Master Delegator Podcast

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“You have to make sure that you set up your team for success.”

In this special 200th episode of the Master Delegator podcast, host Kristy Yoder is joined by her Smart VAs Senior Operations team, Miguel, Lexxie, and Regine to dive deep into the art of delegating tasks to virtual assistants (VAs). With their extensive experience, they discuss powerful strategies and share personal anecdotes that shed light on the nuances of effective task delegation.

Kristy Yoder kicks off the episode by emphasizing the importance of trust and taking calculated risks when hiring a virtual assistant. Drawing from her own experiences, she highlights the need to invest time in building a strong relationship with VAs. Lexxie adds further value by stressing the importance of assessing team members’ strengths, providing clear instructions, and setting appropriate expectations, accompanied by regular check-ins. Regine offers a valuable perspective, reminding listeners that clients might expect fast task completion due to their own expertise but should allow VAs some learning and adjustment time.

Lexxie and Regine both underscore the significance of setting clear objectives and maintaining open communication, noting that these factors are crucial for successful task delegation. Miguel shares his observations on common pitfalls, like micromanaging and lack of clarity from clients, reiterating the need for trust to prevent inefficiencies and encourage business growth.

Throughout the episode, listeners will uncover several golden nuggets of wisdom about the importance of collaboration, as Kristy and her guests compare managing VAs to nurturing business relationships. They discuss how effective leadership, orientation, and training can significantly impact productivity and client satisfaction.

KEY TAKEAWAYS

1. Trust and Patience are Crucial: Build a strong relationship with your VAs, trust them with tasks, and give them time to understand your business.
2. Clear Objectives and Communication: Clearly outline expectations and maintain open lines of communication to prevent misunderstandings and delays.
3. Assess and Match Skills Effectively: Understand the task requirements and match them with the appropriate VA skillset for efficient completion.
4. Time Management and Realistic Deadlines: Allocate time based on task complexity and communicate feasible deadlines to avoid unnecessary pressure.
5. Invest in Training and Guiding: Spend quality time training and orienting your VAs to set them up for success and long-term productivity.

Tune in to this landmark episode for more invaluable insights from our seasoned guests and enhance your task delegation strategies with VAs!

Support the show

Are you in need of any assistance? Are you tired and running out of time? It's time to start looking for a virtual assistant! Learn how to get your freedom and life back by visiting smartvirtualassistants.com

Be part of our Facebook community page for entrepreneurs who want to become a master delegator.

Do you want to learn how to hire a virtual assistant? Access our free training.

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“Companies run by women tend to be asked different questions when it comes to investors.”

In this episode of the Master Delegator podcast, Kristy Yoder discusses profoundly with Zuri Dacosta, the founder of Beanworx, a company dedicated to helping women-led businesses secure funding and close the equity gap. Zuri’s passion centers on providing alternative funding methods, such as equity crowdfunding, to address the substantial disparities in venture capital funding that women entrepreneurs face. 

Zuri provides insights into the different types of crowdfunding, the importance of understanding one's community, and the significance of storytelling in engaging potential investors. She also candidly discusses the challenges she faced in the industry, including the gender biases that result in women-led businesses being scrutinized differently by investors. Despite these hurdles, Zuri shares her optimism and the incremental progress being made, highlighted by the slight increase in venture capital funds allocated to women-led businesses.

The conversation explores Zuri’s strategies for maintaining a work-life balance amidst her entrepreneurial efforts and a full-time job. She emphasizes the necessity of rest, time management, and the sacrifices sometimes required to achieve long-term goals.

Key Takeaways

• Statistics Awareness:
   Understand the significant equity gap in venture capital funding for women-led businesses.
• Crowdfunding Basics:
   Learn about the types of crowdfunding and how equity crowdfunding can be a game-changer for women entrepreneurs.
• Community Engagement:
   Tap into your community and network to build support around your business story.
• Gender Bias in Investment:
   Recognize the different standards applied to women-led businesses and the importance of advocacy for equity.
• Work-Life Balance:
   Implement time management strategies and make intentional sacrifices to maintain a healthy balance.

Dive into this episode for an inspiring conversation on breaking barriers and forging new paths for women entrepreneurs!

Learn more about Zuri Dacosta here:
LinkedIn: https://www.linkedin.com/in/zuri-da-costa-841561145/
Website: https://beanworx.co/

Support the show

Are you in need of any assistance? Are you tired and running out of time? It's time to start looking for a virtual assistant! Learn how to get your freedom and life back by visiting smartvirtualassistants.com

Be part of our Facebook community page for entrepreneurs who want to become a master delegator.

Do you want to learn how to hire a virtual assistant? Access our free training.

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“If it hits the calendar, it's real. It's happening.”

In this episode of the Master Delegator podcast, Kristy sits down with Stephanie Polcyn, a seasoned business marketing strategist and podcast producer. Stephanie shares her remarkable journey from a corporate career to becoming a stay-at-home mom who homeschools her children, all while building a successful business. Her insights are invaluable for mompreneurs trying to navigate the complexities of balancing personal and professional responsibilities.

Stephanie dives deep into the essence of setting boundaries and effectively communicating priorities. She emphasizes the importance of clear communication with family and setting non-negotiable time blocks for both personal and professional tasks. Her practical tips include using both digital and paper calendars to keep everyone in sync and delegating responsibilities to children to create a cohesive family dynamic. Moreover, she discusses the significance of overcoming self-doubt and imposter syndrome by prioritizing internal work and aligning one’s actions with faith and personal growth. For any mompreneur, her strategies provide a blueprint for achieving a balanced and fulfilling life.

Key Takeaways:

1. Time blocking and communication are crucial for managing multiple responsibilities effectively. Use both digital and paper calendars to organize work and family schedules.
2. Delegation is key. Even children can be given responsibilities to help manage household and work tasks.
3. Overcoming self-doubt and imposter syndrome is essential. Face your fears, prioritize your faith, and view both successes and failures as learning opportunities.
4. Set boundaries that reflect your priorities, don't be afraid to say no, and communicate openly with your partner.

Stephanie’s insights and experiences offer invaluable advice for anyone balancing personal and professional life challenges. From managing self-doubt to setting priorities and time management, this episode provides a wealth of knowledge for mompreneurs and business owners alike.

Check out the full episode for more of Stephanie’s insights and practical tips!

Learn more about Stephanie Polcyn here:
Instagram: https://www.instagram.com/stephpolcyn/
Website: www.stephaniepolcyn.com

Support the show

Are you in need of any assistance? Are you tired and running out of time? It's time to start looking for a virtual assistant! Learn how to get your freedom and life back by visiting smartvirtualassistants.com

Be part of our Facebook community page for entrepreneurs who want to become a master delegator.

Do you want to learn how to hire a virtual assistant? Access our free training.

Send us a text

“Everybody should have an accountant or someone taking care of their finances.”

In this episode of the Master Delegator podcast, Kristy Yoder interviews Latesha Lynch, an entrepreneur and marketing strategist, who shares her transformative journey of self-growth and managing her business during challenging times. Lastesha’s story exemplifies the importance of leadership development, proper delegation, and balancing personal well-being with business success.

Throughout the episode, Latesha recounts her early days of business expansion, the pitfalls of her initial hiring attempts, and the impactful lessons she learned about effective leadership. She shares candidly about hiring an Operations and Marketing Manager (OBM) who eventually fired her, along with facing issues with an underperforming social media manager. These experiences highlighted her need for stronger leadership skills, which led her to a transformative leadership retreat.

The conversation delves into the significance of treating a business like a full-time job, the importance of re-evaluating pricing strategies, and the ongoing struggle to balance work and personal life. Latesha also reflects on the value of proper team training and preparation, acknowledging her impatience and initial misconceptions about outsourcing.

Key Takeaways:

• Leadership and Self-Development: Proper leadership skills are crucial for managing a team and achieving business success. Engaging in self-reflection and training, as Latesha did through a leadership retreat, can profoundly impact one's ability to lead effectively.
• Hiring and Training: A successful team requires proper training and clear communication. Assumptions about skills can lead to challenges, so it's vital to invest time in preparing your hires thoroughly.
• Balance and Self-Care: Avoiding burnout is critical. Latesha emphasizes the importance of incorporating self-care and joy into your daily routine to maintain a sustainable work-life balance.
• Pricing and Profitability: Pricing your services correctly is essential. Latesha shares how she transformed her business by adjusting her pricing strategy to reflect the true value of her offerings.

Check out the full episode for more of Latesha’s invaluable advice!

Learn more about Latesha Lynch here:
https://www.instagram.com/hermarketingcoach/
https://hermarketingcoach.com/
https://hermarketingcoach.com/revolutionary-ceo-podcast/

Support the show

Are you in need of any assistance? Are you tired and running out of time? It's time to start looking for a virtual assistant! Learn how to get your freedom and life back by visiting smartvirtualassistants.com

Be part of our Facebook community page for entrepreneurs who want to become a master delegator.

Do you want to learn how to hire a virtual assistant? Access our free training.

Send us a text

“Hire for character, train for skill”

In this episode of the Master Delegator podcast, Kristy Yoder interviews Christiane Schroeter, a full-time professor, business owner, and host of the podcast "Happy, Healthy Hustle." With a passion for increasing happiness and empowering female entrepreneurs, Christiane runs her business "Hello, Happynest" and focuses on making wellness minimalistic and cost-efficient.

Throughout the episode, Christiane shares the significance of delegating tasks thoughtfully and likens it to the process of an airplane taking off, short-cutting the timeframe to success. She emphasizes the need to identify one's passion and focus on these areas while delegating the rest. Christiane discusses her effective hiring strategy that prioritizes character over skill, providing valuable insight into building a productive and enjoyable team.

Christiane also highlights the key role of self-care in entrepreneurship, discussing how prioritizing personal well-being is essential to thriving in business. She advises entrepreneurs to think about their legacy and align day-to-day activities with broader goals, avoiding the pitfall of taking on too much at once.

Key Takeaways

• Delegating tasks gradually and carefully is critical to avoid overwhelming your team and ensure effective execution.
• Effective hiring focuses on character over skill, building a team that aligns with your thinking and enhances interactions.
• Balance self-care with business demands; your well-being drives your entrepreneurial success.
• Be authentic and open in communication to foster a transparent and productive work environment.
• Align day-to-day activities with your broader goals and legacy to maintain focus and intentional progress.
• Use meaningful dates in the calendar as milestones to track progress and stay motivated.

As Christiane emphasized: "Think about your legacy and what you want to be known for. Align your daily activities with your broader goals, enabling you to live a purposeful and fulfilled entrepreneurial journey."

Check out the full episode for more of Christiane's enlightening insights!

Learn more about Christiane Schroeter here:
Hello Happy Nest, https://hellohappynest.com/
Podcast: https://hellohappynest.com/podcast/
Instagram: https://www.instagram.com/hello.happy.nest/
YouTube: https://www.youtube.com/@hellohappynest
Facebook: https://www.facebook.com/HelloHappyNest
LinkedIn: https://www.linkedin.com/in/christianeschroeter/
TikTok https://www.tiktok.com/@hello.happy.nest

Free planner:
https://hellohappynest.thrivecart.com/petite-practice-planner/?coupon=PODCASTS

Support the show

Are you in need of any assistance? Are you tired and running out of time? It's time to start looking for a virtual assistant! Learn how to get your freedom and life back by visiting smartvirtualassistants.com

Be part of our Facebook community page for entrepreneurs who want to become a master delegator.

Do you want to learn how to hire a virtual assistant? Access our free training.

Send us a text

“The conscious choice to approach things differently, that is leadership.”

In this episode of the Master Delegator podcast, Kristy Yoder interviews Josi Dumont, a leadership and mindset coach who helps women turn self-doubt into self-trust and build authentic lives and businesses. As a coach, Josi focuses on helping women create and build their lives and businesses authentically, without simply copying others.

Throughout the episode, Josi shares her journey from working in corporate finance to becoming a coach and entrepreneur. She discusses her experience with burnout and how hitting rock bottom led her to reevaluate her life and career. Josi also shares insights on preventing burnout as an entrepreneur, emphasizing the importance of sustainable productivity, self-care, and prioritizing life over work.

The conversation delves into the challenges entrepreneurs face when establishing their businesses and the importance of balancing self-care with the demands of growing a client base. Josi offers advice on prioritizing tasks, delegating, and setting realistic goals to avoid burnout. She also stresses the significance of leadership and taking ownership of one's well-being as an entrepreneur.

Key Takeaways

• Schedule your life first, then work around it. Don't let work consume your entire calendar.
• During busy periods, prioritize ruthlessly. What can you delete, delay, or delegate from your task list? Focus only on the needle movers.
• Make self-care non-negotiable, even if it's just 5 minutes. Build in little "energy refillers" throughout your day.

As Josi powerfully stated: "Your well-being, your health is one of the key drivers of your business. If you don't have that, you cannot run a business." Take ownership of your calendar, embrace experimenting to find what works for you, and lead yourself (and your business) more sustainably.

Check out the full episode for more of Josi's insights!

Learn more about Josi Dumont here:
https://www.instagram.com/josi_dumont/
https://www.linkedin.com/in/dumont-josi/
https://josidumont.com/
https://www.youtube.com/channel/UCqDAhcp3fFZE45iYiHc9bxg
https://thejosidumontpodcast.buzzsprout.com

Support the show

Are you in need of any assistance? Are you tired and running out of time? It's time to start looking for a virtual assistant! Learn how to get your freedom and life back by visiting smartvirtualassistants.com

Be part of our Facebook community page for entrepreneurs who want to become a master delegator.

Do you want to learn how to hire a virtual assistant? Access our free training.

Send us a text

“Don't ever force something, because you're not going to produce good work.”

In this episode of the Master Delegator podcast, we sit down with Samir Abukhodair, a former engineer turned tech project manager and producer who discovered a passion for coaching and mentoring. Samir shares his journey of transitioning from the corporate world to starting his own business, Creatures of, focusing on compassion, empathy, and helping people, the world, and animals. He discusses the importance of diversifying income streams and aligning his work with his values, leading him to pursue teaching, tutoring, and creating a sustainable lifestyle.

Samir also delves into his experiences with imposter syndrome and the significance of emotional intelligence in personal and professional growth. Throughout the episode, he emphasizes the power of being genuine, authentic, and mindful in attracting opportunities that fulfill and align with one's values.

Key Takeaways

• Embrace diversification: Samir highlights the importance of diversifying income streams and business ventures to achieve flexibility and independence in an ever-changing world.

• Align your passions: By combining his skills in project management, engineering, and teaching, Samir found a way to create a business that truly aligns with his values and passions.

• Be genuine and authentic: Samir emphasizes the power of being true to yourself and your principles, attracting opportunities that resonate with your mission and drive.

Don't miss this episode packed with valuable insights for entrepreneurs, professionals, and anyone seeking to make a positive impact in their lives and the world around them. 🎧

Learn more about Samir Abukhodair here:
https://www.creaturesof.life/

Support the show

Are you in need of any assistance? Are you tired and running out of time? It's time to start looking for a virtual assistant! Learn how to get your freedom and life back by visiting smartvirtualassistants.com

Be part of our Facebook community page for entrepreneurs who want to become a master delegator.

Do you want to learn how to hire a virtual assistant? Access our free training.

Send us a text

"There are times when the nice thing would be to keep somebody on, the kind thing would be to let them go."

Unlock the secrets to self-aware leadership and effective delegation with our extraordinary guest, Catherine, founder and CEO of The Awaken Company. Learn from her journey of growing an agency from one person to a thriving 70+ member team, and discover the importance of hiring people with complementary skills and involving your team in shaping a compelling organizational vision.

Catherine emphasizes the importance of creating a healthy company culture through slow hiring, kind firing, and aligning with core values. She shares a pivotal moment when her team couldn’t articulate the company’s vision, highlighting the need to involve team members in vision creation for true buy-in and cohesion. She also shares practical strategies for business owners, self-awareness in leadership, and enhancing leadership with Enneagram.

Key Takeaways

1. Slow Hiring and Kind Firing: Take your time to hire the right people and let go of those who don’t align with your values kindly.
2. Cultivate Self-Awareness: Understand your strengths and weaknesses to become a more effective leader.
3. Use the Enneagram: Leverage personality types to improve leadership and team collaboration.
4. Embrace Setbacks: View challenges as learning opportunities for growth and improvement.

End your week with a boost of inspiration and actionable advice to embrace setbacks as learning opportunities and become a more self-aware leader. Don’t forget to share the episode with fellow entrepreneurs and leave a review!

Learn more about Catherine Bell here:
https://www.linkedin.com/in/bellcatherine/
https://www.instagram.com/theawakenedcompany/
https://legendarypodcasts.com/catherine-bell/

Support the show

Are you in need of any assistance? Are you tired and running out of time? It's time to start looking for a virtual assistant! Learn how to get your freedom and life back by visiting smartvirtualassistants.com

Be part of our Facebook community page for entrepreneurs who want to become a master delegator.

Do you want to learn how to hire a virtual assistant? Access our free training.

Send us a text

“The only way that you get better, the closer to where you want to go, is by making mistakes and messing it up.”

Discover how to turn your entrepreneurial dreams into reality with Laura Sinclair, a leading online marketing and business mentor who balances ambition and family life. Laura shares her journey from corporate marketing to running her own businesses, including the LJ Social Agency and the support community "This Mother Means Business."

When Laura’s CrossFit gym closed due to the pandemic, she pivoted to the online space, managing this transition with a newborn and a toddler at home. Her experience offers valuable lessons on handling unexpected challenges and finding new opportunities.

Laura shares practical strategies that helped her transform from an overwhelmed business owner to an empowered entrepreneur. Laura also provides actionable tips for business owners, including creating SOPs, using screen recordings, and embracing mistakes.

Laura also tackles topics of authenticity and failure in the online space. She parallels entrepreneurship and parenting, emphasizing that both involve trial and error. Her insights on effective delegation and overcoming ego barriers will inspire you to delegate more and do less, helping you achieve more with less effort.

Key Takeaways:

1. Time Management: Effective strategies to balance multiple responsibilities.
2. Delegation: The importance of delegating tasks to improve efficiency.
3. Networking: Building authentic connections to grow your business.
4. Learning from Failures: Embracing mistakes as part of the growth process.

Don’t miss this episode packed with wisdom, practical tips, and heartfelt stories.

Learn more about Laura Sinclair here:

INSTAGRAM:
@itslaurasinclair - Business and Marketing Mentor
@thismothermeansbusiness - Podcast
@theljsocialagency - Social Media Agency

TIKTOK: @itslaurasinclair

Website: WWW.LAURA-SINCLAIR.COM

Get Free Business Help
https://www.thismothermeansbusiness.com/community-connection

Community:
www.thismothermeansbusiness.com

PODCAST:
This Mother Means Business: https://thismothermeansbusiness.buzzsprout.com/

Support the show

Are you in need of any assistance? Are you tired and running out of time? It's time to start looking for a virtual assistant! Learn how to get your freedom and life back by visiting smartvirtualassistants.com

Be part of our Facebook community page for entrepreneurs who want to become a master delegator.

Do you want to learn how to hire a virtual assistant? Access our free training.

Send us a text

“Do less, because less is more.”

Unlock the secrets to growing your solo business with insights from Dan Mott, revenue mindset coach for solopreneurs, creator of the Manifest a Million Challenge, and co-founder of MarketingOps.com.

In this episode, Dan shares his strategies for generating more revenue while staying true to your passion. Learn how MarketingOps.com grew to $1.25 million in just three years through unique relationship-building and innovative networking, including using Dungeons & Dragons sessions.

Dan discusses the connection between personal branding and spiritual growth, sharing how focusing on mindset and spirituality can reshape your business. He explains techniques like subconscious reprogramming and emotional awareness to avoid feeling like a victim of circumstances. Through his personal growth journey, Dan highlights the importance of discipline, focus, and emotional control for a balanced and fulfilling life.

Dan talks about using the Eisenhower matrix for task management and the power of delegation. He shares his experience of hiring a VA  to handle communications and organizational tasks, which freed up his time for bigger projects. Trust and commitment are key in this process, leading to business growth and a better work-life balance.

Key Takeaways:

1. Revenue Growth: Unique networking and relationship-building can significantly boost your business.
2. Mindset and Spirituality: Shifting focus to mindset and spirituality can transform your business and personal life.
3. Effective Task Management: Use tools like the Eisenhower matrix to prioritize tasks.
4. Power of Delegation: Delegating tasks can free up your time for more important work, leading to growth and balance.

Tune in to learn how to achieve more by focusing on less and discover actionable advice to scale your solopreneur journey.

Learn more about Dan Mott here:

https://www.linkedin.com/in/dan-mott/
www.six3media.com

Support the show

Are you in need of any assistance? Are you tired and running out of time? It's time to start looking for a virtual assistant! Learn how to get your freedom and life back by visiting smartvirtualassistants.com

Be part of our Facebook community page for entrepreneurs who want to become a master delegator.

Do you want to learn how to hire a virtual assistant? Access our free training.