The Productivity Show

23 Calendar Tips and Tricks To Get Organized (TPS521)

Listen Later

Did you know your humble calendar can become a secret weapon for staying on top of life?

In this episode, we’re revealing 23 game-changing tips and tricks to help you master your schedule and boost your productivity like never before.

Whether you’re juggling work, school, or personal projects, these strategies will help you maximize every hour, making your calendar work for you, not the other way around.

Get 40% off a Calm Premium subscription at Calm.com/TPS.

Get an additional 15% off an annual membership at MASTERCLASS.com/tps.

You can find links to everything that we share in the show notes at theproductivityshow.com/.

Cheat Sheet:

Become a member of TPS+ and get ad-free episodes a week before anyone else with other great bonuses like the famous “One Tweak A Week” shirt.

  • Top 3 Productivity Resources [2:41]
  • Tip 1: Use Emojis as prefixes [4:01]
  • Tip 2: Integrate your work and personal calendar [5:43]
  • Tip 3: Have a family calendar for the household – digital and/or analog! [7:26]
  • Tip 4: Use default reminder settings [8:41]
  • Tip 5: If you’ve been using a calendar tool for a long time, you might have missed some new features [9:35]
  • Tip 6: Schedule buffer time [10:47]
  • Tip 7: Schedule travel time (for those who are late often) [11:45]
  • Tip 8: Have meeting-free days on the calendar [17:02]
  • Tip 9: Rule of 3: 3 blocks on the calendar for deep work [17:57]
  • Tip 10: Add links to notes for agendas [19:38]
  • Tip 11: Always add an address for easy copy & paste [20:29]
  • Tip 12: Add Zoom link to the location field too [21:41]
  • Tip 13: Have a weekly or daily review scheduled [22:58]
  • Tip 14: Use scheduler tool [23:40]
  • Tip 15: Know at least three shortcuts for calendars [25:10]
  • Tip 16: Add a calendar widget to your home screen for a quick glance [26:10]
  • Tip 17: Enable multiple time zones and week numbers to your calendar [27:03]
  • Tip 18: Integrate your calendar with your todo list [28:34]
  • Tip 19: Add recurring bills (that cannot be automated) as recurring events [29:07]
  • Tip 20: Use Doodle for event polling to see when everyone is available for a meeting [30:23]
  • Tip 21: Have contacts synced with the calendar (tagging, inviting, birthdays) [31:06]
  • Tip 22: Fantastical: put the next appointment in your menu bar [32:15]
  • Tip 23: If your calendar app supports it, copy & paste events [33:23]
    • Links:
    • Calm
    • Masterclass
    • 25X Productivity Coaching
    • Fantastical
    • Calendly
    • Ninja CREAMi Ice Cream Maker
    • Productivity Academy
    • The Productivity Show on Youtube
    • The Productivity Show Youtube Clips
    • Become a member of TPS+
    • Take the Productivity Quiz

      • If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!

      ...more
      View all episodesView all episodes
      Download on the App Store
      The Productivity ShowBy Asian Efficiency
      • 4.6
      • 4.6
      • 4.6
      • 4.6
      • 4.6

      4.6

      487 ratings

      More shows like The Productivity Show

      View all
      Beyond the To-Do List - Productivity for Work and Life by Erik Fisher

      Beyond the To-Do List - Productivity for Work and Life

      842 Listeners

      The 5 AM Miracle: Healthy Productivity for High Achievers by Jeff Sanders

      The 5 AM Miracle: Healthy Productivity for High Achievers

      727 Listeners

      Achieve Your Goals with Hal Elrod by Hal Elrod

      Achieve Your Goals with Hal Elrod

      1,324 Listeners

      Organize 365 Podcast by Lisa Woodruff

      Organize 365 Podcast

      1,305 Listeners

      Getting Things Done by GTD®

      Getting Things Done

      458 Listeners

      How to Be Awesome at Your Job by How to be Awesome at Your Job

      How to Be Awesome at Your Job

      1,040 Listeners

      This Organized Life: Decluttering Tips for Moms, Entrepreneurs and Professional Organizers by Laurie Palau

      This Organized Life: Decluttering Tips for Moms, Entrepreneurs and Professional Organizers

      283 Listeners

      Kwik Brain with Jim Kwik by Jim Kwik, Your Brain Coach, Founder www.KwikLearning.com

      Kwik Brain with Jim Kwik

      4,829 Listeners

      Best of Both Worlds Podcast by iHeartPodcasts

      Best of Both Worlds Podcast

      759 Listeners

      The Modern Manager by Mamie Kanfer Stewart

      The Modern Manager

      183 Listeners

      Work + Life Harmony | Time Management, Organization and Planning for Overwhelmed Women by Megan Sumrell: Time Management and Productivity Coach

      Work + Life Harmony | Time Management, Organization and Planning for Overwhelmed Women

      207 Listeners

      It's About Time | Time Management & Productivity for Work Life & Balance by Anna Dearmon Kornick

      It's About Time | Time Management & Productivity for Work Life & Balance

      229 Listeners

      The Greg McKeown Podcast by Greg McKeown

      The Greg McKeown Podcast

      943 Listeners

      Deep Questions with Cal Newport by Cal Newport

      Deep Questions with Cal Newport

      1,305 Listeners

      Best Laid Plans by Sarah Hart-Unger

      Best Laid Plans

      785 Listeners