Maintaining Your Balance when ‘Drinking from a Fire Hose’

Today’s topic was inspired by a post in the Ninja Facebook Group from Kelly Gordon of Kienlen Lattmann Sotheby's International Realty in Bedminster, New Jersey, asking, "What do you do to keep everything in harmony?" Acknowledging this common issue of how implementing the Ninja system can result in the scaling up of your business, potentially leading to burnout and frustration, Matt and Garrett respond to Kelly by sharing practical tips on maintaining harmony and balance while running a successful business. Drawing upon their own experience working with clients, they reveal the value of creating systems, focusing on one thing at a time, and prioritizing tasks in achieving this balance, and provide examples of how to manage time and delegate tasks effectively.

Our hosts also delve into hiring the right executive assistant, and explore the title and expectations that come with the role, noting that a good executive assistant can become the face of the business, leading to increased client satisfaction. They also emphasize the importance of training and management to create a more efficient system, freeing up the business owner's time to focus on income-producing activities. Ultimately, finding the right person for the job is key, and the benefits of a well-trained and effective executive assistant can be significant. We all know that following the Ninja system is going to grow your business - today’s episode demonstrates exactly how you can manage this increased activity, so that you can continue building momentum.

You can also keep the momentum building by joining the community of almost 10,000 Ninjas who collaborate, ask and answer questions, network, and more in the Ninja Selling Podcast group on Facebook at Ninja Selling Podcast Facebook. Leave a voicemail at 208-MY-NINJA if you’d like to offer more direct feedback. Be sure to check out Ninja Selling Events for upcoming installations and other events, and if you’d like personalized help in achieving your goals, visit Ninja Coaching to connect with one of our fantastic coaches.

 

Episode Highlights:

• The frustration that can arise when a business owner is struggling to keep up with the workload

• The importance of working on, not in, the business

• How to manage time effectively and prioritize tasks

• Tips for delegating tasks and responsibilities

• The role of building a team and using systems to scale up the business

• The importance of creating systems that fit individual needs

• Balancing work and life to avoid burnout and frustration

• Tips for staying organized and focused, including time-blocking

• Being honest with yourself about your strengths and weaknesses

•  Seeking out help in areas where you may not excel

• Hiring an executive assistant

• The importance of taking care of yourself

 

Quotes:

"When you work the system and the system works, you find that you're drinking from a fire hose. What do you do to keep everything in harmony?"

"When you're doing too many things at once, you're not doing anything well."

"Time-blocking has been a game-changer for me."

"You can't grow unless you start letting go."

"When you start to put that into a system, that's where the magic starts to happen."

"You actually have active business that you can't get to because you have so much on your plate."

"At some point, bringing on support, bringing on help, hiring an assistant, a transaction coordinator, whatever, is important for you."

"They typically become part of the face of your business...people need to walk away...getting the same feeling of like, ‘Man, I love working with Matt and his assistant.’"

"I think, compile all the tasks that you need someone to do and then find the right person."

"Have them shadow you...look at the processes. ‘I want you to document the processes, because these are going to be things I want you to take over doing.’"

 

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Garrett

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Matt

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