Time and Attention

Time and Attention

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Time and Attention episodes

  • 29: Yes, You Have Permission To Be Lazy Right Now
    Takeaway:Idleness, when practiced properly, can actually make you more productive and creative.

    Podcast Length 22 minutes, 56s (link to play podcast at bottom of post).

    Today I wrote a piece for CNBC.com on how it’s okay to be a bit lazy right now.

    Of course, not all of us have the luxury of being lazy during a pandemic. But regardless of your situation, I hope you check the article out. Even if you have less time than usual, right now we deserve a break more than ever—and we also deserve a bit more kindness from ourselves.

    Click here to read the article (there’s a link below to this week’s podcast on the same topic, too).

    Hope you have a good week (all considered!),
    Chris

    The post Yes, you have permission to be lazy right now appeared first on Chris Bailey.

    23 min
  • 28: Flexibility as a Source of Inner Calm
    Takeaway:Henry Emmons’ book, The Chemistry of Calm, is a practical and tactical deep dive into what makes us anxious and what helps us find calm. In our interview, Henry talks about how flexibility and acceptance—with ourselves and with the world around us—can help us find calm in these stressful times.

    Estimated Reading Time:1 minute, 26s.

    Podcast Length 28 minutes, 45s (link to play podcast at the bottom of post).

    We’ve spent the last few episodes of the podcast talking about calm—and how it can seem so elusive right now. All it takes is a quick glance at the news or social media to feel the onslaught of panic and anxiety. 

    There’s not always an obvious way to set aside our restless feelings and attain a sense of calm, especially when many of our normal coping mechanisms are off the table. I wanted to get another take, and was joined on the podcast by an expert on the topic: Henry Emmons, a clinical psychiatrist and the author of The Chemistry of Calm. 

    I was curious about how Henry views the relationship between calm and anxiety, especially at a time when the world is collectively so far down the “anxiety” end of the spectrum. 

    Interestingly, Henry considers calm to be our natural state. At the same time, he acknowledges it’s absolutely normal to be experiencing some level of stress or anxiety right now. At its core, the coronavirus crisis is a survival threat, and being alert and on guard is what we’re biologically programmed to do. 

    We’ve spoken a lot on this podcast about the tactics you can take to find calm, including active relaxation, stepping away from the digital world and into the analog one, and creating a gratitude list.

    As Henry shared, flexibility is another trait he’s seen help people get through these recent lifestyle changes and attain a sense of calm. Flexibility and an openness to adapt can be a secret weapon against fear and anxiety—whether we’re dealing with a global pandemic or a stressful situation in the office. It’s what allows us to accept what is happening in the world around us, internalize and process that reality, and use it to guide life decisions. 

    This sense of flexibility doesn’t only apply to the external world—it also affects our inner mindset, too.

    It offers us the ability to treat ourselves with kindness and be flexible with the expectations we place on ourselves, especially in the context of our current crisis. This self-acceptance and kindness can help us push back against the expectation that we should be working at 100% productivity, capable of balancing homeschooling with team video calls, or baking the perfect loaf of sourdough bread. 

    Henry sees rigidity as the enemy of joy and calm. Being kind to ourselves doesn’t mean settling for mediocrity and stasis. Instead, it grounds us in a mindset where we accept where we are, what our current limitations may be, and how we can realistically move forward. 

    The Chemistry of Calm looks at how we can use a whole host of tactics to reduce anxiety. Here are a few of the other topics our conversation touched on:

    • Meditation as a universal self-care practice. While it takes a bit of work to get started, a meditation ritual can help us respond to stressful situations effectively and with a sense of calm. 
    • See this time as a personal retreat. This pandemic is a break from life as usual and, for those of us who are fortunate to be able to do so, we can view this as a chance to slow down and reconnect with our loved ones and the world around us. 
    • We’ve got a lot to learn from nature. All other plant and animal species take the time to rest, regroup, and rebound—the opposite of our productivity mindset. Slowing down can be a good thing. 
    • A big thanks to Henry for joining me on the show. He shared so many more interesting tidbits, and they’re really useful in changing the way we think about calm and anxiety, especially at a time like this. Enjoy our conversation and take care of yourself!

      The post Flexibility as a Source of Inner Calm appeared first on Chris Bailey.

      29 min
    • 27: The 7 Triggers of Procrastination
      Takeaway:We procrastinate when a task is boring, frustrating, difficult, ambiguous, unstructured, or lacking in personal meaning or intrinsic rewards. By reversing these triggers—a few suggestions for how to do this are below—we can overpower our urge to procrastinate.

      Estimated Reading Time:1 minute, 41s.

      Podcast Length 23 minutes, 24s (link to play podcast at bottom of post).

      Procrastination is a fascinating topic—and just as fascinating is the science behind it. Research suggests that there are seven attributes a task can have that make us more likely to put it off.

      We’re far more likely to procrastinate when a task is:

      1. Boring (e.g., doing our taxes);
      2. Frustrating (e.g., learning a complicated new skill);
      3. Difficult (e.g., solving a math proof);
      4. Ambiguous (e.g., training for a marathon);
      5. Unstructured (e.g., undertaking a home renovation project);
      6. Lacking in intrinsic rewards (e.g., not getting feedback while we’re writing a 50-page report);
      7. Not meaningful (e.g., cleaning up the home office).
      8. The more of these attributes a task has, the more likely we are to put it off.

        On this week’s podcast, we dig into how to flip these triggers so we can use the science of procrastination to our advantage. There are countless ways to do this, depending on which attributes a task has. For example, we can:

        • Form a simple plan to make boring tasks more fun (e.g., buying an audiobook for doing mindless chores around the house);
        • Set a time limit for frustrating tasks (e.g., making a game out of something we don’t want to do, by filing as many papers as we possibly can within 20 minutes);
        • Work with someone on difficult tasks, so we have more support while doing them (e.g., hiring a virtual piano teacher, instead of learning via an app);
        • Make a plan for ambiguous and unstructured tasks (e.g., taking 20 minutes to map out next steps for a home renovation project);
        • Treat ourselves while doing unrewarding tasks (e.g., putting $1 in a frivolous spending account for every five minutes we spend on our taxes);
        • Journal about tasks we find meaningless in order to connect with them on a deeper level (e.g., journaling about why cleaning our office will make us feel calm as we work).
        • Procrastination is a human phenomenon—everyone on the planet puts things off. The next time you notice yourself procrastinating on something, bring some awareness to what triggers the task is setting off, and form a simple plan to overcome them. You’ll get a lot more done as a result.

          The post The 7 Triggers of Procrastination appeared first on Chris Bailey.

          24 min
        • 26: 5 Ways to Find Calm Right Now
          Takeaway:Calm is elusive right now. 5 ways to find it: become engaged with something every day, spend more time in the analog world, meditate (or journal), write down what you’re grateful for, and find something to savor every day.

          Estimated Reading Time:3 minutes, 23s.

          Podcast Length19 minutes, 53s (link to play podcast at bottom of post).

          These days, calm can feel elusive. Anxiety comes and goes in waves, and, as I wrote about a couple of weeks back, it’s hard to be productive right now. It’s calm that we need most, not productivity.

          While this is a blog about productivity, this article is about cultivating calm. Whether or not you’re working right now, investing in your calm can help you accomplish the things you want to do. Instead of forcing yourself to get work done, a calm mindset allows you to become kinder to yourself throughout the day. You’ll be able to focus with greater ease when your mind is settled, as your busy mind won’t generate distracting thoughts that derail your attention as you work.

          If you’re looking for a few strategies to work more calm into your day, below are a few of the ways that I’m investing in myself (that we chat about on this week’s podcast). I’m confident they’ll work for you, too. 

          • Become engaged with something (anything). We all need something to be engaged with throughout the day, regardless of whether we’re working or not. We rarely feel as unmotivated as when we have nothing to do. Right now, some of us have more time to spare, and others of us have less (especially those of us who have to work with kids at home). If you find yourself with more free time than usual, consider taking on a big, new project. Double down on learning a new programming language, or an instrument. Undertake a new home renovation project, or take an online class. If you’re looking for more calm, look for something to become engaged with. The busyness that comes with engagement crowds out feelings of anxiety.
          • Step away from the digital world and into the analog one. We all live two lives: an analog life (in the physical world), and a digital life (in, of course, the digital world). We have fewer activities to engage with in the physical world right now. The gym is closed, we don’t have to drive to work, and our favorite coffee shop is temporarily out of commission. This means that many of us are spending more time than we usually do in the digital world. Here’s the problem, though: right now, the digital world can be depressing as hell. If you’re finding yourself stressed out because of the time you’re spending on your devices, disconnect, and find analog activities to connect with instead—like getting physical activity, painting, cooking, or reading a book. Generally-speaking, the more time we spend engaging with the analog world, the calmer we feel.
          • Recall what you’re grateful for. Each night, with your partner, with a friend, or on your own, recall three things you’re grateful for. Or, after you finish reading this blog post, write down 10 things you appreciate in your life. Expressing gratitude is a shortcut to feeling a sense of abundance, and it allows you to train your brain into looking out for what’s positive around you—both useful skills right now. Here are 100 suggestions, for things to be grateful for, sent in by readers.
          • Meditate or journal, even if just for a few minutes. Meditation allows you to approach your day with equanimity, rather than a sense of anxiety. It also helps you come to terms with how things change. (If you don’t know where to start, I wrote this guide which has everything you need to get started. It’s easier than you think.) If you’ve tried meditation and it isn’t for you, try journaling, in order to reflect on how you’re feeling. Both practices have different effects, but they both allow you to create some distance between yourself and the current situation.
          • Find something to savor every day. It’s impossible to both savor something and to feel anxious at the same time. Write a list of things you savor—video chats with loved ones, delicious meals, or your daily workout—and make a deliberate effort each day to savor one thing on your list. Tonight, I’m going to savor me a delicious burrito.
          • The above strategies take a bit of effort, but they’re all proven ways of introducing more calm into your life.

            If you’re feeling a bit anxious right now, pick a few things from this list and give them a shot. I’m confident they’ll help you out.

            The post 5 ways to find calm right now appeared first on Chris Bailey.

            20 min
          • 25: How to Work From Home (During a Difficult Time)
            Takeaway:Working from home isn’t easy during the best of times—let alone during a global crisis. Below are some tips for working from home when you find it difficult to focus. These strategies should help you do two things at once: both focus, and become kinder to yourself.

            Estimated Reading Time:7 minutes, 11s. (But it’s skimmable.)

            Podcast Length27 minutes, 45s (link to play podcast at bottom of post).

            These days, it can be tough to strike a balance between staying informed and staying focused.

            Compared to fighting a global pandemic, work doesn’t feel that important. And compared to a pandemic, it probably isn’t. But this doesn’t change the fact that many of us are working from home right now—and that we still have to get things done while focusing on work and keeping up with a steady stream of news updates.

            This isn’t “normal” working from home by any means. As you settle into a new routine, though, I’ve included a few of my favorite tips to work from home during difficult times below. These are strategies that have worked for me, as I try to find a balance right now. I think they’ll work for you, too.

            —

            Give yourself time to settle into important tasks, and be patient with yourself. A busy mind makes it difficult to focus. Give yourself a few more minutes than usual to settle into important tasks that require a higher degree of concentration. You’ll probably need that time, so your mind can settle down a bit. Don’t be too hard on yourself during this adjustment—pretty much everyone is experiencing this right now.

            Take the time you would usually spend commuting and use it for something slow, or to savor something you enjoy. With the time you’d otherwise spend commuting, take a walk, cook a meal, or even do a yoga video on YouTube (here’s my favorite YouTube yoga channel). During stressful times, we tend to fill the white space on our calendar with distraction, so we can get our mind off of what’s stressing us. Try not to fill your extra time each day with anxiety scrolling through twitter, or repeatedly checking the news. This will give you the time you need to process each day’s events.

            Totally power down your phone. Our phones are the most distracting device we own. As Seth Godin has written, “When you bought your first smartphone, did you know you would spend more than 1,000 hours a year looking at it? Months later, can you remember how you spent those hours?” Our phone provides us with validation and feedback—which our work often doesn’t. Especially during a difficult time, this makes our phone more distracting than usual. To not be tempted by it, try powering your phone down completely as you work.

            If you’re getting less sunlight these days, consider buying a happy light, or taking a vitamin D supplement. In countries that have instituted lockdowns, people are unable to leave their homes, including for walks. If this is the situation you’re in, and you’re getting less sun exposure than usual, I’d recommend supplementing your diet with vitamin D, or picking up a ”happy light”—especially if you find that your mood and energy dip in the wintertime. Here’s my happy light of choice, which Wirecutter recommends.

            Do focused work in the morning, before connecting to the news. One study that exposed participants to just three minutes of negative news in the morning found that participants were 27% less likely to rate themselves as happy at the end of the day. The information you consume each day matters. This is even true when it comes to when you consume information. To prevent the news of the day from dampening your mood for the rest of the day, consider reconnecting with the news of the day after you finish up your most important tasks in the morning.

            Schedule news and distraction time. On top of staying away from the news first thing in the morning (if you can), consider scheduling time to catch up. This allows you to tend to distractions intentionally, rather than checking in with news websites when you feel stressed out. This small change also makes you feel more in control of your day.

            If you feel anxious, work on tasks that don’t require deep concentration or thinking. Right now is an anxious time for pretty much everyone. Our feelings of anxiety usually aren’t consistent throughout the day, though; they ebb and flow. When you’re feeling especially anxious, consider working on tasks that don’t require deep concentration or thinking—and use these easy tasks to warm up to more challenging ones later on. As the day progresses, be sure to match what you’re working on with how you’re feeling.

            If you have kids at home, look after them in split shifts if your partner is at home too. My friend Laura Vanderkam has a great write-up for how her and her husband are taking care of their five kids while they’re both working from home—including taking care of them in split shifts, while trading the occasional hour or two with one another throughout the day. If you’re home alone with kids, also use morning and nighttime hours—while your kids are asleep—to your advantage. Provide your kids with especially rewarding distractions (like screen time) for when you’re on conference calls or in important meetings.

            Create an “invisibility mode” with everyone else in the house. If you’re self-isolating with a roommate, partner, or your family, it’s important to have some outward signal that you’re working, so they don’t interrupt you unnecessarily. I have a home office, so I just close the office door. My wife, who only sporadically worked from home before today, either wears headphones or sticks a post-it note on the back of computer that says that she’s focused.

            Communicate more richly with your team. The presence of other people is motivating. If you’re going from being face-to-face with colleagues every day to working from home, you’re probably going to feel like you have a bit less energy throughout the day. For this reason, make a deliberate effort to communicate in a richer way with those on your team. If you’d usually send someone a message over Slack, pick up the phone instead. If you’d usually chat with someone over the phone, suggest meeting on Skype or Zoom.

            Don’t keep chips in the house. If there are chips—or other unhealthy snacks—in the house while I’m working from home, I’ll devour them all in a day or two. If you’re spending most of your time at home, it’s important to not have unhealthy snacks or other unsavory distractions out of the house. (My wife and I have a running joke that “corona calories” don’t count, but I have the sneaking suspicion that they do.) Unhealthy snacks can also sap your energy later on, making you less energized and productive.

            Give yourself a to-do list every day. Writing a to-do list each morning is a great, simple way to introduce more structure into your day. Don’t have too many items on your list, and deploy the Rule of 3 (my favorite productivity ritual, in which you set three intentions each day) as well.

            Integrate exercise into every single day. If you’re forced to self-isolate, getting daily exercise is not a suggestion—it’s pretty much a requirement. Exercise supports your mental health by balancing your brain chemistry, gives you energy, and is one of the best stress-relievers in existence. If you’re working from home, you’ll be getting less physical activity each day as a result. You need to compensate for this by exercising more at home. If you can, order a kettlebell or resistance bands online. Blow the dust off your old fitness gear in the basement, and get your heart rate up. Find a local fitness studio that’s now posting classes online or take advantage of the many online workout channels. Take a half-hour walk outside every day, if you can. However possible, get around 30 minutes of daily physical activity.

            Have rituals that you depend upon. The world shutting down has a way of upending pretty much all of our daily rituals. Because of this, you’ll need to introduce new daily rituals into your own life, to introduce predictability, consistency, and a feeling of control into your workday. A few suggestions for doing this: have a daily time at which you start and finish up work; set a dinnertime each night with your family; and set up a dedicated workspace for yourself.

            Pick your music choices deliberately. The best music for productivity has two characteristics: it’s both simple (so it doesn’t distract us) and familiar (so we don’t think much about it as we’re listening to it). Lately, I’ve been listening to a lot of lo-fi hip hop, and loving it—it has no words, so it’s super simple, and it’s pretty familiar (the songs seem to blend into one another). I’m also a big fan of listening to songs on Repeat One as I work. To use music to become more productive, listen to anything that’s both simple and familiar, or try going without any if that’s your preference.

            Relegate one device to be your distractions device. This is a distracting time. If you have more than one computer—including an iPad—use the extra device as your distractions device. This way, you can use one device to check up on everything: the news, your social media feeds, and messages from friends. This also allows you focus more easily in front of your main computer, when it’s time to work.

            Track your time. To track your time, keep a notepad on your desk as you work, and write down what you’re working on throughout the day in 15-minute blocks of time. There are also lots of apps that you can use to do this on your computer for screen-related work. This simple ritual introduces an extra layer of accountability into your days. When you’re mindful of what you’re working on throughout the day, you spend your time far more intelligently.

            —

            If you’re finding it challenging to focus and be productive right now, you’re certainly not alone. I’ve personally found the above strategies enormously helpful for getting more accomplished. I’m confident that you will, too.

            The post How to Work From Home (During a Difficult Time) appeared first on Chris Bailey.

            28 min
          • 24: A Five-minute Activity to Discover Your Most Important Tasks
            Takeaway:Not all tasks in your work are created equal. To identify your most important tasks, make a list of all the activities you do over a given month, and then pick the most important one; the one through which you accomplish the most. Then, pick your second and third most important activities.

            Estimated Reading Time:2 minutes, 35s.

            Podcast Length2 minutes, 35s (link to play podcast at bottom of post).

            Not all tasks in your work are created equal. Here’s how to weed out the tasks on your plate that are the most important:

            1. Make a list of every single activity you do in your job over the course of a given month.
            2. Ask yourself: If you could do just one thing on your list of activities, day in, day out, every single day, which one leads you to accomplish the most? Which is the one task that adds the most value to your team, and makes you the most productive? Which one is the most consequential?
            3. If you could only do one additional activity on your list during the day, which is your second most important activity that adds the most value?
            4. Which is your third most important activity?
            5. These are your most important tasks; the ones through which, for every minute you spend on them, you accomplish significantly much more relative to everything else on your list.

              –

              As you do this activity, keep a few things in mind:

              • Find a way to cut everything else on your list. When you can, stop doing the activities that remain on your list. If you can’t, plan ways to spend less time on them. If something is a distraction, tame it. If you have a team, delegate as many of the tasks that remain on your list to them as possible. If you don’t have a team, hire an intern or a virtual assistant to help you. If something is a distraction you can’t tame, block off time to tend to it. Sit down at a coffee shop, without your phone, to decide how to deal with everything else on the list. You’ll make back the time you spend doing this one hundred times over.
              • Keep your three most important activities somewhere visible as you internalize them, such as on a sheet of paper on your desk, or at the very top of your to do list. This lets you consider what’s actually important as you work and plan your day, and you can make them the focus of your three daily intentions.
              • If something that remains on your list is fun, don’t cut it! The point of investing in your productivity isn’t to turn you into some mindless robot—it’s to let you do more of what you love. My three most important tasks are writing, researching productivity, and doing talks. Outside of this, I also love coaching, even though I make less money doing it, and I’m only able to help out one person at a time. But honestly, I don’t really care. Because it’s fun.
              • This activity is one that I run many of my coaching clients through, and regardless of how many times I guide people through it, they invariably settle on the fact that they have three most important tasks. A couple of people found two important tasks, but so far, no one has had more than three.

                Set aside five minutes to try this activity out for yourself. The activity is simple, but the insights it provides are profound. If you’re like me, you won’t go back to working the same way afterward.

                The post A five-minute activity to discover your most important tasks appeared first on Chris Bailey.

                13 min
              • 23: What to Put Into Your Mind
                Takeaway:All of the information you consume—what you read, watch, and learn—can be divided into three categories: useful information, balanced information, and entertaining information. To think smarter, more clearly, and more intelligently, consume more valuable information—while throwing in some entertaining information, lest you turn yourself into an information-munching robot.

                Estimated Reading Time:3 minutes, 10s.

                Podcast Length28 minutes, 44s (link to play podcast at bottom of post).

                The quality and content of the information we consume matters. It influences pretty much every part of who we are, including:

                • what we think about, 
                • how we think,
                • what we pay attention to in the world around us,
                • what we notice,
                • the quality of our decisions, 
                • how intelligently we work,
                • the richness of our personal lives,
                • how many ideas we come up with,
                • how much we consider other people in our actions and decisions.
                • Generally speaking (as I write about in Hyperfocus), when it comes to what we consume, practicality does not always equal entertainment.

                  To illustrate this, we can chop the above chart up into a few slices, which have varying levels of usefulness and entertainment value:

                  Useful information is typically highly-useful, but not very entertaining. A few examples: books, journal articles, online courses, and academic conversations. Information in this category is actionable, accurate, and typically remains relevant for a long time.

                  Balanced information is slightly less helpful, but more entertaining, so it’s easier to consume. A few examples: documentaries, TED talks, and popular psychology books.

                  The final third—which contains both entertaining and trashy information—contains entertaining content that’s still a bit useful (and highly-entertaining), and also information that’s trashier, which we often consume in large doses. Some examples of information in these categories: many YouTube videos, some podcasts, romance novels, late night talk show clips, and our social media feeds.

                  Every single thing you consume falls into one of these categories. Useful information is usually worth taking in when you have the most energy; balanced information is great for when you have a bit less energy (but still want to feel like you’re accomplishing something); entertaining information is fun for when you want to veg out. Trashy information is probably worth consuming less of—and plus, there are far better ways to recharge.

                  So what can we do with this knowledge?

                  On this week’s episode of Becoming Better, Ardyn and I dig into the sorts of things we consume each day—as well as the meaning and enjoyment it all brings. Knowing where on this chart you spend most of your time is critical—as is making an effort to take in more valuable information over time.

                  There are countless ways you can do this. For example, you can:

                  • Get things to bid for your attention. See the descriptions of audiobooks, podcasts, and TV shows as pitches for your time and attention. Are they worth the time you’ll put into them?
                  • Think of a few valuable things to add to what you consume. What’s a skill you haven’t developed in a while? What’s a topic you’ve always been curious about? Could you learn about it instead of scrolling through your social media feeds?
                  • Notice what you consume on autopilot mode, without thinking. This is usually when we consume the least valuable information.
                  • Consume what you care about, that few other people do. For example, I love reading journal articles about productivity. While this is admittedly a weird fascination, I find that it gives me an edge—few other people find these journal articles entertaining. As a general rule, it’s worth building upon knowledge and skills that you uniquely care about.
                  • Veg out intentionally. You’d become a robot if you only consumed useful information. To enjoy vegging out a bit more—like the next time you sit down to watch a bunch of episodes of your favorite Netflix show—do so intentionally. Plan out how many episodes of the show you’ll watch, what you’ll eat when you do, who you’ll invite over to watch, and so on. You won’t just have a better time, you’ll also feel less guilty about it.
                  • As I write about in Hyperfocus, no two pieces of information are created equal. We perceive the world around us through the information we’ve consumed in the past—this is one of the myriad reasons why the state of our attention determines the state of our lives. The strategies above are all great ways to spend your time and attention better—all while increasing the quality of your attention.

                    The post What to Put Into Your Mind appeared first on Chris Bailey.

                    29 min
                  • 22: What I Learned Taking a Bill Gates-Inspired “Think Week”
                    Takeaway:A while back I spent seven days in Jamaica conducting a “think week.” This time in the sun was loosely modeled on Bill Gates’ annual think week ritual. I learned five key things: the more time we spend keeping up the less time we spend getting ahead; that we need to strike a balance between reflecting and doing; that stepping back from our daily grind helps us to be grateful of the lives we lead; that our lives need more solitude; and finally, that we all need to take more think breaks, regardless of their length. Estimated Reading Time:9 minutes, 27s. Podcast Length23 minutes, 34s (link to play podcast at bottom of post).

                    Several months ago, I realized the busyness of work had started to fill my schedule to the brim. With each passing day I was having less and less time to reflect on the state of my work and life. 

                    The negative effects of this period manifested in curious ways. I found it difficult to manage my energy levels, my exercise ritual fell by the wayside, and I began to eat more junk than ever before. At the same time, I started checking my inbox and social media more often so I could keep up with messages—or at least this is what I told myself. Even my meditation and mindfulness rituals began to falter. I felt like I was hunkering down, and yet my productivity was shot and I was working with less intention than ever before. 

                    With so much occupying my days, I had significantly less time to think and reflect. I was working in a reactive way, rather than being thoughtful about how I should spend my time. I knew something needed to change, and that I needed to strike a better balance between thinking and doing. 

                    Lost in a daydream, I thought wistfully of Microsoft co-founder Bill Gates. Twice a year, Bill travels to a cabin in the woods where no one can reach him. Once there, he devours countless papers about the future and plots what to do next in his professional and personal life. He has said this “think week” is when he comes up with his best ideas, and is also how he reflects on the difference he’s making in the world.  

                    This got me thinking: could I pull a Bill Gates? Would a week away from the distractions of everyday life boost my productivity? Would such a ritual allow me to accomplish more overall? Would it let me again work in a way that was less responsive and more intentional?

                    Last-minute travel deals are made for these precise thoughts, and I soon found myself on a plane to Jamaica to try my very first “think week” ritual. 

                    Though modeled off Bill’s idea, my think week was not nearly as extravagant. Instead of a cabin in the woods with a private chef, I opted for an all-inclusive resort. Instead of reading research papers (which I do most days, anyways), I brought a bunch of books that could help with the problems I was incubating. (If you’re curious, those books were: Thinking in Systems; Joyful; The E-Myth Revisited; and, the odd one out, The Unlikely Pilgrimage of Harold Fry.)

                    My time in Jamaica wasn’t only about consuming and thinking about information. I also made sure to set intentions for the year ahead, and brainstorm and reflect on a few projects that have been brewing, including new book ideas. 

                    At the end of my seven days I made a list of the five greatest lessons I learned from taking this Bill Gates-inspired think week. These have changed the way I see my own work. 

                    1. The more time you spend keeping up, the less time you spend getting ahead

                    Keeping up with your daily to do list will only get you so far. The more time you spend focusing on the work that’s already on your plate, the less time you have to think about the projects that you could or should be mulling over. I had fallen into this trap of keeping up—letting my incoming work dictate what I should be focusing on each day. 

                    There’s nothing wrong with keeping up with daily work. In fact, if you’re part of a team, keeping up probably means you’re pretty productive, and might even earn a promotion once in a while. But here’s the thing: you reach a point where keeping up no longer feels like enough. 

                    The more autonomous your work, the more valuable reflection time becomes. Reflecting helps you step back from your work so you can think about new opportunities that are out there, process your challenges, and question what you could be doing differently. 

                    Here are a couple examples. If you’re an executive, your current projects will only last so long—at some point you’ll need to step back and identify new opportunities for your company. If you’re a freelance designer, new clients may approach you, but at a point you’ll probably also need to pitch new projects and think about how you should be spending your time. 

                    You can lose sight of your most valuable tasks and projects when you focus too much on keeping up. This was my problem—I was spending every day replying to emails and planning upcoming talks and consulting commitments. These things are important, but they aren’t everything. My think week allowed me to reconnect with my most important work—writing! It also made me realize I need to say “no” more often and give myself the mental space to plan for the future.

                    2. We need to strike a balance between reflecting and doing

                    The busier our lives, the less likely we’ll have the time to step back and reflect on them. We delay a lot of stuff when we’re busy at work. We postpone vacations, spend less time mentally recharging, and just generally spend more time doing rather than reflecting. Being busy makes us feel important and wanted. But it also prevents us from stepping back.

                    Reflection allows us to place the hypothetical rudder with intent, correcting our course so we can travel in a more productive and meaningful direction. The value of reflection applies to all critical areas of our lives. The more you reflect on your work, the more meaning you’ll find in it, and the less you’ll get caught up on unimportant tasks. The more you reflect on your personal life, the more you’ll start noticing and experiencing moments with your loved ones. 

                    Pre-think week, my time to reflect was running on deficit. In Jamaica I had the chance to reflect on the habits and rituals I value, the meaning I find in my work, and the important relationships I’ve gathered throughout my life. I also had the chance to think about the slightly less pleasant elements—like how much time I had been spending on my email! All of this may have gone unnoticed without the time to reflect.

                    Heading home at the end of my think week, I doubled down on my good habits that had slipped. I began reading more fiction instead of only non-fiction. I implemented email free days where I turn on an auto-responder and take the day to hyperfocus on my most important work. I also started working out in the morning and took that time to think about the day ahead. 

                    My think week made me realize how badly I needed this reflection time—how much we all do. 

                    3. Stepping back can reveal everything you’re underappreciating

                    As part of my year-long productivity experiment, I lived in total isolation for 10 days. This experiment was similar to my think week in some ways, and both made me realize how grateful I am for things in my life. 

                    I recognized how lucky I was to have this week to myself, and how I had the privilege of time to think about ideas and plan for the future. I reflected on how grateful I was for my lovely wife, who not only puts up with my weird experiments, but is also my greatest source of happiness. I thought about my family and friends who were more than supportive of the fact that I was disconnecting and would be unavailable for the week. And I gained perspective on how fortunate I was to have this job—that somehow I get paid to run experiments and write about how to become a better human being. 

                    Most importantly, my think week reminded me of a lesson I’m constantly re-learning: that when you step back from your life, you reflect on it. This helps you note what’s truly important and what affects your happiness the most. You also get to see how the different elements of your life are interconnected. 

                    There is immense beauty in this gratitude if you take the time to see it. 

                    4. Our lives need more solitude

                    Solitude can take many forms. For some, it can be a quiet moment away from the kids. For others, a jog in the park, or a the feeling of peace that comes when you listen to your favorite album. 

                    My preferred definition of solitude comes from Raymond Kethledge and Michael Erwin’s book, Lead Yourself First. They define solitude as a state in which your mind is free from input from other minds.

                    However you define it, solitude is key to productive reflection. I’m lucky—few of us have the flexibility in our work and home lives to take a full seven-day think week. At the same time, there are ways to bring the values of a think week into your life in general. A trip to Jamaica is not required!

                    We can do this by finding more solitude in our lives. There are two levels of solitude. The first comes in the form of small blocks of reflection time (waiting in line without your phone, quietly sipping your morning coffee). The second is the extended periods of reflection time where we get to disconnect for the weekend or take a temporary digital detox during a long flight. We need more of both. 

                    Fortunately, there’s often time that can be repurposed for solitude. To pinpoint these moments, ask yourself: when do you mindlessly check through your phone, scroll through social media, or listen to audiobooks and podcasts? When do you do mindless chores like laundry, the dishes, or house cleaning? These are the perfect opportunities to introduce more solitude. Instead of listening to a podcast during your commute, use this time to reflect. Instead of half-watching the TV while doing laundry, try slowing down and letting your thoughts roam free. 

                    Though it was much needed, I sadly didn’t find much solitude at the resort where I did my think week. Turns out a resort is not the best place to free yourself from the inputs of other minds, and lots of folks strike up idle conversation when you’re at a resort by yourself. The few moments of solitude I did have made the entire week worthwhile, though, and they allowed me to deeply reflect. 

                    5. We need think breaks more often

                    Yes, my think week made me realize I needed more think weeks. 

                    Unless you have an insane amount of flexibility in your schedule, your think breaks probably won’t be a week long. That’s okay! It’s still possible to take one, even if you have a busy life at work and at home. In fact, this is when you’re likely to find the most value in it. 

                    In the next article I’ll be sharing how you can plan a think break of your own. But in the meantime, it’s worth considering how to introduce more thinking and reflection time into your own busy schedule.

                    When evaluating different strategies for becoming more productive, there’s one yardstick that I always turn to: For every minute I invest into a productivity tactic, how many minutes do I earn back? When you earn your time back—and then some!—a productivity ritual is easily worth the time it takes.

                    Spending seven days in the sun isn’t the most obvious strategy for becoming more productive. But if you find yourself responding to the daily slog in a reactive way, and that fewer ideas are coming to you as you go about your days, a think break may be exactly what you need.

                    The post What I Learned Taking a Bill Gates-Inspired “Think Week” appeared first on Chris Bailey.

                    24 min
                  • 21: Resetting Your Caffeine Tolerance

                    Takeaway:
                    When you consume caffeine habitually, you’ll need to consume more and more to experience the same energy boost. This makes occasionally resetting your caffeine tolerance worth the effort and the struggle. To do this, slowly lower the amount of caffeine you consume each day, or go “cold turkey” if you don’t consume a lot to begin with. Invest in your energy at the same time to counterbalance withdrawal symptoms.
                    Estimated Reading Time:
                    3 minutes, 59s. Podcast Length29 minutes, 49s (link to play podcast at bottom of post).
                    It’s worth resetting your caffeine tolerance every once in a while. The reason for this is simple: as your body becomes accustomed to consuming caffeine, you need to consume more and more of it to experience the same energy boost.
                    When you go from consuming zero coffee a day to drinking a single cup, you feel a big energy boost. But soon, your body adjusts, and you need two cups to experience the same effect. Then three. And then maybe even four. You get the picture.1
                    This idea of caffeine inflation can be dangerous. Setting aside the fact that it’s never fun to rely on drugs to feel a proper amount of energy, consuming too much caffeine can also lead to anxiety, exhaustion, and can disrupt your sleep, among many other factors. Plus, large energy crashes can obliterate your productivity.
                    I fell into this trap a couple of months ago when, during the holidays, I found myself drinking far more coffee than usual—the equivalent of five cups of coffee each day, in the form of coffee, tea, and espresso.
                    There’s nothing wrong with consuming caffeine for a productivity boost, especially when you drink it strategically—like before working on important tasks—so you can actually make use of the energy boost. But it’s worth performing a caffeine reset whenever you find yourself consuming caffeine habitually, or when you’re consuming more of it to experience the same energy sensation. A caffeine reset can be a struggle, but it’s worth it to get out of a downward spiral.
                    You can reset your caffeine tolerance in one of two ways:

                    1. Slowly reducing how much caffeine you consume each day, if you rely on it heavily to experience a passable amount of energy. I’ve done this by drinking the same amount of tea or coffee, but substituting more and more of it with decaf, until I’ve cut out caffeine altogether.
                    2. Going cold turkey, and not consuming caffeine until your energy rebalances. I’ve found this method helpful in the past during times when I’ve been drinking a couple cups of tea per day, or a single cup of coffee. I actually prefer this method—I can feel the effects of going without caffeine, and watch the effects diminish over time.
                    3. The toughest part of writing about caffeine is that everyone is wired differently. Just as everyone responds to caffeine differently, a caffeine reset may have a different effect on each person. If you consume caffeine habitually, you’ll almost certainly experience symptoms as you reduce your tolerance—in the past, I’ve experienced headaches, mood swings, sadness, an inability to focus, brain fog, and even flu-like symptoms. While this may make resetting your caffeine tolerance seem like more trouble than it’s worth, consider that you’re experiencing these symptoms because you’ve grown reliant on a drug for energy.

                      Thankfully, while you’ll probably experience some withdrawal symptoms, there are many ways to mitigate them:

                      • Starting on the weekend. This will give you an excuse to veg out, and will minimize the impact the reset has on your productivity.
                      • Treating your worst symptoms. If your headaches and other withdrawal symptoms are bad, aspirin or ibuprofen can help relieve them, until they go away in a week or so (depending on how much caffeine you regularly consume).
                      • Investing in your energy levels. Eating clean-burning foods that provide lasting energy, getting exercise (which rebalances your brain chemicals), drinking plenty of water, and getting enough rest can minimize the amount of energy lost as you cut back on caffeine. You may even find that you have more energy than before.
                      • Caffeine is a drug—a popular and usually delicious one, but a drug nonetheless. I’m personally a big fan of caffeine—and consume it most days, especially before working on my most important tasks. But because the costs of caffeine can be so great, it’s worth consuming it strategically, rather than habitually.

                        Resetting your tolerance to caffeine can be a pain—but once you get over your withdrawal symptoms, you’ll be able to consume it a lot more deliberately and productively.

                        1. Here’s why: caffeine binds to a chemical in your brain called adenosine, a neurotransmitter that makes you feel tired. Your brain normally reabsorbs this chemical and loses energy by itself—not so after you consume caffeine. Your brain even grows more and more adenosine receptors as you drink greater amounts of caffeine, meaning you need to consume more and more of it to feel the same effect. This also leads to larger energy crashes—once the caffeine in your brain dissipates, your brain absorbs a whole whack of adenosine at once. ↩

                        The post How to reset your caffeine tolerance appeared first on Chris Bailey.

                        30 min
                      • What are you grateful for this New Year’s?
                        Takeaway:You have a lot in your life to be grateful for. Make sure to recall these things as the year draws to a close.

                        Estimated Reading Time:1 minutes, 17s.

                        Podcast Length4 minutes, 58 s.

                        Each New Year, I look back on the year that went by to recall a few things I’m grateful for.

                        Today, I look back at 2019 with gratitude for all that happened in my personal life—getting married to an awesome lady, going on some cool trips, and hitting some other personal goals—but I also can’t help but feel grateful for my work life. 

                        More than any single milestone, though, I’m grateful to have you with me, along for the ride.

                        This is not hyperbole: every day I wake up, feeling like the luckiest guy in the world because I get to write and speak about how we can all become better people (and somehow make a living doing it). I have no idea how long this journey will last, but I’m so happy to have you along for the ride. And, more than that, I hope my work can continue to help you out for some time to come.

                        So, corny as this may sound, this is just a small note to say that I’m grateful for you.

                        I hope that, as this year draws to a close, you’re able to recount all that you’re grateful for as well.

                        We live in a world that doesn’t stop; a world full of constant news updates, stress, and never-ending lists of things to do. But this new year, I hope you can pause for a second or two, take a deep breath, take a look around, and recount how many things you have to be grateful for. 

                        After all, you deserve it!

                        Happy New Year!

                        The post What are you grateful for this New Year’s? appeared first on Chris Bailey.

                        5 min

                      About Time and Attention

                      From the publisher's feed

                      Time and Attention is a podcast that will help you become more intentional and productive. Hosted by Chris Bailey, the author of two productivity books, and Ardyn Nordstrom, a nerdy…

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