mentioned before, about putting the average time taken to do tasks… So you can be confident that if you go there, you can see exactly what your staff member is currently working on.’
21:46 - 💬‘Getting everything onto the unified task matrix, being diligent about getting them to document how long on average things are taking and then reviewing that as part of your task board management process, that then allows you to have confidence that people do have the capacity and therefore you can push them to do more and achieve more.’

TIMESTAMPED OVERVIEW
[00:01:05] "Unified Task Matrix: Simplicity for Effective Delegation"
[00:04:20] Centralise communication and collaboration for efficient teamwork.
[00:07:39] Delegate tasks, add them to the task board. Monitor time.
[00:13:04] Tasks, projects, and placeholders for effective management.
[00:14:51] Summary: Tracking tasks on a central board ensures project organisation and time allocation.
[00:20:33] Having capacity allows for pushing and achieving more.
[00:21:48] Manage team effectively, delegate, communicate, collaborate, improve. Share, comment, rate, ask questions. Goodbye.

VALUABLE RESOURCES
Website: www.SystemizeYourSuccess.com
Facebook Group: Facebook.com/groups/systemsandoutsourcing/
LinkedIn: LinkedIn.com/company/systemsandoutsourcing/
Instagram: Instagram.com/systems_and_outsourcing/
YouTube: YouTube.com/@drsteveday42

ABOUT THE HOST
Steve was a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing
Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Dr. Steve Day sits down with the remarkable Orion Rodgers, a seasoned entrepreneur who took his service accommodation business from overwhelming chaos to astonishing success. 

Orion and his wife embarked on their business journey in Canada, initially shouldering the weight of every task. However, through the art of systemization, smart task outsourcing, and assembling a stellar team, they unlocked the freedom and success they had always craved. 

Orion's incredible journey showcases the incredible potential of unwavering dedication and strategic planning in shaping a business that not only thrives but also grants you the lifestyle you've always aspired to.

KEY TAKEAWAYS 

💡 Systemization is key to running a successful business. By creating systems and processes, you can remove yourself from the day-to-day operations and focus on the bigger picture.

💡 Outsourcing and hiring a team can greatly improve efficiency and productivity. You can free up your time and focus on higher-level tasks by delegating tasks to virtual assistants or other team members.

💡 Building a strong team is crucial. Finding team members with the right skills and strengths for specific roles can greatly contribute to the success of your business.

💡 Overcoming mindset hurdles is essential. Doubt and fear can hold you back, but you can achieve your goals by pushing through and taking action.

💡 Learning from mistakes is part of the journey to success. Making hiring mistakes or facing challenges is normal, but it's essential to learn from them and adjust to improve your business.

BEST MOMENTS

34:22 - 💬‘You never know what it's going to look like until it's working.’ - Orion

36:48 - 💬‘Once you achieve the goal, it's definitely worth it.’ - Orion

36:59 - 💬‘The grass is never greener. Sometimes it is, but the juice is always worth the squeeze.’ - Orion

37:04 - 💬‘Success is made up of mistakes. The straight line to success is the fastest way back down.’ - Orion

38:00 - 💬‘The hardest part is writing the email. Once you write the email to let them go or have the phone call, however, you decide to do it, there's no fight back. They just accept it.’ - Orion

TIMESTAMPED OVERVIEW

[00:02:49] Focused on guest experience and adventure enthusiasts. Beautiful accommodations, smooth check-in/out, excellent customer service.

[00:06:51] The Virtual Assistant team manages guest communication and cleaning.

[00:08:52] Growth phase, notifications routed to VA team.

[00:14:02] Overcoming roadblocks in growing rental property business.

[00:16:08] Meeting someone who can guide you forward.

[00:19:37] Outsource video creation; use physical staff.

[00:21:09] Connect with mentors to seek guidance and advice.

[00:25:51] Virtual assistant role unclear; varied strengths and weaknesses.

[00:28:44] Hiring remote team member: internet, OS important

[00:33:40] "Keep digging, find the diamond within."

[00:37:33] Letting go is easy, writing an email is hard.

[00:41:19] Push through doubts, hire remote workers = success.

[00:45:01] Many people didn't watch, but I summarised.

[00:47:25] Success is having free time and moments.

[00:48:46] Appreciate your inspiring story. Thanks a lot.

GUEST RESOURCES

Website: www.coastandhost.com

Instagram: https://www.instagram.com/coastandhost/

VALUABLE RESOURCES

Website: www.SystemizeYourSuccess.com

Facebook Group: Facebook.com/groups/systemsandoutsourcing/

LinkedIn: LinkedIn.com/company/systemsandoutsourcing/

Instagram: Instagram.com/systems_and_outsourcing/

YouTube: YouTube.com/@drsteveday42

ABOUT THE HOST

Steve was a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing
Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Steve is joined by Georges Verdis and his operations manager, Grace, based in the Philippines. Georges shares his experience of transitioning from a purely UK-based team to incorporating remote workers from the Philippines. With the help of Steve, Georges successfully systemized his team and hired Grace as his replacement office manager. The episode explores the reasons behind the success of working with overseas workers, including the high quality of work and the cultural values of loyalty and dedication.

KEY TAKEAWAYS
💡 The decision to hire remote team members from the Philippines was not solely based on cost savings but rather on the high quality of work and dedication they bring to the team.
💡 The cultural values of Filipinos, such as loyalty, discipline, and a "yes can do" attitude, contribute to their success in remote work.
💡 The initial affordability of hiring team members from the Philippines allowed for the growth of the team and the ability to reward them with fair wages relative to their cost of living.
💡 Meeting remote team members in person can strengthen the bond and connection between team members, creating a sense of unity and shared purpose.
💡 Visiting the Philippines provided valuable insights into the local culture, living conditions, and the impact of remote work on individuals and their families.

BEST MOMENTS
11:10 - 💬‘I think the biggest insight was the fact that the second time around, I didn't do the hiring. Yes, Grace did the hiring, and not only did she do the hiring, but Grace actually gave me positive constructive feedback of where I didn't do things right, which was very insightful for me, because that also shows our strengths and weaknesses.’ - Georges
13:40 - 💬‘I think it's important when you hear me, I say five of us, I don't say five of them. It's five of us in the Philippines, four of us here currently looking to actually hire somebody else as well in the UK at this moment. And it's a variety of roles and very important roles.’ - Georges
38:26 - 💬‘I think the biggest jump or insight is I always say yes to things, and then I'm like, I'll work it out along the way. As I was on the plane, I was thinking to myself, you know, it's all well and good that we all work together, but we work virtually. What if we don't get on with each other? What if after this trip, some people will say, I'm out.’ - Georges
45:20 - 💬‘The kids were happy. They were playing. But coming back, so there is one aspect. On my first day, we drove through the slums. And one of the deals that I had done with my wife is like, I'm not going to talk about work. So all the questions, we were not going to talk about work.’ - Georges

VALUABLE RESOURCES
Free access to our flagship RECRUIT RIGHT FRAMEWORK
Website: www.SystemizeYourSuccess.com
Facebook Group: Facebook.com/groups/systemsandoutsourcing/
LinkedIn: LinkedIn.com/company/systemsandoutsourcing/
Instagram: Instagram.com/systems_and_outsourcing/
YouTube: YouTube.com/@drsteveday42

ABOUT THE HOST
Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Steve shares his personal experience of hiring his first assistant and the mistakes he made during the onboarding process. He emphasises the importance of having a well-structured onboarding process to make new hires feel welcomed and prepared to start working effectively. Outlines the steps they take in their onboarding process, including crafting a welcome email, setting up company email accounts and adding new hires to necessary apps, providing training materials, scheduling a welcome meeting, and booking regular one-on-one meetings. Believing that a strong onboarding process sets a positive first impression and increases the likelihood of long-term employee retention.

KEY TAKEAWAYS
💡 A well-structured onboarding process is crucial for setting new employees up for success. Without proper preparation and organisation, employees may feel lost and unproductive from the start, leading to a higher likelihood of turnover.
💡 The onboarding process should begin before the employee's first day. This includes setting up their company email, adding them to necessary apps and systems, and providing them with training materials to familiarise themselves with the tools they will be using.
💡 Communication is key during the onboarding process. Sending a welcome email, scheduling a welcome meeting, and introducing the new employee to the team through videos or other means helps create a positive and welcoming environment.
💡 Providing clear expectations and responsibilities is essential. Going over the position agreement, discussing key performance indicators, and explaining the task board where work will be delegated helps the new employee understand their role and what is expected of them.
💡 Regular one-on-one meetings should be scheduled to build rapport, address questions or concerns, and provide ongoing support and feedback. These meetings help establish a strong working relationship and ensure the employee feels supported and valued.

BEST MOMENTS
0:39 - 💬‘They've, you know, gone through a recruitment process, they've got this new job, they're super excited, and they arrive and I was just a mess.’
17:50 - 💬‘I truly believe that if you follow these steps and set up a proper professional onboarding process, when people come to work for you, they get this incredible first impression, something that makes your company stand out way, way above 99% of the small businesses out there.’
18:15 - 💬‘I‘If you can make yourself stand out in that minority, it just sets yourself so far apart that you've got much more chance of that person sticking around for the long term.’

TIMESTAMPED OVERVIEW
[00:00:50] Unprofessional onboarding leads to high turnover.
[00:03:30] Welcome email congratulating and setting expectations.
[00:06:37] Safer password-sharing apps, user login needed.
[00:12:21] An Efficient onboarding process makes the first day smoother.
[00:13:39] Training videos replace staff training with recordings.
[00:18:11] Set up apps, training, communication, welcome meetings, and ongoing support.

VALUABLE RESOURCES
Free access to our flagship RECRUIT RIGHT FRAMEWORK
Website: www.SystemizeYourSuccess.com
Facebook Group: Facebook.com/groups/systemsandoutsourcing/
LinkedIn: LinkedIn.com/company/systemsandoutsourcing/
Instagram: Instagram.com/systems_and_outsourcing/
YouTube: YouTube.com/@drsteveday42

ABOUT THE HOST
Steve used to be a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

Most business owners are overwhelmed because they don’t know how to create systems or get the right help.

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Steve discusses the challenge of finding the ideal team player for your business. He shares a resource from tablegroup.com that provides interview questions to help identify individuals who are humble, hungry, and smart. Highlights the importance of finding team members who are self-motivated, diligent, and aware of their impact on others. Steve explores questions that reveal a candidate's ability to work well in a team, handle difficult situations, and demonstrate self-awareness. Emphasizes the value of hiring the right team players and encourages listeners to share this valuable resource with others.

KEY TAKEAWAYS 
💡 Finding the ideal team player involves assessing humility, hunger, and smartness.
💡 Humble team members are quick to acknowledge the contributions of others and prioritize the team's success over individual achievements.
💡 Hungry team members are self-motivated, diligent, and constantly seeking opportunities for growth and improvement.
💡 Smart team members are interpersonally appropriate and aware, with good judgment and intuition regarding group dynamics.
💡 Asking specific questions about work relationships, handling difficult situations, and dealing with annoying people can reveal a candidate's self-awareness and ability to handle interpersonal challenges.

BEST MOMENTS
2:30 - 💬 ‘Humble team members are quick to point out the contributions of others and slow to seek attention for their own.’
5:48 - 💬 ‘Hungry team members are self-motivated and diligent. They're constantly thinking about the next step and the next opportunity.’
11:44 - 💬 ‘Smart team members are interpersonally appropriate and aware. They have good judgment and intuition around the subtleties of group dynamics and the impact of their words and actions.’
15:13 - 💬 ‘Smart people know their pet peeves, and they own the fact that some of these pet peeves are their own issues. They also know how to deal with annoying people productively and constructively.’ 

TIMESTAMPED OVERVIEW
[00:02:33] Evaluate self-awareness and teamwork using questions.
[00:03:44] Humble people welcome constructive criticism and learn.
[00:09:18] "Valuing work-life balance and rewarding hard work."
[00:11:41] Be aware of the impact on colleagues and clients.
[00:15:50] Match speech speed resonates with the audience.
[00:18:31] Share a valuable episode on interviewing and team building.

VALUABLE RESOURCES
Free access to our flagship RECRUIT RIGHT FRAMEWORK
Interview Questions from Patrick Lencioni are available on the Table Group Resource Page: https://www.tablegroup.com/topics-and-resources/
Website: www.SystemizeYourSuccess.com
Facebook Group: Facebook.com/groups/systemsandoutsourcing/
LinkedIn: LinkedIn.com/company/systemsandoutsourcing/
Instagram: Instagram.com/systems_and_outsourcing/
YouTube: YouTube.com/@drsteveday42

ABOUT THE HOST
Steve was a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing
Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.
Most business owners are overwhelmed because they don’t know how to create systems or get the right help.
Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Join Steve as he discusses the importance of hiring an assistant to help with systemization and documentation in your business. He shares his experience of being overwhelmed by creating systems independently and explains how having an assistant can free up time and headspace to focus on high-value work.
Steve emphasizes that hiring an assistant early on or supporting your existing team with an assistant can increase efficiency, cost savings, and the ability to delegate tasks effectively. He highlights the benefits of having someone dedicated to creating systems and automations, allowing key team members to think strategically and improve processes.
Overall, this episode provides valuable insights into the role of an assistant in systemizing your business and achieving success.

KEY TAKEAWAYS
💡 Hiring an assistant early on can help alleviate the burden of creating systems and documentation. By offloading tasks to an assistant, entrepreneurs can free up time and headspace to focus on more critical aspects of their business.
💡 Creating systems before hiring an assistant can lead to overwhelm and inefficiency. It's important to prioritize tasks and focus on the most critical aspects of the business before diving into systemization.
💡 Hiring an assistant specifically for systemization and documentation can be highly beneficial. This dedicated role allows for creating efficient systems, documentation, and automation, which can ultimately protect the business and elevate the existing team.
💡 Over-tasked teams often lack the time and energy to think about improving their work or finding more efficient ways of doing things. Hiring an assistant to support the team in systemization and optimization can provide the headspace for high-value work and innovation.
💡 The return on investment of hiring an entry-level assistant to help with systems is significant. While there may be a lag before seeing the benefits, freeing up team members to focus on high-value work and efficiency can ultimately increase profits in the long run.

BEST MOMENTS
00:21 - 💬 ‘The problem was the amount of time I was investing in doing that was totally disproportionate to the amount of time it was saving me.’
01:22 - 💬 ‘There's a time and a place to create systems. Yes, they're important, but only if you do it right.’
03:42 - 💬 ‘Once you've got an assistant in place, it means that they can do the time-consuming part of systems creation for you.’
06:52 - 💬 ‘When you've got someone set aside just to do that, that is when the magic happens.’
10:25 - 💬 ‘The return on investment of hiring an entry-level assistant to help you with your systems is massive.’

TIMESTAMPED OVERVIEW
[00:00:05] Systems and apps consumed my entire life.
[00:03:46] Systems free up time and reduce reliance.
[00:08:37] Overloading team prevents analyzing work and hiring an assistant.
[00:11:05] Spread the word to help more people. Enjoy!

VALUABLE RESOURCES
Free access to our flagship RECRUIT RIGHT FRAMEWORK
Website: www.SystemizeYourSuccess.com
Facebook Group: Facebook.com/groups/systemsandoutsourcing/
LinkedIn: LinkedIn.com/company/systemsandoutsourcing/
Instagram: Instagram.com/systems_and_outsourcing/
YouTube: YouTube.com/@drsteveday42

ABOUT THE HOST
Steve was a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing
Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.
Most business owners are overwhelmed because they don’t know how to create systems or get the right help.
Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Steve continues his exploration of effective recruitment strategies in this episode. He emphasizes the importance of narrowing down the pool of applicants to find the right fit for the job, sharing his systematic approach to analyzing and grading applicants based on their responses to specific questions and test tasks. He streamlines the recruitment process by utilizing video interviews and objective grading criteria and ensures that only the most qualified candidates move forward.
This episode provides valuable insights and practical tips for building a solid team and systemizing the hiring process.

KEY TAKEAWAYS
💡 The recruitment process should include multiple stages to effectively filter out candidates and find the right fit for the job.
💡 Using a test task related to the candidate's work can help assess their skills and abilities before moving forward with an interview.
💡 Video interviews can be a valuable tool in the recruitment process, allowing you to assess a candidate's communication skills and professionalism.
💡 Grading and objectively evaluating candidates at each process stage can help ensure consistency and make informed decisions.
💡 It's essential to cut your losses quickly if a candidate is not a good fit, as keeping an underperforming employee can negatively affect the team and the business.

BEST MOMENTS
12:14 - 💬 ‘You want people to want it, to have a hunger for actually getting a job with us.’
17:46 - 💬 ‘Don't stick with somebody that is underperforming, that isn't getting, that isn't eager and keen and on it.’
17:57 - 💬 ‘This is your company, and it's important you have A players, attract A players.’
18:10 - 💬 ‘When you get right people, it's like the whole world gets better because suddenly you're like, wow, that void has been filled.’
20:15 - 💬 ‘If you build these competencies into your company, it removes the barriers to you just getting the right people and replacing underperforming staff.’ 

TIMESTAMPED OVERVIEW
[00:02:17] Filtering candidates based on wages and availability.
[00:03:28] Consider paying more for better candidates. Aim for around 20-30 people. Use figures as a gauge. Adjust standards and wages carefully.
[00:07:05] AI-generated content isn't reliable and lacks attention to detail. Hiring admin assistants testing for efficiency.
[00:10:24] Record video answers. Professional setting. No wasting time.
[00:13:31] Short videos can save time in interviews.
[00:16:32] Thorough process helps avoid bad hires.
[00:19:53] "Build competencies, recruit right, save time and costs."

VALUABLE RESOURCES
Free access to our flagship RECRUIT RIGHT FRAMEWORK
Website: www.SystemizeYourSuccess.com
Facebook Group: Facebook.com/groups/systemsandoutsourcing/
LinkedIn: LinkedIn.com/company/systemsandoutsourcing/
Instagram: Instagram.com/systems_and_outsourcing/
YouTube: YouTube.com/@drsteveday42

ABOUT THE HOST
Steve was a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing
Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.
Most business owners are overwhelmed because they don’t know how to create systems or get the right help.
Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.

🎙 Steve takes a deep dive into the world of recruitment, unveiling his battle-tested strategy for enlisting top-tier talent that perfectly aligns with your business. With insights honed from handpicking over 160 virtual assistants, Steve underscores the vitality of values-driven hiring and crafting an attention-grabbing job advert. Discover the art of spotlighting the candidate's gains by showcasing your company's mission and principles, thus infusing purpose into the role. Steve further unpacks the power of an unbiased application process, streamlining the weed-out of ill-suited applicants.

KEY TAKEAWAYS
💡 The job posting is crucial in attracting the right candidates. It should have a compelling headline, an attention-grabbing first paragraph, and communicate the company's values and mission.
💡 The job posting should focus on what the candidate will gain from working with the company, such as feeling appreciated and valued, being part of a supportive team, and having opportunities for growth and promotion.
💡 The application form should be objective and include yes/no or numeric questions to eliminate unsuitable candidates. This can include questions about internet speed, availability, and commute time.
💡 By hiring based on values and ensuring a good fit with the company culture, businesses can find candidates who have the necessary skills and align with the company's values and goals.
💡 Systemizing the recruitment process can save time and ensure a consistent and objective approach to hiring. This includes defining the role, utilizing existing staff, and creating a structured recruitment process with multiple stages.

BEST MOMENTS
18:22 - 💬 ‘When you're going through Facebook, and you're just basically flicking up on the Facebook feed, TikTok, or whatever it is you're going through, then you need to be that post that grabs your attention.’
23:56 - 💬 ‘The objective of the first paragraph is to get them to read the rest of it.’
25:21 - 💬 ‘We hire on our values, we fire on our values, and therefore we show the people what our values are.’
30:49 - 💬 ‘The entire purpose of that is to get them to click the link and to motivate them to go through your entire recruitment process.’
38:57 - 💬 ‘This stage, this application form, when you craft it, you've got to think of what are all the things that could put me off this person applying and how can I create a simple, quick question that can be graded objectively by anyone without my involvement?’

TIMESTAMPED OVERVIEW
[00:02:52] Covering job posting and applicant management process.
[00:03:46] Recruiting on values for a good fit.
[00:09:15] Create a plan, delegate tasks, and hire.
[00:11:19] Delegate tasks to focus on passions and save money.
[00:14:06] Evaluate staff skills and preferences for optimal roles.
[00:20:27] Use intriguing podcast-related titles to attract applicants.
[00:21:25] Attention-grabbing titles lead to effective job ads.
[00:26:42] Values-based decisions determine inclusion or exclusion. Discuss the mission statement - why we exist and what we aim to change. Make it resonate with desired employees - create successful businesses and meaningful careers. Painting a clear picture of our values and mission.
[00:29:17] Value role, no CVs, objective selection.
[00:30:55] Roles, responsibilities, rewards, promotion, pay range. Motivate applicants to click complete recruitment process.
[00:36:51] Filter out unsuitable interviewees using internet speed.
[00:38:53] Question your questions to find the perfect match.
[00:42:36] Good grasp of English, important for the job.
[00:45:32] Summarize content in 7 words maximum: Quick interviews reveal candidates' professionalism and suitability.
[00:48:37] Leave a rating and comment for us.

VALUABLE RESOURCES
Free access to our flagship RECRUIT RIGHT FRAMEWORK
Website: www.SystemizeYourSuccess.com
Facebook Group: Facebook.com/groups/systemsandoutsourcing/
LinkedIn: LinkedIn.com/company/systemsandoutsourcing/
Instagram: Instagram.com/systems_and_outsourcing/
YouTube: YouTube.com/@drsteveday42

ABOUT THE HOST
Steve was a slave to his business, but when he moved to Sweden in 2015, he was forced to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve’s been investing in property since 2002, has a degree in Computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing
Methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.
Most business owners are overwhelmed because they don’t know how to create systems or get the right help.
Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.