Finding the right todo list app can be extremely difficult. We want to help you shortcut the process by helping you match the correct task manager or todo list app with your specific needs. In this episode, Thanh and Brooks weigh the pros and cons of popular apps like OmniFocus, Trello, Asana, Todoist, and 2Do to help you pick the one that fits your specific situation so you don't need to personally try each one. By the end of this episode, you'll have a much better idea about what type of app you're going to need to manage your tasks. You'll also know the pros and cons of the most popular apps so that you can make sure that you don't just use the latest shiny new object but the one that will actually work for YOU.

Cheat Sheet

Brooks’ story of figuring out which todo list app was best for him via trial and error 2:52

How Thanh eventually landed on Omnifocus 5:10

The 3 different types of todo list apps 7:43

How a simple paper-and-pen todo list system can scale to digital task managers 9:17

The specific use cases that Thanh uses the macOS Reminders app for 10:39

Why cross-platform solutions can make task management easier 13:47

Why you want the company behind the app you use to be financially healthy 16:00

Our recommended apps for both personal use and team collaboration 19:09

The pros and cons of the iOS and MacOS Reminders app 22:25

Why Asana works so well for collaboration 26:11

How to use Trello to get an overview of what’s going on 28:08

How to create multiple workspaces in Asana for different areas of responsibility 30:54

The advantages of using Todoist 33:09

The very real productivity costs associated with switching to another todo list app 35:07

Why we use and teach OmniFocus at Asian Efficiency 39:02

Using contexts, defer dates, and more in OmniFocus 39:28

About the 2Do app and why it’s popular 45:28

Final thoughts on task managers 48:45

Links

OmniFocus

OmniFocus course

Trello

Asana

Todoist

2Do

GTD

Remember The Milk

Things

Kolbe

TPS57: Advanced OmniFocus Setup + Workflow w/ Joe Buhlig

TPS4: How to Use GTD Contexts in OmniFocus and Other Task Managers

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