Collecting data is one of the most important parts of being a special education teacher, but let’s be honest—it’s also one of the most overwhelming. Between figuring out how to track academic, behavioral, and anecdotal progress, and deciding how often to collect it, most teachers end up feeling stuck without a system that really works.

• In this episode, I’m breaking down the reality of data collection and sharing practical systems you can use to make the process manageable. From data notebooks and sticky note systems to exit tickets, independent IEP folders, and IEP boxes—you’ll hear tried-and-true strategies that can be customized to fit your classroom. I’ll also give you tips for training your paraprofessionals, keeping data organized, and making sure your notes actually make sense when you go back to use them.

What We’ll Cover in This Episode

• Why data collection often feels confusing and stressful
• The “how, when, and what” of data—and why consistency matters
• Tried-and-true systems you can try, including:
  • Data notebooks 
  • Sticky note system 
  • Exit tickets 
  • Independent IEP folders 
  • IEP boxes

Plus... Extra Tips to make your system work

Key Takeaways

• You don’t need a “perfect” system—you need a consistent one.
• Data should serve you by guiding instruction and showing growth, not just add to your workload.
• With the right tools in place, data becomes a resource, not a burden.

Resources Mentioned in This Episode
👉 Data Collection Sheets for Special Education Teachers – ready-to-use, customizable forms to simplify data tracking and keep you organized.

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