Baking it Down with Sugar Cookie Marketing 🍪

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In this week's Baking it Down Podcast - Episode 190 - How the Grinch Saved Christmas, ️and we're BACK and Frank is DIZZY. 😿 Heather came back from a 10-hour trip to a sick Frank who turns out had an inner ear infection that led to him gettin' an early start on the kitty somersault Olympic tryouts. 

But back to baking - December is a rough time for bakers. On the one hand, with all the marketing work we laid all year, we're finally able to cash in during the "Cookie Super Bowl." On the other hand - my goodness, it's a lot of work. 

It's easy to become jaded by our clients during this season. While we're "baking spirits bright," we ourselves are neglected during the holidays. It's the price we pay in the industry we have chosen to be in. But it's important to stay focused on the goal: a really solid business that sustains itself both through slow and busy times.

So how do we stay focused without becoming embittered by the long hours and late nights over the kitchen oven? Here's a few tips from Sugar Cookie Marketing.

🎄 1. Manage Communications

'Tis the season to get behind on emails. When (see: not if) clients send an angry message about something you messed up (or they think you messed up), wait 24 hours to reply. For all other messages, set expectations. "Hey! Thanks for the email - I'm looking at 24-hour response times, but rest assured, I'll get back to you!" goes a long way in quelling the fears of your customers. If you've not replied to January inquiries, make a note to reply before your next "Hey, I'm taking orders" scheduled post goes up to stave off upset would-be clients.

2. "This will be the best experience they will have."

Corrie and I taught a Christmas cookie class last weekend. Factor in the weekend before, we were circa Vendy Blendy, it was easy to have a bad attitude with two overly long working weekends. We took a deep breath and said, "This is our cookie class attendee's Christmas season kick-off. Let's make it the vibe." And the same goes for you - a lot of your clients are excited about their orders. Make it the best gift they've felt that they have ever given by perking up your attitude.

🎄 3. Custumers =/= Therapists.

You're tired. We get it. Customers aren't therapists.  It's easy to turn a pick-up into a vent sesh of all the orders from all the difficult people who don't understand all that goes into cookies. Word of caution: don't do that. Corrie and I frequented a delightful local Thai restaurant, except the owner wasn't so delightful. What was one lunch turned into an hour-long vent session about clients who don't tip. Here's a tip: don't do this.

🎄 4. Happy Cappy - Clean, Brushed, Smile

I hate telling people to shower and makeup when frankly, I don't like doing it. But boy does it help paint the picture that we're the happy, hearty bakers our clients expected to open the door. Think about it - would you want to see your mechanic driving in a hoopty with squeaking brakes? Or about how your real estate agent living in a dump? We want to image the folks we hire are what you believe them to be - same with our bakers. We want to think your kitchen is clean, your house smells good, and you're happy to serve every client with the freshest baked cookies ever to come out of an oven.

️🎄 5. Use AI to keep it friendly.

Nothing says, "I'm too busy for much effort" like "sent from iPhone." In the world of AI everywhere, we hardly have an excuse to not let the robot overlords have their way with our curt emails. 

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In this week's Baking it Down Podcast - Episode 189 - Marketing Lessons You Can Apply from [Redacted], ️🎉 and this week's podcast is the LAST time we'll say [redacted] ever!!! ️🎊 * 

😭 * until next year.

But with every [Redacted], there are marketing lessons to be learned - 🧠 and this year we picked 10 marketing lessons to apply to your bakery-endy (okay now I'm done making up words). 

📣 The biggest takeaway from the [redacted] spamming: NO ONE is seeing your posts. 📣

That's something we just have to make peace with as marketers and design our posting schedules, content types, and social media channels around. Doesn't matter how many times I said, 🗣️ "You pend until midnight," I was still asked even until midnight, what time they would get in. 🙉 And it's not their fault! 

😳 There's just so much content thrown at us on newsfeeds that reading the group rules + entry questions + group description + event description + 1,345,167 posts, 4 podcasts, 15 newsletters, 57 Reels... 👀 we just simply don't have the time or attention span to absorb it all.

❌ And your audience doesn't have the bandwidth either.

Now that that's outta the way - let's talk about the 10 tips we took from [Redacted] 2024 and applied to bakeries in 2025. Corrie made it a point to only talk about topics that could be adapted to your bakeries - 👁️👁️ so attention up front!

️🛒 1. Started Marketing Early

🤫 The [Redacted]: That was the key to this year's Vendy Blendy. With the increase in the required discount percentage, it was necessary to extend the marketing funnel to 5 months (we typically do 2.5 months in the past). ⏰ Add in a funky election year affecting reach, and in hindsight, we were really happy we got this off the ground earlier this 'round. 

🍪 Your Bakery: Same goes for your bakery events - classes, vendor markets, pop-ups, pre-sales. You gotta give yourself some marketing runway, otherwise, you run out of concrete (aka money). If you think 3 weeks is enough time to fill seats in a Galentine's Day cookie class, you'll want to rethink that. 6 weeks or more of marketing can ensure that you can fill seats. And hey, once you're booked, you can move your marketing focus onto the next campaign.

️🛒 2. Increase Value / Decrease Costs

🤫 The [Redacted]: With the event that shan't be named, we required a better value proposition from the sellers - they were required to up their discounts to 25%. 💲 But to offset their increased value, we decreased their costs by lowering the registration dollars. This allowed them to protect their margins a bit more.

🍪 Your Bakery: Same with your bakery's value prop. I see folks complain about a saturated market and "Whatever should I do!?" Increase your value proposition - better packaging, better customer service, better ingredients, better pizza, Papa Johns. But if you increase the value your product has, we need to shed costs elsewhere to protect our profit. You can do that by buying in bulk, printing your own cutters, creating passive income streams, etc.

️🛒 3. Posting Schedule Ramp Up

🤫 The [Redacted]: With our marketing, you could see (if reach and Zuck allowed), an increase in our posting frequency and a diversification in our content type strategy. 📈 From back in June when I made a single post to the day of (when I made about 20 posts), that increase in posts per day - intentionally. Remember - no one is seeing anything you post. More is more when the algo is calling the shots.

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In this week's Baking it Down Podcast - Episode 187 - At Fault Cult, we admit it - you guys say we "run to the refund," 🥛 so if you want to sip the Kool-Aid, grab a glass because this pod is about joining the At-Fault Cult. 

In all seriousness though, we wanted to explain the long-term benefits of the short-term losses "absorbing fault" can have on your bottom line. And here's the kicker - 😵 we'll be talking about absorbing the fault that belongs to the client. 

⚔ You see, "🗣️ he said / 🗣️ she said" arguments are all about assigning blame. How much culpability does either party have? 👈👉  What was each person's role in this business blunder? 

But once blame is assigned, we now have a "baker vs. client" scenario - a fight to the de🩸ath. So really, who loses? 😖 It's always the baker - because even if you're right, you're still wrong because you lose the client long-term. 

🤔 "But I also lose if I refund, right?"

Yeah -  You do - 🤏 you lose a little. 🔮 But what you don't (or can't) see is the long-term "a lot more" loss of the lack of that client returning - 😓 or worse, that client going out of their way to un-recommend you. 

Instead of our typical list format, 🥺 I'm going to retell Corrie's podcast confession - a mistake she kinda made and the client kinda made, but she took 100% of the blame for it. 

A few weeks ago, Corrie let Laurie (lol, 🙊 they rhyme) bypass her form when Laurie reached out through email. "Eh, simple order, what's the harm," she figured. 

🗣️ Narrator: "But there was much harm."

Laurie had specified three simple designs across three dozen cookies: 💊 a pill (because he was a doctor), 🏈 a football (because he liked football), and ⚾ a baseball (because he liked baseball). 

Easy right? 📧 However, Corrie's form requires inspo photos - but reeeemember, the client bypassed the form. 🖼️ There were no inspo photos to be referenced.

Lo, and behold, Corrie sends Laurie the pre-pickup picture to which Laurie replies with... dun dun duuun... 😲 "Where are the sports team's logos??" Corrie scrambled to add a few logos, but there was absolutely no way to get the order up to the client's expectations in enough time. 

But the client was to blame, right? Because...

• 💢 Laurie was the one who circumvented the form when she saw her date was booked. All orders must go through the form!
• 💢 Laurie was the one who gave general descriptions of what she wanted leaving out the specific details about the logo. How was Corrie to know?!
• 💢 Laurie never sent inspo photos to help dictate her order requirements. 

💸 Laurie Laurie Laurie... was refunded 100% of the order and apologized to. Why? Because so what if Laurie was to blame even partially for the cookie miscommunication? What does Corrie win when Laurie loses?

Corrie wins the opportunity to get a bad review and loses all potential future orders from Laurie. By being the "at-fault party," Corrie let Laurie save face. And guess what Laurie did? ⛔ She wouldn't accept the free order. She begged Corrie to at least let her pay half.

🤔 Her reasoning? 🙏 "I want to be able to order from you again in the future, I loved this experience." 

When you take the blame, even the blame that wasn't yours to bear, you make your clients feel like your business is a safe space to make mistakes.

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In this week's Baking it Down Podcast - Episode 186 - The 5 D's of Disarming, we're back to business talking about the 5 D's of disarming upset clients. As we cruise through the "Sugar Cookie Super Bowl" that is October - December, we're more inclined to make mistakes - or to miss the client's cryptic order details amid the flurry of incoming requests and changes. 

Hey - we're human. They're human. It happens. 

But disarming clients can make the different between disaster (in your review profiles) or domination (in your bottom line). So defining the steps to make sure you get your desired outcome is what we designed today's podcast on (can you see I'm forcing the whole "starts with the letter D" thing?). 

The key to each of these approaches is to make the client feel that you've heard them and plan to make it right. Now how you go about making it right is subjective - but making it right? That's a business requirement.

🖐 1. Dispel their Worry.

When people get the guts to reach out and tell you they have a problem, see that as being gracious. Because their other options were to either never order from you again (bad), or to leave you a bad review (worse). So when a client says, 🫣 "Heeeey, I'm not 100% happy," they're choosing to be kind by giving you the chance to make it right. 😥 I'm a HUGE fan of, "I'm sorry that the experience didn't meet your expectations." You can say sorry while also not agreeing with the client - but the client's feelings are 100% valid even if they're not right.

🖐 2. Deter Anger (before it starts).

Having a solid refund policy set up before you even touch the client's money can deter anger. 💯 Corrie has a 100% satisfaction guarantee or you'll get a full refund. It signals to her clients that even in the worst-case scenario, they'll still be made whole. You can also accomplish this by getting good reviews - it tells future buyers that you're a green flag when it comes to solving issues.

🖐 3. Do NOT be Defensive!

😠 This is where I see most bakers make the left turn when they should have gone right. Defensiveness will only limit your options. Do NOT reply when you're angry!! I'm going to repeat it because so many folks make this mistake: ⛔ DO NOT REPLY TO AN UPSET CLIENT WHEN YOU ARE ANGRY. Wait 24 hours then ask ChatGTP if your response to the client sounds amicable or defensive. Hey, the robots can even help you rewrite it.

🖐 4. Discharge Them Correctly. 

It's understandable to be upset when the client "gets one over on ya" by getting a refund. Wrong business move. 🥲 Remember - the client that reached out was doing you a favor by letting you make it right. 🥹 So respect them when you roll them off your books. Just because someone got a refund does not mean they're an automatic ⚫blacklisted⚫ client. Do your best to thank them for bringing up the issue to you and allowing your bakery to be better for it.

🖐 5. Do it like Chick-fil-A.

Does Chick-fil-A ever make mistakes? You bet. But you know why you don't hear about them as often? 🐮 Their HEARD policy to client issues. 👂 Hear, 👂 Empathize, 👂 Apologize, 👂 Resolve, and 👂 Delight is the approach that one of the largest, most successful fast-food restaurants takes when it comes to unhappy clients. And it works. A few months ago, Chick was backlogged and took about 10 minutes to fulfill my order. I didn't mind at all, but when they finally handed me my chicky-strips, they threw in a $5 gift card as an apology... for an issue I didn't even raise. 

Talk about Delighted.

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In this week's Baking it Down Podcast - Episode 185 - The Vendy Blendy Episode, it's the moooost wonderful tiiiiime of the yyeeeaarrr. It's the annual Vendy Blendy Episode! 

This is the one podcast where we cover all 77 Vendys, where they ship, what they sell and how much they'll sell it (not) for. As the hype builds for Black Friday, pre-shopping the Vendys on the podcast is always a fan favorite (or maybe it's a Heather and Corrie favorite and y'all just have to listen along).

There's too much data this year for me to copy and paste into this email, so I'll include the important links you'll need to pre-shop the VB:

• 🟠 The Group (pend here): https://www.facebook.com/groups/vendyblendy
• 🟠 The List of Vendys + Websites + Discounts: http://thevendys.com
• 🟠 Corrie's Vendy Product Reviews: https://www.instagram.com/sugarcookiemarketing_

Here are some facts that should get ya hyped for Novemby 29th:

🟠 We have more Vendys than we have ever had (77 this year compared to 72 last year).

• 🟠 We have higher discount minimums than we've ever had (25% off this year compared to 20$ off last year). 
• 🟠 We have more door prizes this year than we did last year (10 Big Door Prizes + 71 Vendys are also offering Door Prizes).
• 🟠 We have MORE days 'til Black Friday than we've had last year (last year it was Nov 23, this year it's Nov 29th).

Bigger, better, faster, stronger - this is shaping up to be a BLAST of a Vendy Blendy, and I am HERE for it! 

If you missed Heather's Facebook Lives on the Vendy, you can rewatch the replays here:

• 🟠  Live 1 - Intro to the Vendy Blendy! 🛒 
• 🟠  Live 2 - Let’s Pre-Shop The Vendys! 🛒 
• 🟠  Live 3 - Secrets to Shopping the Vendy Blendy 🛒 
• 🟠  Live 4 - The Cookie College and the Vendy Blendy 🛒 

In today's podcast, Corrie covered some of her shop favs. We also cover shipping + door prizes + and discount codes. 

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In this week's Baking it Down Podcast - Episode 184 - Boo-urn Out, Corrie wanted to do our annual 😩 "Ways to avoid getting burnt out during the baker's busy season" strategy sesh.

Hey - business ownership ain't for the weak. Additionally, baking businesses reach their ordering maximums during the Q4 months (📅 October, November, and December). 🤑 It's easy to fall prey to that green we've been laying the foundation for all year, 🔥 but it's always the fast pass to closing a business when we burn the Christmas candles at both ends. 🔥 

Summary: you can make the MOST money in the world, but if you close your business Jan 2025, was it even worth it? 🏈 Sustainability is the 🔑 k-e-y to success in the baking "Super Bowl."

1. Turn off your order form when you're booked. 

📃 Disabling your order form is a really definite way to say, "Don't come knockin' on my door, I'm too busy settin' up my Christmas tree. 🎄" It's perfect for those of us who hate to see the look of disappointment on a client's face and struggle with saying no. 🚫 I wrote a poem for ya - "If they can't hit submit, you won't witness the fit."

2. Set your order max now. DO NOT DEVIATE

You know what your limits are. 💯 If you know 10 dozen will be the most you can handle without hating life, set your weekly max now - and when you hit that max, shut down that order form. You'll be tempted to get greedy when the order submissions are hittin' the Inbox and the DMs. 🔐 Don't fall for the green goblin - if the limit you set was 10, 10 it shall be.

3. Schedule 2 posts per week.

Corrie's rule-of-posting-thumb is 2 posts per week. ✌️ We have, what, 8 weeks left in the year? That's 16 posts - something you can likely knock out in an hour tops. And the posts don't have to be earth-shatteringly good. 💆 A simple post can keep your page audience engaged while also removing that dreaded feeling of, "Oh darn, I forgot to post to socials. I'm falling behind" when we need more bandwidth to bake.

4. Schedule days off now. NO COMPROMISING 

📆 Go right now, open your calendar app, and set the days you DO NOT want to work to "busy." And then absolutely do ❌NOT❌ schedule anything on those days. That includes prep work, supply and ingredients shopping, baking, pick-ups, etc. THOSE ARE YOUR OFF DAYS - I'm yelling so you hear me loud and clear. 👂 When we get rushed and take on too many orders, we're tempted to give those days up. 💸 What's all the money in the world if we didn't get to stop and smell the roses... or in this case, the pine needles? 

5. Shorten your FB Business Page Hours.

Facebook business pages work off of set hours (it affects how your page shows availability and how your auto-responders work). ⏰ In busier months, shortening your "available hours" can signal to your clients that you're not sitting by your Messenger inbox twiddling your thumbs and waiting for their next reply. Setting your page hours to 3 hours a day makes sense when you're trying to limit order inquiries. 

6. Elongate the funnel.

In the world of sales, 🤏 we want to shorten the funnel. In the world of "too many sales so we're feeling burnt out," ✋ elongating that funnel ✋ can subtly curtail orders. Just as a short funnel has the fewest amount of clicks to order (think: Amazon's one-click-to-buy option), ⛹‍♂ a long funnel that has clients jumping through hoops to place orders can be a nice bumper to slow down incoming inquiries. Don't add the order links to post, don't had the form link to your auto-response message, have your auto-responder say it'll take you 3 days to get back to someone, etc.

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In this week's Baking it Down Podcast - Episode 183 - No, I wanted to cover the worst best word in the business English language: No.

In business (and in life), we gotta learn to fall madly in love with two little letters: N and O.

But we're trained our whole lives to reject rejection though. No one wants to be told "no" - ew gross, I almost even hate typing it. The thought of someone not wanting us would send shivers up most of our spines.

No is bad. No means you're wrong. No means you're not likable. No means someone chose someone over you. No means you lost money. No means you lost a sale. No means you lost an opportunity. No means sad. No means lonely.

No is bad.

But in a world of fighting for likes, attention, follows, friend requests, and "omg yaaas's," the smart business owner searches out the "no."

Here's my Tinder profile for the word No.

No means you've gotten your direct answer. You wasted no time flirting with the maybe, you got a defined path forward. And it wasn't that one you thought it was before the no.

No means you k(no)w where your weakness lies. It's like a map where X marks the spot to improve. And once you improve? You're more of a force to be reckoned with.

No means less wasted time. When you can get a client to their no as fast as possible, in a world where time = money, you've saved money through the time you can spend cultivating a new sale.

No is actually kind. Hear me out - when someone says, "No, I don't think you fit my budget," that's an act of kindness. If someone tells you no, they are treating you with respect.

Hearing no is hard. But saying no is also hard. Being adult enough to dish out a no - That's respectful (in a season where Caspers haunt our Business page inboxes all too often).

In business, I have to tell a lot of people no.

• "No, we're not looking for podcast guests right now."
• "No, you're not a great fit for the Vendy Blendy."
• "No, I had to delete your comment because it violated a group rule."
• "No, that's not in your contract scope."
• "No, you're not allowed to post that."
• "No, you're not allowed to sell that."

I witness far too often folks that take no waaaay too personally. They see no as an attack - to their character, to their business, to their ego.

Rejecting rejection is not the business approach that'll make you money. It will get your feelings hurt though.

The phrase is, "It's just business. Nothin' personal."

That's what no is. It's just business. It's not saying you're any less of a person. You cannot have a business without the word NO. It's not possible.

No is inevitable.

So the faster you fall in love with the "no" the better the business you will have. No is everywhere. No Is guaranteed. No is delicious. Hearing a no is just as amazing for your business as getting a yes. No is not bad. No is good business.

My challenge for you is to reframe how hearing NO impacts you mentally and emotionally. Stop taking NO personally.

Years ago I read about a workshop where the hosts challenged the attendees to get rejected 30 times in 30 days. It made the news when one person taking part in the rejection challenge asked a Krispy Kreme shop to make doughnuts in the shapes of the Olympic rings and the Krispy Kreme employee actually did it (lol).

But the challenge to seek out the word "no" stuck with me. How fantastic would life be if "no" didn't take us to our knees emotionally?!