Have you ever left a virtual meeting thinking, “That could’ve been an email.”? Today’s guest used to feel the same.

Meet Jill Molee. Jill is the Director of Counseling & College Advisor at College Prep 360. I’ve been lucky to have Jill as a client and I’m grateful she was willing to experiment with me for this on-air coaching call.

As the director of a fully remote, client-facing team, her calendar was packed—but not productive. Her meetings lacked clarity, structure, and worst of all, real collaboration.

In this special on-air coaching session, Jill shares how she restructured her meetings around open agendas, clear objectives, and authentic team participation.

Learn how she used simple tools (like Google Docs and a consistent format) to shift her team meetings from chaos to clarity—creating a culture where team members engage, collaborate, and even look forward to meetings.

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Conversation Topics

• (00:00) Introduction
• (01:35) Meet Jill Molee of College Prep 360 
• (03:31) Managing a fully virtual team
• (04:04) Jill’s meeting strategies that work
• (06:10) Tips on how to manage time and prioritize better
• (08:15) Encouraging participation in meetings
• (12:07) Building community in a virtual team
• (15:08) Types of meetings Jill runs
• (18:18) Knowing when to end meetings early
• (21:19) Encouraging attendance in optional meetings
• (24:07) Celebrating collaboration outside of meetings
• (25:08) Leadership lessons and takeaways
• (27:26) [Extended Episode] Bonus Tips for Improving Meetings

Additional Resources:

- Get the extended episode by joining The Modern Manager Podcast+ Community for just $15 per month

- Read the full transcript here

- Follow me on Instagram here 

- Visit my website for more here

- Upskill your team here

- Subscribe to my YouTube Channel here

 Keep up with Jill Molee 

- Visit College Prep 360 here

FREE PDF: 2 Strategies for Assessing and Improving Your Meetings 

This step-by-step workbook walks you through two simple strategies that any manager can immediately implement to improve their meetings.

To get this bonus and many other member benefits, become a member of The Modern Manager Podcast+ Community.

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The Modern Manager is a leadership podcast for rockstar managers who want to create a working environment where people thrive, and great work gets done.

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