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Rising costs, tighter margins, and increased competition make it easy to blame the market for shrinking profits. But for many property management companies, the real issue is internal inefficiency. In this episode, Jay from Better Who explains why operational waste, undocumented policies, unclear roles, and poorly defined processes quietly drain profitability every single day. Jay breaks down how property managers can reclaim lost productivity by focusing first on people, process, and policy before jumping into automation or AI.  

From eliminating tribal knowledge to defining accountability charts and documenting procedures as they happen, this conversation highlights practical steps companies can take to become more scalable and more profitable. The discussion also explores how AI should be approached as a tool, not a solution. With the right team ownership, documented knowledge, and a clear internal playbook, AI becomes a powerful efficiency enhancer rather than a risky distraction.