Nobody likes bad meetings — they waste time, drain energy, and rarely get results. In this episode, we’re breaking down the 5 must-haves for running meetings that actually work. From setting a clear purpose to leaving with real action items, we’ll give you a simple framework to tighten up every meeting on your calendar. If your meetings are lacking this Spring; this episode is for you.

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00:00 - Start

01:01 - Defining the Purpose of Meetings

02:00 - Setting the Agenda

03:27 - Assigning Roles and Responsibilities

05:13 - Types of Meetings and Their Goals

07:00 - Maintain Your Meeting Commitments

09:40 - Weekly & Monthly Meeting Structures

11:30 - Final Thoughts

Show Notes

Clear Meeting Purpose: Always define the purpose of each meeting to prevent unnecessary gatherings

Agenda Preparation: Create and share a detailed agenda in advance to ensure participants come prepared.

Defined Roles: Assign roles such as timekeeper, note-taker, and facilitator to ensure smooth meeting flow.

Types of Meetings: Distinguish between decision-making, working, and informational meetings to maintain focus and clarity.

Honor Commitments: Keep meeting schedules and commitments to build trust within the team even during peak seasons.

Essential Meetings: Schedule regular weekly meetings for operations, sales, and finance/admin, along with monthly and quarterly reviews.

One-on-One Sessions: Conduct weekly one-on-ones to address individual progress and foster personal connections.

Final Thought: Structured and respected meetings build momentum and improve organizational efficiency.

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The Grow Show podcast is sponsored by STIHL and brought to you by The Grow Group - a leading coaching and education firm for landscape professionals. Your host is Marty Grunder, president and CEO of The Grow Group and Grunder Landscaping Co., one of the most successful design-build operations of its kind in the Midwest. The Grow Show shares ideas, tips, tactics, and insights that will help you grow your landscaping business.

Resources:

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