The ADHD Skills Lab

You've built systems before. You probably built them well. The problem wasn't creating them. The problem was maintaining them once the novelty wore off.

Wednesday's episode explored why ADHD founders often struggle with operational consistency. This episode covers the structural solution.

The systems integrator role sits between the ADHD founder and the rest of the business. It captures ideas, filters priorities, protects the team from constant pivots, and builds the documentation that turns founder insight into repeatable execution.

Skye and Robbie break down the four functions of the role, how it differs from an EA or COO, how it scales as a business grows, and the hiring mistakes that cause founders to recreate the same bottlenecks they're trying to solve.

What We Cover

• The four functions of a systems integrator and how they differ from a standard EA or COO role
• How raw creative output gets processed through pre-agreed prioritization filters before it reaches the team
• Why the role acts as a gravitational buffer against novelty-seeking attention wells pulling the team off course
• How the role scales from solopreneur to COO-led team
• The three hiring mistakes ADHD founders make when trying to solve the structural problem

P.S. If you’re a founder who’s tired of the mad scramble of disorganized systems and stressful HR, and you want a business that feels as easy as plugging your headphones into an iPod shuffle, I’ve got something for you.

Want to grow your business? 

My Focused Balanced Growth Program has everything you need to build consistent ADHD-friendly routines and processes to grow. Click here to learn more.

Looking for a coach who's also an operator who'll turn your business into a finely-tuned profit and peace machine designed for your brain? 

I work with one company a month as a fractional consultant and COO, learning about your business and implementing systems that allow both trust & transparency with your team. Click here to book a call and discuss.

Your business is doing well. Momentum is real, clients are happy, and structure feels like the enemy right now. But if you turn that camera around and look past the founder, you find a stressed team running on broken systems, one sick day away from everything slowing to a stop.

Research on ADHD traits and project management suggests operational effectiveness, specifically goal setting, milestone tracking, and resource allocation, drops measurably when ADHD traits are present. The mediating factor is not inability. It is role stress: the compounding weight of having more tasks than your brain can hold and no clear sense of what matters most.

This episode breaks down what the research found and what it means for ADHD founders building a team. Friday covers the practical response.

What We Cover

• Why teammates rated people with higher ADHD traits lower on operational effectiveness, including goal clarity, milestone mapping, and resource allocation
• What role stress is and why the research found it significantly mediates the relationship between ADHD and project management performance
• Why the disorganization doesn't stay at the founder level. It cascades onto the team below.
• How the creative strengths in ADHD are real, and why the research suggests they need a specific kind of support to work
• Why entrepreneurship gives ADHD founders a structural option that teachers, nurses, and academics never get

P.S. If you’re a founder who’s tired of the mad scramble of disorganized systems and stressful HR, and you want a business that feels as easy as plugging your headphones into an iPod shuffle, I’ve got something for you.

Want to grow your business? 

My Focused Balanced Growth Program has everything you need to build consistent ADHD-friendly routines and processes to grow. Click here to learn more.

Looking for a coach who's also an operator who'll turn your business into a finely-tuned profit and peace machine designed for your brain? 

I work with one company a month as a fractional consultant and COO, learning about your business and implementing systems that allow both trust & transparency with your team. Click here to book a call and discuss.

You've tried the calendars, the timers, the hacks. They work for two weeks and then stop. Jenna Free says that's not a discipline problem. It's a regulation problem.

Jenna is a counselor for ADHD with ADHD, author of The Simple Guide to ADHD Regulation, and has worked in-depth with over 1,000 people through her ADHD Regulation Method. Her position is direct: dysregulation is not a fixed trait of the ADHD brain. It is a learned response to a lifetime of friction. And it is the reason every other system eventually fails.

We cover her three-level regulation framework, why she skips meditation and breathing exercises entirely, how dysregulated beliefs quietly block delegation and visibility in your business, and what physical signs most ADHD business owners have normalized as just a Tuesday.

What We Cover

• Why regulation has to come before any other system or tool
• The three levels Jenna works on: nervous system, thoughts and beliefs, behavior
• Why negative self-talk and urgency feel like they work, and what they actually cost you
• How dysregulation shows up as delegation avoidance and RSD in business
• The first practical step to start noticing and interrupting dysregulation today

Connect With Jenna Free 
Book Title: THE SIMPLE GUIDE TO ADHD REGULATION: The Secret to Finding Balance, Getting Things Done, and Enjoying

Social Media Links & Show Notes:

• TikTok: @adhdwithjennafree ; www.tiktok.com/@adhdwithjennafree
• Instagram: @adhdwithjennafree ; www.instagram.com/adhdwithjennafree
• Podcast: ADHD with Jenna Free; https://podcasts.apple.com/ca/podcast/adhd-with-jenna-free/id1801356817
• Website: https://www.adhdwithjennafree.com/

Here is the link for the free PDF I mentioned www.adhdwithjennafree.com/adhdguide

P.S. If you’re a founder who’s tired of the mad scramble of disorganized systems and stressful HR, and you want a business that feels as easy as plugging your headphones into an iPod shuffle, I’ve got something for you.

Want to grow your business? 

My Focused Balanced Growth Program has everything you need to build consistent ADHD-friendly routines and processes to grow. Click here to learn more.

Looking for a coach who's also an operator who'll turn your business into a finely-tuned profit and peace machine designed for your brain? 

I work with one company a month as a fractional consultant and COO, learning about your business and implementing systems that allow both trust & transparency with your team. Click here to book a call and discuss.

Why do so many people start ADHD medication... and then quietly stop within a year or two?

In this Research Recap, Skye and Will unpack a systematic literature review examining why over half of all patients discontinue or significantly reduce ADHD medication within 2 to 3 years of starting.

This episode isn't about whether you should take medication.

It's about something more practical: what the data actually found about why people stop, where expert assumptions conflict with what patients reported, and how access barriers, drug holidays, and whether someone chose treatment for themselves all appear to shape long-term adherence.

If you've ever let a refill lapse and told yourself you'd sort it later, this episode will feel uncomfortably familiar.

What we cover:

• Why over half of patients discontinue ADHD medication within 2 to 3 years, and what the data found as the top reasons
• The gap between what experts assumed drove discontinuation and what patients actually reported
• How drug holidays, sometimes recommended by doctors, complicated how researchers tracked real adherence
• Why access barriers like pharmacy friction, moving states, and losing a prescriber show up as a real factor
• What the research suggests about people who sought treatment themselves versus those pushed into it

Want more of Will's work? Go check out HackingYourADHD.com or subscribe to his YouTube channel.

P.S. If you’re a founder who’s tired of the mad scramble of disorganized systems and stressful HR, and you want a business that feels as easy as plugging your headphones into an iPod shuffle, I’ve got something for you.

Want to grow your business? 

My Focused Balanced Growth Program has everything you need to build consistent ADHD-friendly routines and processes to grow. Click here to learn more.

Looking for a coach who's also an operator who'll turn your business into a finely-tuned profit and peace machine designed for your brain? 

I work with one company a month as a fractional consultant and COO, learning about your business and implementing systems that allow both trust & transparency with your team. Click here to book a call and discuss.

You're generating real revenue. But every time you open your banking app, your brain shuts down and you close it again.

Nicole Stanley is the founder of Arise Financial Coaching and creator of the Money Momentum Method. Late-diagnosed with ADHD at 30, scoring in the 99th percentile for severity, she built a financial method that turned out to be designed for ADHD brains before she knew she had one. She crossed $250,000 in revenue last year and has helped clients save an average of $40,000 annually.

Nicole explains why standard budgeting fails ADHD brains, why most business owners are solving the wrong financial problem, and how her method works without willpower or expense tracking.

She also walks through her five-problem financial diagnostic. Less than 10% of people actually have a spending problem. Most are misdiagnosing themselves entirely.

If avoidance has been your default financial strategy, this conversation gives you a different place to start.

What We Cover

• Why budgeting fails ADHD brains - it looks backwards and produces shame, not behaviour change
• The five financial problems and why most business owners are fixing the wrong one
• How the Money Momentum Method was ADHD-designed before Nicole knew she had ADHD
• The curiosity framework: look at your numbers as if they belong to a friend
• Why financial problems are solvable problems, not evidence of who you are

P.S. If you’re a founder who’s tired of the mad scramble of disorganized systems and stressful HR, and you want a business that feels as easy as plugging your headphones into an iPod shuffle, I’ve got something for you.

Want to grow your business? 

My Focused Balanced Growth Program has everything you need to build consistent ADHD-friendly routines and processes to grow. Click here to learn more.

Looking for a coach who's also an operator who'll turn your business into a finely-tuned profit and peace machine designed for your brain? 

I work with one company a month as a fractional consultant and COO, learning about your business and implementing systems that allow both trust & transparency with your team. Click here to book a call and discuss.

You know what your most important work is. You still spend the first four hours of the day doing everything else.

Casey Neistat recently posted a video called *Navigating the Matrix* showing how he organizes his workday as a creator with ADHD. He tracks his tasks in real time, explains the system he uses to manage everything, and ends by accepting the chaos as part of the deal.

Skye and Robert disagree with that conclusion.

In this standalone episode, they break down the hidden problem underneath Casey’s system — why ADHD business owners keep ending up trapped in urgent work, why prioritization systems collapse under pressure, and why the issue is usually structural, not motivational.

What We Cover:

- Why ADHD urgency bias overrides even well-designed prioritization systems
- How Casey’s four-color framework mirrors the Eisenhower Matrix — and where both break down
- Why task capture and task prioritization are two completely different cognitive jobs
- The real reason everything keeps ending up in the “urgent” category
- Why delegation is usually delayed far too long by ADHD business owners
- What changes when low-value operational tasks are consistently removed from your plate
- Why “being good under pressure” quietly creates long-term business chaos

This episode is less about productivity tactics and more about the hidden operating system underneath ADHD work patterns.

P.S. If you’re a founder who’s tired of the mad scramble of disorganized systems and stressful HR, and you want a business that feels as easy as plugging your headphones into an iPod shuffle, I’ve got something for you.

Want to grow your business? 

My Focused Balanced Growth Program has everything you need to build consistent ADHD-friendly routines and processes to grow. Click here to learn more.

Looking for a coach who's also an operator who'll turn your business into a finely-tuned profit and peace machine designed for your brain? 

I work with one company a month as a fractional consultant and COO, learning about your business and implementing systems that allow both trust & transparency with your team. Click here to book a call and discuss.

You built something people love. Running the business of it is a different problem entirely.

Dani Donovan is the creator of The Anti-Planner, a self-published ADHD productivity workbook that generated over $1 million in its first year and has now sold more than 115,000 copies with a 4.9-star rating. She built it without a business plan, without onboarding documents, and without a team that had done any of this before.

In this conversation, Dani explains how a single ADHD comic from 2018 nearly never got posted, how a business coach’s field guide exercise became the product she actually needed, and what happened when she had to tell 28,000 pre-order customers their books were running late.

We also get into the part nobody warns you about: what hiring looks like when there are no SOPs, no infrastructure, and no clear handoff between the creative work and the operational side of the business.

This is a conversation about the hidden cost of scaling creative ADHD-led businesses — and why building the thing is often easier than building the systems around it.

What We Cover:

• How Dani designed The Anti-Planner around what she actually used instead of what productivity systems were “supposed” to look like
• Why she turned down traditional publishing and protected creative control over the product
• The pre-order strategy that generated 42,000 orders across two launches
• What happened when she had to email 28,000 customers about delayed orders — and why almost nobody asked for refunds
• Why scaling an ADHD-led business gets operationally difficult long before it looks successful from the outside

Connect with Dani Donovan:

• Website: https://anti-planner.com
• Instagram: https://www.instagram.com/danidonovan
• TikTok: https://www.tiktok.com/@danidonovan

P.S. If you’re a founder who’s tired of the mad scramble of disorganized systems and stressful HR, and you want a business that feels as easy as plugging your headphones into an iPod shuffle, I’ve got something for you.

Want to grow your business? 

My Focused Balanced Growth Program has everything you need to build consistent ADHD-friendly routines and processes to grow. Click here to learn more.

Looking for a coach who's also an operator who'll turn your business into a finely-tuned profit and peace machine designed for your brain? 

I work with one company a month as a fractional consultant and COO, learning about your business and implementing systems that allow both trust & transparency with your team. Click here to book a call and discuss.

Nobody agreed on what done looked like. The handover happened anyway. That is where it fell apart.

This episode is the practical follow-up to Wednesday. Skye and Robbie walk through the specific hiring and handover process they use with ADHD founders, including what they have lost money figuring out so you do not have to.

The hiring side covers why video applications and paid test projects replace interviews, how to write a role description that filters for initiative rather than compliance, and what it looks like when you have found the right person versus when you are about to make an expensive mistake.

The handover side covers the 10-80-10 rule, writing a one-sentence definition of done before anything starts, naming your re-entry triggers upfront, building a decision boundary so the team knows what comes back to you and what does not, and scheduling check-ins so the anxiety has somewhere to go other than a late-night message.

They also cover the two failure modes when none of this is set up: the founder absorbs everything back, or the team stops trying.

What We Cover:

• How to write a role description specific enough to attract the right person and filter out everyone else
• Why paid test projects show you more in two hours than an interview shows you in two rounds
• The 10-80-10 rule and how to use it to stay connected without pulling work back through the middle
• What a definition of done actually looks like in writing, and why naming your re-entry triggers before the project starts changes everything
• How scheduled check-ins replace anxiety-driven re-entry and give the founder's worry somewhere structured to land

P.S. If you’re a founder who’s tired of the mad scramble of disorganized systems and stressful HR, and you want a business that feels as easy as plugging your headphones into an iPod shuffle, I’ve got something for you.

Want to grow your business? 

My Focused Balanced Growth Program has everything you need to build consistent ADHD-friendly routines and processes to grow. Click here to learn more.

Looking for a coach who's also an operator who'll turn your business into a finely-tuned profit and peace machine designed for your brain? 

I work with one company a month as a fractional consultant and COO, learning about your business and implementing systems that allow both trust & transparency with your team. Click here to book a call and discuss.

You hired someone good. The work was fine. You still sent the late-night Slack message, redirected the task, and checked in on something that had already been handled.

This episode looks at what the research suggests is actually driving that pattern. Not trust issues. Not a bad hire. A specific kind of perfectionism that shows up differently in people with ADHD.

Two studies help explain it. A 2016 study found perfectionism was the most common cognitive distortion in adults formally diagnosed with ADHD, endorsed by 55% of the sample. It was not close. A 2023 study then looked at what kind of perfectionism. Their findings indicate ADHD founders are not setting impossibly high standards. They are feeling the gap between what they expected and what was delivered more intensely than others. What drove avoidance most strongly was not perfectionism in the traditional sense, but the persistent feeling of falling short, even when the original standard was reasonable.

Delegation becomes the thing most associated with that painful shortfall. So the brain starts treating it as a threat.

Friday's episode covers the practical side: how to structure delegation so the gap is smaller from the start and your perfectionism has less to react to.

What We Cover:

• Why ADHD perfectionism research suggests it is not about high standards but about feeling any shortfall more acutely than others
• How the discrepancy between expected and actual output drives avoidance in ADHD founders specifically
• The two scenarios where delegation breaks down even when the team is competent and the work is solid
• Why the founder who re-enters delegated work is not micromanaging but responding to a learned pattern of emotional pain
• What Friday's episode will cover on structuring delegation to reduce that gap from the start

P.S. If you’re a founder who’s tired of the mad scramble of disorganized systems and stressful HR, and you want a business that feels as easy as plugging your headphones into an iPod shuffle, I’ve got something for you.

Want to grow your business? 

My Focused Balanced Growth Program has everything you need to build consistent ADHD-friendly routines and processes to grow. Click here to learn more.

Looking for a coach who's also an operator who'll turn your business into a finely-tuned profit and peace machine designed for your brain? 

I work with one company a month as a fractional consultant and COO, learning about your business and implementing systems that allow both trust & transparency with your team. Click here to book a call and discuss.

The school sent her daughter to a desk with her head down because she could not sit still during circle time. That was the moment Jessica stopped waiting for someone else to figure it out.

Jessica Shaw is an award-winning journalist whose work has appeared in the New York Times, Entertainment Weekly, and Vanity Fair. She is the host of Everyone Gets a Juice Box, Understood.org's podcast for parents raising neurodivergent kids. She is also a mom of two teens who think differently, and someone who recognized her own ADHD only after researching her children's.

Skye and Jessica get into what the detective process actually looks like. Why parents are often dismissed first and believed later. How the school system's default response to a kid who cannot conform is to remove them rather than support them. What guilt sounds like when you feel like you should have seen it coming sooner. And why the window between noticing something and getting real support is longer, more expensive, and more isolating than it should be.

What We Cover:

• Why parents are often the last ones taken seriously, and what it takes to keep pushing anyway
• How school systems send a conformity message to neurodivergent kids and what it costs them long-term
• The financial and time barriers to evaluation, and why they fall unevenly across families
• What the detective process looks like when the parent doing the investigating also has undiagnosed ADHD
• Why one parent's decision to reduce work hours for her neurodivergent child was called "trad wife" by colleagues, and what that reveals about the support gap

Connect With Jessica Shaw

• Podcast: https://lnk.to/everyonegetsajuiceboxec!podcast_guest
• ADHD Articles: https://www.understood.org/en/topics/adhd
• ADHD & Women: https://www.understood.org/en/topics/adhd-women
• Understood.org's LinkedIn: https://www.linkedin.com/company/understood/
• Understood.org's Instagram: @Understoodorg

P.S. If you’re a founder who’s tired of the mad scramble of disorganized systems and stressful HR, and you want a business that feels as easy as plugging your headphones into an iPod shuffle, I’ve got something for you.

Want to grow your business? 

My Focused Balanced Growth Program has everything you need to build consistent ADHD-friendly routines and processes to grow. Click here to learn more.

Looking for a coach who's also an operator who'll turn your business into a finely-tuned profit and peace machine designed for your brain? 

I work with one company a month as a fractional consultant and COO, learning about your business and implementing systems that allow both trust & transparency with your team. Click here to book a call and discuss.