Business travel – glamorous on Instagram, chaotic in real life. In this episode of The EA Campus Podcast, host Nicky Christmas revisits one of her most-requested topics: how to expertly plan and manage business travel for your executive. Originally recorded at her first public speaking event back in 2012 (or maybe 2013 – who’s counting?), this session has been fully updated for 2025 with all the latest tools, AI tricks, and tech tips.

Whether your executive is flying long-haul or hopping on a train to a regional office, you’ll learn how to build a bulletproof itinerary that keeps them calm, collected, and exactly where they need to be. From pre-flight prep to worst-case scenario plans, we’re covering it all.

Oh, and yes – we still print the itinerary. Even in 2025.

In this episode, we cover:

• Why travel planning is still one of the most essential EA skills
• Setting clear expectations before your executive sets foot on a plane
• Questions to ask before you book anything (trust us, these are game changers)
• What the purpose of the trip tells you about how to plan it
• How to build an itinerary your executive will actually use
• Four essentials every itinerary needs – plus the added extras that make all the difference
• Why paper copies still matter (yes, really)
• Who should get a copy of the itinerary – it’s not just your exec!
• How to prep for delays, jet lag, and all those unexpected curveballs
• The best AI and travel tech tools to streamline the process in 2025
• One final Google Maps trick that will make you look like a total travel genius

🎁 Free Download:
Grab our customisable Travel Itinerary Template – complete with emergency contact checklist and pre-trip planning questions.

The EA Campus

In this solo episode, host Nicky Christmas dives into a topic that’s often overlooked but absolutely essential for Executive Assistants - feedback. Not just collecting it, but organising it, categorising it, and using it to demonstrate your value, influence, and impact.

We’ll unpack how to turn everyday praise into a powerful narrative you can use in performance reviews, salary conversations, and even job interviews. If you've ever struggled to explain your contribution, this episode will give you the tools—and the confidence—to make your invisible work visible.

Plus, Nicky shares a free downloadable Feedback Categorisation Template to help you get started.

🔗 Download the free template here: https://theeacampus.com/podcast/ep62

🗂️ Show Notes:

In this episode, you’ll learn:

• Why feedback often goes unnoticed—and how to start spotting it
• How to collect feedback in a way that fits into your busy schedule
• A step-by-step system for categorising and analysing your feedback
• How to turn praise into a compelling narrative for performance conversations
• Why sending your feedback summary ahead of time changes the tone of the meeting
• How tools like ChatGPT can help structure and polish your feedback log

💡 EA Tip of the Week:
Track praise like you’d track spending. It doesn’t have to be perfect—it just has to be captured.

🎁 Resources Mentioned:

• Download the Feedback Categorisation Template
• Sign up for The Collaborative Assistant Masterclass – Friday 30th May

📣 Don’t forget to:

• Subscribe, share, and leave a review
• Follow us on LinkedIn and Instagram @TheEACampus
• Visit https://theeacampus.com for upcoming events, courses, and community support

The EA Campus

This week, we’re tackling one of the most common challenges Assistants face - getting your Executive to delegate.

If your Executive insists on doing everything themselves, avoids handing off tasks, or says they simply don’t have time to show you the ropes, you're not alone. In this episode, I unpack eight key reasons why so many Executives struggle to delegate and what you can do about it. From perfectionism and fear of failure to not knowing where to start, we’ll explore the mindset behind the resistance and give you practical strategies to break through the barrier.

You’ll learn how to:

• Understand the psychology behind under-delegation
• Use the “multiple-choice strategy” to make it easier for your Executive to say yes
• Build trust and showcase your capability through small wins
• Create a system that makes delegation a habit, not a headache

Plus, I’ll share tips on how to keep your Executive accountable once they start delegating.

👋 A quick heads-up before we dive in - May is a big month here at The EA Campus! Join us for the Project Management Masterclass with Mary Beth Imbarratto on Friday, 9th May, our Impact Virtual Summit on Friday, 16th May, and the Collaborative Assistant Masterclass on Friday, 30th May. We’d love to see you there!

Project Management Masterclass

Impact Virtual Summit

Collaborative Assistant Masterclass

Ready to help your Executive let go and level up? Let’s get into it!

The EA Campus

From setting goals and refreshing their profile to drafting content and tracking engagement, Nicky walks you through seven practical steps to help your Executive build a personal brand on LinkedIn - without it taking over your day.

Whether you're already ghostwriting posts or just starting to explore what this might look like, this episode is packed with advice, real-world EA insights, and helpful tools to make the process smoother.

You don’t need to be a social media manager to add value here. You just need the right plan, the right tools, and the confidence to get started.

Plus, don’t miss the bonus segment on what not to do when managing your Exec’s LinkedIn, and a reminder of the exciting events coming up on The EA Campus!

🎧 Listen now and learn:

• How to set goals and boundaries with your Executive
• What kind of content works best on LinkedIn
• How to create a sustainable content schedule
• Tools to help you write, schedule, and track content
• How to turn social media support into real performance wins

Content Planning & Scheduling:

• Trello / Asana (content calendar)
• Notion (content tracker)
• SocialBee (scheduling, categorising, and repurposing posts)
• Buffer / Later (content scheduling)
• LinkedIn’s Native Scheduling

Content Creation & Design:

• Canva (graphics, thumbnails)
• ChatGPT (drafting ideas - just make sure to edit for tone!)

LinkedIn-Specific Tools:

• Shield App (performance analytics)
• Taplio (personal branding, scheduling, AI help)
• LinkedIn Creator Mode (highlight posts, access extra tools)
• Crystal (understand tone of potential connections)

Profile Optimisation:

• Teal
• Resume Worded

The EA Campus

In this special Admin Week episode of The EA Campus Podcast, we’re exploring one of the most important (and often most uncomfortable) topics for Executive Assistants: asking for a training budget.

If you've ever felt awkward or unsure about asking for professional development support, this episode is for you. We’re unpacking the mindset shift that turns “asking for permission” into “claiming what’s already available to you” - because training isn’t a luxury, it’s a necessity.

We cover:

• Why EA-specific training matters more than ever
• The reasons assistants hold back from asking for budget—and how to move past them
• How to make a confident, strategic ask (with a strong ROI)
• What to do if the answer is “no”
• The tools and templates available to make your ask easier (including our free Business Case Template)

Plus, to celebrate Admin Week, we're offering 40% off all EA Campus online courses through April—the perfect reason to take that next step.

This is your moment. You deserve professional development, and in this episode, we’ll show you how to ask for it with clarity, confidence, and purpose.

The EA Campus

In this episode, we’re diving into a topic that sparked a massive response on LinkedIn - KPIs for Executive Assistants. If you've ever struggled to explain your value, felt stuck in performance reviews, or wondered how to track the impact of your work, this is the episode for you.

We explain KPIs, why they matter in our role, and how you can start measuring your impact in simple, practical ways without adding to your workload. We also discuss how to use this data in one-to-ones, performance reviews, interviews, and even casual conversations with your Executive (yes, without feeling like you’re bragging!).

And a huge thank you to our sponsor, Vimcal EA, for supporting this episode. Their brand-new Executive Calendar Audit feature is a game-changer for Assistants looking to save time and prove their value. Make sure to check out the free upcoming webinar!

Links and Resources Mentioned

• Free KPI Template for Executive Assistants
  → theeacampus.com/podcast/ep58
• Vimcal EA – Executive Calendar Audit Tool
  → https://vimcal.com/ea
• Vimcal EA Webinar – Hosted by CTO Michael Zhao
  → Next session: April 18th, 2025 – Register here: https://lu.ma/ro0ylk6k
• 📌 Recommended Tools to Track KPIs
  • Project/Task Management: Asana, ClickUp, Trello
  • AI Tools: ChatGPT, Zapier, Microsoft Power Automate
  • Travel & Expense Management: Concur, Expensify, Navan
  • Feedback & Survey Tools: Google Forms, Typeform

The EA Campus

In this inspiring episode of The EA Campus Podcast, Nicky Christmas sits down with the one and only Hallie Warner - Force Multiplier, coach, consultant, and co-author of The Founder and the Force Multiplier. If you’ve followed Hallie’s work, you’ll know how much she’s impacted the assistant community. And if this is your first introduction to her, you’re in for something really special.

Hallie shares her career journey from early assistant roles to becoming Chief of Staff and now launching her own business, including the brand-new Force Multiplier Academy. We dive into what it means to show up as a strategic partner, how Hallie defines the Force Multiplier mindset, and what makes a true, trusted partnership with your Executive.

We also talk about:

• The transition from EA to Chief of Staff (and how to know if it’s right for you)
• Building your personal brand intentionally (even if you're an introvert)
• Taking a meaningful career break and learning to rest
• The power of self-awareness and communication style in building influence
• Her current coaching and consulting work, plus exciting new projects on the horizon

And yes, Hallie shares her latest book recommendations, her love for reality TV (hello, The Traitors), and what’s always on her desk, even on a deserted island.

Whether you're just starting out in your career or stepping into a senior EA or Chief of Staff role, Hallie’s honest, practical advice will leave you feeling empowered and ready to take the next step.

• Hallie Warner LinkedIn 
• The Force Multiplier Academy
• Email: [email protected]
• The Inner Circle Weekly Newsletter

Books: 

• All the Colors of the Dark by Chris Whitaker
• The Wedding People by Alison Espach 
• Fierce Conversations by Susan Scott
• Multipliers & Impact Players by Liz Wiseman 

The EA Campus

In this episode of The EA Campus Podcast, we’re diving into one of the most powerful strategies you can adopt as an Executive Assistant: goal-driven scheduling.

If your Executive is constantly running from one meeting to the next with no time to think, strategize, or actually do the work, this episode is for you. I’ll walk you through how to shift from reactive calendar management to a more purposeful, high-impact way of structuring the schedule — and why this is a game changer for both you and your Executive.

We’ll explore what goal-driven scheduling actually means, how to build it into your workflow, how to handle pushback, and the tech tools that can make it all feel easier and more doable.

💡 Mentioned in this episode:

• Tools & Tech for Assistants Masterclass – Friday 4th April
• Email Management & Triaging Inboxes Masterclass with Steuart Snooks – Friday 25th April
• Effective Calendar Management Online Course
• Vimcal EA – The First Calendar Built for EAs
• Read the Full Vimcal EA Review on The EA Campus Blog
• Resources to Help Run Better 1:1s with Your Executive

Thank you to this week's sponsor - Vimcal EA. 

The EA Campus

In this episode of The EA Campus Podcast, we explore the world of event technology, specifically for Executive Assistants. If you're responsible for planning, managing, or supporting events in your role, this episode offers valuable insights and 15 carefully selected tech tools that will help you streamline your entire planning process.

From venue sourcing and attendee registration to engagement tools and multilingual support, we cover all the platforms that will make your life easier as an EA. Nicky also shares personal experience managing countless events and previews two upcoming EA Campus events focused on tech and tools.

✨ Don't miss out!

• The Evolve Virtual Summit is happening Friday, 28th March — there’s still time to grab your ticket!
• Our Tools & Tech Masterclass is taking place next Friday, 4th April — come join us live!

🎁 Resources Mentioned:

• DOWNLOAD PRODUCT: Events Management Template Pack – $90

Show Notes:

• Cvent
• Whova
• Eventbrite
• RegFox
• Splash
• Attendify
• HeySummit
• Hubilo
• Bizzabo
• Eventcombo
• Mixhalo
• ZipKister (or search relevant badge printing tools if this is not publicly available)
• VenueScanner
• Grip
• Interprefy

The EA Campus

In this episode of The EA Campus Podcast, we’re diving into the topic of career mapping for Executive Assistants. Career progression in the EA world isn’t always linear, and for many of us, it’s something we don’t often prioritize. Whether you see the EA role as a stepping stone to another career or you’re committed to excelling in this profession, having a clear career map is essential.

We’ll walk through the five key steps to career mapping, from setting clear goals to identifying skill gaps and building an action plan that aligns with your professional aspirations. We also discuss common challenges EAs face when planning their careers—like falling into the role without a plan, not having enough time to focus on development, or chasing salary increases without a long-term strategy.

You’ll also hear about the latest trends in career mapping, including:

• The importance of soft skills and how to develop them
• The rise of technology in the EA role and why embracing digital tools is crucial
• Non-linear career paths and why the EA profession offers more flexibility than you might think

This episode is packed with practical steps, insights, and advice to help you take charge of your career and make intentional choices about your professional growth.

Show Notes:

• Career Mapping Template
• Episode 44: Setting Meaningful Career Goals as an EA – eacampus.com/podcast/ep44
• Upcoming Events at The EA Campus:
  • Automation Masterclass – Tuesday, 25th March
  • EVOLVE Virtual Summit – Friday, 28th March

The EA Campus