The Organized Coach - Productivity, Business Systems, Time Management, ADHD, Routines, Life Coach, Entrepreneur

By Tracy Hoth | Certified Life Coach, Professional Organizer, Systems SpecialistBusiness Entrepreneurship Education How To Marketing

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The Organized Coach - Productivity, Business Systems, Time Management, ADHD, Routines, Life Coach, Entrepreneur episodes

July 04, 2023 10 | Not Following Through With Tasks? 6 Reasons Why You Struggle With Follow Through and Solutions For Each
Do you ever plan to do something and then do NOT follow through? Why? This is what I see in so many students and in myself. Ugh.
A coach just told me, “ I have a marketing plan but I'm not doing it.”
Why are we not following through when we WANT to do something and even when we put it on our calendar and plan to do it?
Today I’m sharing six reasons why this is happening and solutions to STOP this lack of follow-through so you can do the things you want to do, complete projects, create more money, and get fully booked.

Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
21 min
June 27, 202309 | Paper Filing Tips and How To Get Started Organizing Your Paper Backlog
Wouldn’t it be amazing to have all the paper in your life organized and in its place? To know exactly what to do with each piece of paper in your home? To actually have a home for all the papers you keep? For the paper to be flowing like a river neatly through your home and office? No floods. No backlogs.
It IS possible. If you feel it isn’t, please sign up for a free call with me at simplysquaredaway.com/appointments. I’ve helped clients, in person and online, go from paper piled all around them to having every piece of paper organized and a system to follow moving forward!
This could be true for you, too.
This is the final episode in our three-part paper series.
07 | Is Paper A Problem? Simple Solutions to Reduce and Organize Paper and Emails in Your Office and Home
08 | Struggling to Organize Your Paper? The 3 Questions To Help You Process Paper
Today we will talk about:
what to do with old paper,
how to get started organizing paper when you are overwhelmed by the magnitude of this task, and
simple tips for setting up hanging files in your file cabinet.
Let’s get started!
Your Organized Paper Coach,
Tracy Hoth

Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
14 min
June 20, 202308 | Struggling to Organize Your Paper? The 3 Questions To Help You Process Paper
Hi Coach,
Last week we started our three-part series on organizing paper.
Did you know that 80% of people struggle to keep paper under control? So many coaches have said, "Tracy, I need help organizing my digital files but I also have a problem with paper."
First, listen to Episode 07 - Is Paper A Problem? Simple Solutions to Reduce Paper and Emails in Your Office and Home.
Then, join me on The Organized Coach podcast episode 08 as I reveal the game-changing "3 How Questions" to processing paper. Ask yourself these 3 questions every time you tackle a pile of paper.
In this episode, I'll show you:
The 3 How Questions to process any paper
A tool to house paper when it comes into your space
A must-do tip when processing paper
Where to store paper temporarily and/or permanently
Tips for remembering to take action on paper to-do items.
Your paper organizing coach,
Tracy Hoth

Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
15 min
June 13, 202307 | Is Paper A Problem? Simple Solutions to Reduce and Organize Paper and Emails in Your Office and Home
Hey Friend,
Does this sound familiar?
You’ve been trying to tackle the paper clutter in your home or office, but no matter how much you try, it just keeps piling up.
You've been told to simply throw everything away, but that just leaves you feeling overwhelmed and anxious, not to mention the guilt of potentially throwing away something you might want in the future.
It's time to stop the cycle of ineffective paper solutions and start implementing strategies that work. Join me in this episode as I compare show you how paper is like a river and share action steps that will help you reduce paper coming into your home.
Finally, get a handle on paper in your home and your office so you can increase productivity and focus, and stop all the mind drama!
In this episode, you will:
Identify the sources of paper coming into your home and office.
Envision paper like a river and picture it flowing through your home and eventually LEAVING.
Realize the significance of shedding unnecessary paper for a stress-free, uncluttered atmosphere.
Acquire specific tools to opt out of unwanted mail and email subscriptions easily.
Leave with a plan of action to implement immediately.
Your Reducing Paper Expert,
Tracy Hoth

"The main goal with paper is to GET RID OF IT. Ask, "How can I get rid of this? Where can I get rid of it? How can I let it go? How can I not even have it come in?" - Tracy Hoth

Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
16 min
June 06, 2023 06 | 10 Systems Every Coaching Business Should Have In Place
Hey Coach,
Are you tired of feeling like you're just flying by the seat of your pants? It's time to STOP feeling overwhelmed and discover the power of structured processes. Say goodbye to burnout and hello to ease!
Discover the ten essential systems your business should have in place to help you work more efficiently and feel more organized. Once you document your current process, THEN you can begin to make it [more] efficient.
You'll begin to see evidence for how your business can run smoothly and easily, even if you think you're missing the organizing gene.
Listen in to learn the 10 systems every coaching business should start documenting and then work on improving its efficiency.
Choose one of these ten and document how YOU are doing it now.
THEN, practice following it.
THEN, make it more efficient (if needed.)
Let me know which ONE you decide to start with.

Your Systems Expert,
Tracy Hoth | Systems and Organizing Coach

Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
15 min
May 30, 202305 | Revolutionize Your Coaching Business and Life with an Idea Tracking System
Hi Life Coach,
Are you tired of scribbling ideas on random pieces of paper and struggling to keep track of them? Have you been told to simply write things down in order to organize your coaching ideas, only to find yourself drowning in a sea of scattered notes?
It's time to try something different. In this episode, I'll show you how an Idea Tracker can revolutionize your coaching practice and help you reclaim your productivity and organization.
No more wasted time searching for lost ideas or feeling overwhelmed by a disorganized system. It's time to take control and implement a system for keeping track of your ideas so you can stop wasting time searching for things.
Your Idea Tracking Coach,
Tracy Hoth
In this episode, you will be able to:
See the immense value an Idea Tracker imparts on a coach's workflow and organization skills.
Explore options at your disposal like the Idea Tracker fitting.
Gain the expertise to effectively accumulate ideas and inspirations within one comprehensive platform, ultimately so you can find what you need in seconds (the definition of organized!)
Consider implementing a user-friendly Idea Tracker, complete with organized tabs and categories.
"We're not writing anything down. We're going to our idea tracker and we're putting it where it goes so we can find it when we need it." - Tracy Hoth
The key moments in this episode are:
01:30 - The Challenge of Keeping Track of Ideas,
03:19 - The Solution: Idea Tracker,
08:56 - Idea Tracker Details,
13:42 - Getting Started with an Idea Tracker,
15:04 - Benefits of Using an Idea Tracker,
16:17 - Creating an Idea Tracker,
16:50 - Using an Idea Tracker,
17:29 - Call to Action.

Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
18 min
May 23, 202304 | The One Thought Stopping You From Getting Your Coaching Business Organized
Hey Coach,
Is it about hard-boiled eggs or overcoming the one big thought that held me back from starting a podcast?
Join me for this episode of The Organized Coach Podcast as I share four steps that helped me launch my podcast.
These same four steps can help you with the one big thought keeping you from getting organized in your coaching business.
Go from stuck and overwhelmed to systemized and organized. .
In this episode, you will be able to:
Know the perfect recipe for hard-boiled eggs.
Identify the thought that is keeping you from reaching your goal.
Use a four step process to get unstuck, moving forward toward your goal.
"Hold on to the thought as long as you want. You don't have to judge it or think you should change it." - Tracy Hoth
Let me know your ONE thought and how these FOUR steps help you move forward.
Your "Get Unstuck" Coach,
Tracy Hoth

Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
14 min
May 13, 202303 | Systems and SOP Basics for Life Coaches to Start Systemizing Their Coaching Businesses
Hi Coach,
If you're feeling overwhelmed and frustrated with the amount of time and effort you're putting into your coaching business, yet seeing little to no progress in streamlining your systems and processes, then you are not alone!
Have you thought any of the following statements about systems and their impact on your business?
Systems are only for big businesses.
Is a system and an SOP (Standard Operating Procedure) the same thing?
Implementing systems takes too much time and effort.
Systems limit creativity and flexibility.
I don’t even really know what a “system” is.
In this episode, I want to share the truth about what a system is, how systems can actually free up time and set your coaching business up for success, and how to get started.
Don't be fooled. You already have systems in place. Let’s get started documenting and improving them to make your business more valuable.
Are you ready?
Your Systems Coach,
Tracy Hoth

In this episode, you will:
Learn what a system is.
Realize you already have systems in place.
See the connection between system documentation and boosted productivity.
Embark on your systemization by outlining three core tasks.
Envision the benefits of systems so you can delegate and thus clear time for more strategic planning.

“Systems are assets to your business. They're so valuable. They'll make your business more valuable.” - Tracy Hoth

The key topics in this episode:
01:31 - Benefits of systems.
03:05 - What is a system?
06:45 - Instructions to create your first three systems.
08:32 - Getting help with systemizing your business.

Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
11 min
May 13, 202302 | 5 Steps To Organize Everything In Your Coaching Business
Hello Soon-To-Be Organized Coach, 🤗
Do you ever feel overwhelmed? What about being stuck and unsure about what to do next? Do you wish your office space or digital life was more organized? Does your brain feel like it’s spinning and you find yourself wasting time looking for things?
Today I’m sharing five steps to organize anything and everything in your life using the acronym SPASM. I know SPASM sounds kind of silly, but I've been teaching and using these steps for over 15 years, to organize everything from a physical space, digital spaces, my calendar, a project, and even my brain! These five steps work every single time!
Find out how SPASM can work for you in this episode of The Organized Coach Podcast.
Your Organizing Coach,
Tracy Hoth

In this episode, you will:
Learn the 5-Step SPASM Method for turning even the most overwhelming situation into an orderly masterpiece.
Understand how Delete, Delay, Delegate, and the Choose Your Favorites technique can help you purge and prioritize.
Realize that buying containers, planners, or products should not come until you get to step four.
Keep projects moving forward by establishing regular check-ins and adhering to time limits.
Hear three examples that everyone can relate to.

"The secret to maintaining it [your organization] is to tie it to something that you already do.” - Tracy Hoth

The key moments in this episode are:
02:58 - Step 1: Sort
03:47 - Step 2: Purge
06:18 - Step 3: Assign Homes
07:06 - Step 4: Set Limits
08:33 - Step 5: Maintain
13:46 - Three examples using SPASM

Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
17 min
May 13, 202301 | 4 Steps To Organize Digital Files So You Can Find What You Need In Seconds
Hey Coach friend,
If you're feeling trapped in a cycle of creating endless subfolders and still can't find what you need in your digital files, you are not alone! The truth is, there are simple, efficient ways to organize your digital files so you can find what you need in seconds. Stick around to learn more.
In this episode, I'll show you how to:
Decide on one location to store all your digital files, using the concept of the Wonderful One.
Create the main file folders for your business: Operations, Marketing, My Content, Education, and Clients.
Sort all your digital assets into the appropriate folder categories.
Purge each folder and create subcategories as needed.
Set a regular schedule for organizing your digital files to prevent clutter from building up again.
Use file naming conventions to make it easier to find specific files.
Leave with a plan to begin today.
Your Simplifying Expert,
Tracy Hoth

"The definition of organizing is to know what you have and to be able to find it when you need it." - Tracy Hoth

The key moments in this episode are:
03:24 - The Wonderful One
06:00 - Creating Main Files
10:53 - Organizing Files
14:32 - Subdividing Categories
15:09 - Sorting into Categories
16:00 - Follow your plan

Click here for the full transcript, notes, links, and more.
Ready to organize your business and your digital files? Watch my free on-demand training to learn the ONLY 5 files you need!
18 min

About The Organized Coach - Productivity, Business Systems, Time Management, ADHD, Routines, Life Coach, Entrepreneur

From the publisher's feed

*** Top 1% Globally Ranked Podcast ***

❓Do you feel like you’re constantly putting out fires instead of creating an organized, streamlined, automated business?

❓Do you struggle to stay organized and on top of your to-do list, overwhelmed and bogged down by administrative tasks?

❓Are you ready to scale your business but need help knowing where to start implementing systems?

❓Would you like to work less and make more money?

❓Do you have ADHD or struggle to stay focused?

My podcast is the perfect resource if you answered yes to any of these questions.

I’m here to help you organize, systemize, and streamline your life coach business so you can focus on what really matters: helping your clients.

As a 15-year veteran professional organizer and certified life coach, I understand the unique challenges of being an entrepreneur, running a successful business, and serving clients. I’ve helped hundreds of people get organized. However, organizing my own business was more challenging than I thought. I had to figure out what worked, how to create processes, what software programs to use, how to track clients and leads, schedule social media consistently, and so much more.

My journey hasn’t always been easy. I’ve faced my own share of obstacles and setbacks, and I know how difficult it can be to navigate the ups and downs of entrepreneurship, keep things organized, and create systems and procedures, ALL while doing everything else in my business.

That’s why I created this podcast: to share the strategies, tools, and mindset shifts that have helped me build a strong foundation in my own business and help other life coach clients overcome these challenges and succeed on their own terms.

Through my podcast, you’ll learn how to:

🌟 Streamline your business processes and automate repetitive tasks

🌟 Build a solid foundation for scaling and growth

🌟 Develop a healthy, organized mindset that supports your success

🌟 Prioritize and create an organized calendar so you can work less and make more money

🌟 Reach more people and make a bigger impact

🌟 Organize your office, paper, digital assets, Canva, and anything else to help you.

Whether you’re just starting or have had your coaching business for years, my podcast has something for you. If you are diagnosed with ADHD or feel like you’re missing the organizing gene, I can help. If you love all things organizing, join me to learn more!

So, if you’re ready to take your life coach business to the next level, join me on this journey. Let’s organize, systemize, and streamline to become Organized Coaches!

✅ FREE Workshop: 3 Simple Steps to an Organized (and Profitable) Coaching Business → https://simplysquaredaway.com/5files

✅ Learn → https://simplysquaredaway.com/

✅ Organized Coach Academy → http://simplysquaredaway.com/oca

✅ Instagram → https://www.instagram.com/tracyhoth/

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The Organized Coach - Productivity, Business Systems, Time Management, ADHD, Routines, Life Coach, Entrepreneur

The Organized Coach - Productivity, Business Systems, Time Management, ADHD, Routines, Life Coach, Entrepreneur episodes

About The Organized Coach - Productivity, Business Systems, Time Management, ADHD, Routines, Life Coach, Entrepreneur

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