The Productivity Show

Mastering Your Time: Proactive Productivity Tactics (TPS551)

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Your to-do list keeps growing, but somehow, there’s never enough time to get it all done—what if the problem isn’t time, but how you’re managing it?

Productivity isn’t just about getting things done — it’s about making time for the things that move the needle. In this encore episode, we break down practical, no-nonsense strategies to shift from reactive scrambling to proactive planning.

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You can find links to everything that we share in the show notes at theproductivityshow.com/.

Cheat Sheet:

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  • Top 3 Productivity Resources [1:49]
  • Core principles for structuring your time and schedule [4:16]
  • Effective strategies for planning and organizing your time [12:00]
  • Prioritization tactics when everything feels urgent [17:06]
  • Essential apps, tools, and systems for staying organized [24:42]
  • Why outcomes matter more than tasks [32:22]
  • Best practices for structuring your daily schedule [34:09]
  • Balancing structure with flexibility in your routine [39:38]
    • Links:
    • 25X Productivity Coaching
    • Shopify
    • Indeed
    • Calm
    • Four Thousand Weeks: Time Management for Mortals by Oliver Burkeman
    • Elevation Lab The Anchor Pro
    • Tapp Collections Silver Purse Hanger
    • Toggl Track
    • one sec
    • The 3 Pillars of Productivity You Need To Unlock Your Full Potential
    • Proactive vs. Reactive: Stop Living on Autopilot (TPS478)
    • Fantastical
    • BusyCal
    • Productivity Academy
    • The Productivity Show on Youtube
    • The Productivity Show Youtube Clips
    • Become a member of TPS+
    • Take the Productivity Quiz

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