Run Your Private Practice with AI (Artificial Intelligence)

The Portable Practice Method is almost here! Get on the waitlist now: https://kymtolson.kartra.com/page/PP-Waitlist.

This episode originally aired on The Traveling Therapist Podcast, but I wanted to share it here too because it’s packed with valuable insights for any therapist looking to create more freedom and flexibility in their practice. Whether you want to work remotely, live abroad, or simply have the option to work from anywhere, The Portable Practice Method will help you do that.

In this episode, I’m giving a first look at my brand-new course designed to teach therapists how to operate legally from anywhere, create multiple income streams, and live the life they’ve always wanted—all while staying organized and avoiding burnout. Even if you’re not a traveling therapist yet, this method can help you build a more efficient and adaptable practice that fits your lifestyle and goals.

If you would prefer to watch this episode, you can find it on my YouTube channel here: https://youtu.be/WLw501HmuvA

You’ll learn about the three major milestones of the course, including how to work legally from anywhere, create sustainable income streams, and use cutting-edge AI tools to simplify your business. Plus, I’ve included some amazing bonuses like tips for working while traveling with pets, family, and more. If you’re ready to rethink how you run your practice, this episode will show you what’s possible with The Portable Practice Method!

In This Episode, We Explore…

• Why I created The Portable Practice Method and what it includes.
• The three milestones: Working legally from anywhere, making great money, and living your dream life.
• A behind-the-scenes look at the AI tools designed to simplify your nomadic lifestyle.
• Exclusive bonuses for early sign-ups, including presentations on traveling with pets, family, and more.
• How to join the waitlist and unlock special pricing.

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Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Welcome back to part two of my deep dive into OpenAI Updates for Therapists. Last week, we covered the exciting features from days 1 through 4 of OpenAI’s 12 Days of Christmas, and this week, I’m here to share the latest updates from days 5 through 9. These new tools—like Apple Intelligence integrations, Santa Mode, advanced video functionalities, and project uploads—are packed with potential for literally transforming how therapists use AI in their practices. I just get so excited about all of this.

From organizing your files to real-time video assistance, these updates are taking ChatGPT to the next level. Whether you’re already integrating AI into your practice or just starting to explore the possibilities, these OpenAI Updates for Therapists are going to blow your mind. Let’s dive in!

AI Tips You Don’t Want to Miss:

• Learn about the new Apple Intelligence integrations for Siri and ChatGPT, bringing smarter AI features to your devices.
• Discover Santa Mode, a fun and interactive feature that lets kids talk to a realistic AI-powered Santa Claus.
• Explore advanced video functionalities that allow real-time video assistance and applications for tasks like step-by-step tutorials.
• Find out how to use project uploads to organize your files with project folders in ChatGPT.
• See how enhanced search tools let you use ChatGPT as a replacement for traditional search engines.
• Get the latest Berries updates, including client file creation, session summaries, and improved note management features.

Mentioned in the episode:

• AI’s Rapid Evolution: ChatGPT’s Advanced Reasoning for Enhanced Therapy Practice
  • Part 1: https://clinicalaiclub.com/ais-rapid-evolution-chatgpts-advanced-reasoning-for-enhanced-therapy-practice-part-1
  • Part 2: https://clinicalaiclub.com/enhancing-client-experience-innovative-tools-for-therapists-ais-rapid-evolution-for-therapy-practices-part-2
• 12 Days of OpenAI playlist: https://www.youtube.com/playlist?list=PLOXw6I10VTv9lin5AzsHAHCTrC7BdVdEM

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Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Are you ready to geek out with me over the latest OpenAI updates? In this episode, I’m diving into the first four days of OpenAI’s “12 Days of Christmas” updates, and let me tell you—it feels like Christmas morning for AI enthusiasts like me!

From new subscription plans to mind-blowing tools like Sora for video creation and the all-new Canvas feature for real-time editing, these updates are changing the game for how we can use AI in our practices. If you’re curious about what’s new and how these tools could streamline your work as a therapist, this episode is packed with insights to get you started.

And don’t forget, this is just part one! I’ll be back next week to share the rest of the updates as they roll out.

AI Tips You Don’t Want to Miss:

• OpenAI’s new subscription tiers and what they include.
• The introduction of Sora, a text-to-video AI tool.
• Day 4’s launch of Canvas: a collaborative editing space in ChatGPT.
• How therapists can integrate these tools into their practices.
• Why staying on top of AI updates is key to staying relevant.

Mentioned in the Episode:

• 12 Days of OpenAI playlist: https://www.youtube.com/playlist?list=PLOXw6I10VTv9lin5AzsHAHCTrC7BdVdEM
• OpenAI Sora Tutorials playlist: https://www.youtube.com/playlist?list=PLOXw6I10VTv8q5PPOsuECYDFqohnJqbYB

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Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Are you curious about how AI can make marketing easier for your private practice? In this episode, I’m sharing simple, beginner-friendly ways to start using tools like ChatGPT to create content that feels authentic to you and your practice.

We’ll talk about programming AI to match your unique voice, generating ideas for blogs and social media, and even crafting newsletters that connect with your audience. If you’re new to AI or just wondering where to start, this episode is full of practical tips to help you explore what’s possible.

AI Tips You Don’t Want to Miss:

• How to program ChatGPT to reflect your personality, niche, and tone.
• Why generic AI content doesn’t work—and how to make your marketing stand out.
• Using AI to generate blog ideas, social media posts, and newsletters tailored to your practice.
• Tips for building SEO-friendly content to attract and engage your ideal clients.
• Simple ways to re-engage inactive clients with AI-crafted emails and messages.

Mentioned in the Episode:

• Book a session with Kym to set up ChatGPT for your practice: www.calendly.com/kymtolson/build-an-ai-gpt-with-kym
• Episode 15: For tips on making AI sound human: www.buzzsprout.com/2429049/episodes/16198750

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Are you curious about how to leverage AI for chart audits to streamline your clinical documentation? In this episode, we’re diving into innovative ways therapists and mental health professionals can use AI tools to simplify compliance, improve documentation quality, and save time. Whether you’re new to AI or already experimenting with tools like ChatGPT, this episode is packed with actionable tips and resources to take your practice to the next level.

Episode Highlights:

• How to use tools like ChatGPT for chart audits while maintaining HIPAA compliance.
• Explore tools specifically designed to keep your data secure while using AI.
• Tips for creating specialized GPT assistants to handle tasks like email writing, marketing, and social media posts.
• How emerging AI tools like Notebook LM are revolutionizing education, documentation, and client engagement.

Resources Mentioned:

• Bastion GPT: https://bastiongpt.com
• Compliant ChatGPT: https://compliantchatgpt.com
• Notebook LM: https://notebooklm.google.com

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

In this episode, I’m sharing creative ways to use AI tools for therapists in business and daily life. These tools have been a total game-changer for me, whether I’m running my business, creating content, or even managing my personal life as a traveling digital nomad.

From using AI to help navigate celiac disease while traveling, to creating faceless social media videos, to finding tools that make running a private practice smoother, there’s so much AI can do. I’m also sharing some of my favorite platforms and apps that I’ve been experimenting with—perfect for therapists and entrepreneurs looking to work smarter, not harder.

In this episode, I cover:

• How I’ve been using AI to help manage celiac disease while traveling, like translating food labels and making gluten-free recipes.
• A super cool AppSumo tool that lets you compare answers from ChatGPT, Claude, Gemini, and more—side by side!
• Why faceless social media videos are so popular, and how you can easily create them with AI tools like VidBoard.ai and ZebraCat.
• How Pinterest is secretly awesome for SEO and why AI-generated videos work so well there.
• What’s happening in the Clinical AI Club this month: SOP hacks, intake management systems, and live support sessions.

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Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

In this episode, I’m diving into the new (and maybe unclear) world of AI-powered treatment plans and sharing how tools like Berries are changing the game for therapists. Are you ready to transform the way you handle therapy sessions? Tune in as I cover how AI-powered treatment plan can streamline admin work and enhance client care. I’ll walk you through my experience using AI to generate treatment plans that adapt and grow with your clients.

But that’s not all—I'll also tackle one of the most asked questions: Do you need informed consent to use AI in your practice? Spoiler alert: Yes, you do! I’ll guide you through how to create an informed consent form (with a little help from ChatGPT) and the key elements you must include to protect both you and your clients.

This episode is packed with actionable insights, including:

• How Berries’ AI can regenerate treatment plans based on progress notes.
• Why informed consent is essential and how to make it seamless for your practice.
• My top tips for using AI ethically and securely in therapy.

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Originally I was supposed to have a guest for this episode! Tech problems got in the way, so I’ll summarize what we were going to share. Ashley Washington was supposed to join us to share her genius in creating a custom GPT for her private practice. She did share the step-by-step instructions that she used and if you click through to Run Your Private Practice with AI Facebook group, you can see it under the files section. 

Creating GPT’s has helped me so much, I have them on so many topics!! Everything from writing treatment plans, to helping me manage my social media, to navigating negotiations for brand deals with potential brand partners. 

Another big takeaway from this episode is Berries.icu/therapists has released a new treatment plan feature! With this new tool, you can complete a progress note, click a button, and boom—a thorough treatment plan is generated for you and ready for updates. I’m dying to hear what you think because your feedback is gold! 

Quick AI updates because the world doesn’t slow down: Google's Gemini released something similar to GPT, allowing you to create "gems". Also, GPT can now act as a search engine! Instead of seeing all the ads at the top of your search, you can now see what you actually came for. 

Berries (my favorite time-saving AI partner) has a great deal happening - use my code: 50FromKym for $50 off your first month. 

Catch you later, and keep dreaming big. This life of freedom and exploration? It's closer than you think.

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Wondering how AI could transform your practice? Whether you're dipping your toes or fully immersed, there’s always something to learn. Last September, I said 'yes' to two public speaking gigs with a group practice—despite my stage fright. It was electrifying to see folks light up with ideas about AI's potential in their work. 

My next speaking gig is for Nicole McCance’s program about scaling group practices using AI. It’s a four-parter, and frankly, I love sharing the transformative power of AI despite my nerves. Have you considered systemizing your practice with AI?

I was also thinking of running a webinar in our group too. Let me know your AI journey so far—I’m curious!

Speaking of systems, ever wonder about using AI for client waitlists or handling no-shows? The possibilities to streamline our operations are wide open. Create a ready-for-any-action SOP that saves time and eliminates headaches. 

Branding is key when using AI for copy. It's too easy for things to turn generic. But grab onto AI’s potential by teaching it your unique voice. For example, if you’re struggling with Google Ads, AI can churn out effective ad strategies when you transfer the essence of ads that catch your eye into your own campaigns.

Your questions about filling or systemizing groups with AI sparked an idea for a whole module I shared with our Clinical AI club—30 AI prompts for turning an idea into reality.

Lastly, keep an eye out for big news from Berries—they’re about to launch a game-changing treatment plan feature. I'll give you a full tour when it drops.

Catch you soon!

Links mentioned:

Berries - Use code 50FromKym for $50 off your first month

Clinical AI Club

Prompts list:

Identifying Common Cancellations: "ChatGPT, based on typical weekly scheduling patterns, identify the most common days and times when appointments are likely to be canceled. Provide suggestions for filling these potential gaps with waitlisted clients."

Strategy for Last-Minute Cancellations: "Given a scenario where appointments are frequently canceled at the last minute, suggest a strategy to prioritize waitlisted clients who can fill these slots quickly. Consider factors like common availability times and service types."

Waitlist Client Contact Script: "ChatGPT, help me create a script for contacting waitlisted clients about potential openings. The script should be engaging and encourage a quick response to fill available slots."

Dynamic Scheduling Approach: "Based on data that shows higher cancellation rates during certain times of the day, suggest a dynamic scheduling approach to maximize clinic hours by offering those slots to waitlisted clients proactively."

Sponsored by Alma: helloalma.com/podcast/?utm_source=podcast&utm_medium=paid&utm_campaign=kym&utm_content=travelingtherapist

Sponsored by Berries: www.berries.icu/therapists

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

Ever thought about what it would be like if AI could listen in on therapy sessions and predict a client's next breakthrough? 😮 This isn't sci-fi—it's happening now! Our world is speeding toward a future where AI plays a bigger role in mental health, and it's here to make our lives a bit easier.

Think about those endless hours spent writing treatment plans and progress notes. What if AI could take those tasks off your hands? With Berries, that’s becoming a reality. They’ve rolled out a new feature that updates treatment plans automatically, based on your session notes. Imagine hitting a button and having your treatment plan evolve instantly!

And then there’s the exciting, and maybe slightly unnerving, world of AI doing something called predictive analysis. It can pick up on subtle cues we might miss—like signs of potential relapse or underlying anxieties—giving us a heads-up to adjust our approach just in time. It’s like having a super attentive, extra set of ears during sessions.

Sure, the idea of computers analyzing conversations might sound a bit like a Black Mirror episode, but for us traveling therapists seeking to cut down on the clerical stuff, it means more time to do what we truly love: help clients and explore the world!

You're not alone in feeling a sense of overwhelm with technology's rapid pace. But embracing these innovations might just be the key to unlocking a realm of possibilities where you’re free to immerse yourself in the cultures you love while maintaining that thriving practice.

The future is brimming with potential, and we're just at the beginning of this digital transformation in therapy. Exciting times, with the promise of making our professional lives more streamlined and personally fulfilling. Ready to see where it takes us?

—

Links mentioned:

Berries - Use code 50FromKym for $50 off your first month

Bill Like a Boss - Learn How To Bill Insurance like a Boss! 

ChatGPT Prompts:

Prompt 1:

ChatGPT, draft a generic follow-up email template for clients after their first session, providing general advice on what to reflect on and encouraging them to share any thoughts or questions they might have for their next session.

Prompt 2:

Create a message to send to clients who have not attended a session in a while, encouraging them to schedule a follow-up appointment and reminding them of the benefits of consistent therapy.

Sponsored by Alma: helloalma.com/podcast/?utm_source=podcast&utm_medium=paid&utm_campaign=kym&utm_content=travelingtherapist

Sponsored by Berries: www.berries.icu/therapists

___________________________

Connect with me:

• Instagram: @thetravelingtherapist_kym
• Website: AIfortherapists.com
• Clinical AI Club and Thera AI Hub are merging into one larger program. Join the waitlist to be the first to hear about it: www.theraaihub.netlify.app

Sponsored by Alma: www.helloalma.com/kym
Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists