🎙 In this episode of Systemize Your Success, I share a harrowing experience from seven years ago when I accidentally deleted my entire Google Workspace account, taking with it all the work I had done for the first two and a half years of my business. The feeling of dread and helplessness was overwhelming, but thankfully, I was able to recover my files after a tense few hours. 

 

This incident taught me a crucial lesson about the importance of having a secondary backup for my core business data. I discuss how easy and affordable it is to set up a reliable cloud backup system using tools like iDrive and explain how to leverage shared drives to keep costs low while ensuring that all my business data is protected. 

 

Through this, I want to inspire you to take action and safeguard your valuable data so you never have to experience the panic I felt that day.

KEY TAKEAWAYS

💡 Importance of Backups: The episode emphasises the critical need for a secondary backup of core business data. This helps prevent loss from accidental deletions, ransomware, or other unforeseen events.

💡 Cloud Backup Solutions: A recommended solution for backing up data is iDrive, which offers 10 terabytes of storage for just $20 a year, making it an affordable option for businesses.

💡 Utilizing Shared Drives: By using Google Shared Drives or Microsoft SharePoint, business owners can centralise their data storage, ensuring that all files created by team members are backed up automatically when the owner is a member of those drives.

💡 Cost-Effective Strategy: The approach discussed allows business owners to back up all their data without paying for multiple licenses for each user, significantly reducing overall costs.

💡 Peace of Mind: Implementing a reliable backup system provides peace of mind, knowing that data is secure and recoverable. As a result, business owners can focus on their work without worrying about data loss.

BEST MOMENTS

00:20 - 💬 “I had inadvertently deleted my main Google account and, along with it, everything I created.”

03:06 - 💬 “If you've got one copy of something, that's actually zero. Two copies are one, and three copies are two.”

05:56 - 💬 “The way that I keep my backup license down to the absolute minimum is ensuring that everybody saves all of the files and folders into what are called in Google—Shared Drives.”

10:24 - 💬 “It gives me that peace of mind that, no matter if it's malicious and an accidental or a completely something out of my control, I know it's backed up.”

TIMESTAMPED OVERVIEW

00:00 Digital Recovery and Backups Lesson

06:55 Comprehensive Business Backup Strategy

08:10 Email Management and Backup Simplified

11:21 “Share Backup Advice Widely”

VALUABLE RESOURCES

• iDrive Affiliate Link: https://sys.academy/tools

LINKS TO CONNECT WITH THE HOST

• Podcast: https://www.systemizeyoursuccess.com

Website: https://systemsandoutsourcing.com/

Facebook Group: https://facebook.com/groups/systemsandoutsourcing/

LinkedIn: https://linkedin.com/company/systemsandoutsourcing/

Instagram: https://instagram.com/systems_and_outsourcing/

YouTube: https://youtube.com/@drsteveday42

TikTok: https://www.tiktok.com/@drsteveday42

ABOUT THE HOST

Steve used to be a slave to his business, but moving to Sweden in 2015 forced him to change how he worked. He switched to running his businesses remotely. After totally nailing this concept, he spent his time helping other small business owners do the same. Steve has been investing in property since 2002, has a degree in computing, and worked as a doctor in the NHS before quitting to focus full-time on sharing his systems and outsourcing methodology with the world. He now lives in Sweden and runs his UK-based businesses remotely with the help of his team of Filipino and UK-based Virtual Assistants.

 

Most business owners feel overwhelmed because they don’t know how to create systems or get the right help.

 

Our systems and outsourcing Courses and coaching programme will help you automate your business and work effectively with affordable virtual assistants. That way, you will stop feeling overwhelmed and start making more money.