Description:
In this episode of the Cash Physical Therapy Headquarters Podcast, we explore one of the most overlooked secrets to scaling your business without losing your sanity: prioritization. Ben and Jamey dive deep into how to identify the one thing that moves the needle—and how to cut through the noise of overwhelming to-do lists, shiny-object syndrome, and hustle culture.

You’ll learn how to:

• Focus on what actually matters in your business.

• Use frameworks like the ICE method to evaluate projects.

• Eliminate paralysis by analysis and false progress traps.

• Avoid burning out by mastering slow, intentional execution.

• Create clarity in your leadership and operations teams.

• Escape multitasking and perfectionism so you can grow with less stress.

Whether you’re just starting out or looking to break through a plateau, this episode will help you simplify your strategy, reclaim your time, and implement the kind of structure that leads to long-term, scalable growth.

Engage With Us:Ready to cut through the chaos and start scaling your practice with intention and clarity? 👉 Book Your Practice Audit Call Here!

Visit us online at 🌐 www.ClinicalMarketer.com for more tools, trainings, and expert support to grow your practice.

If you enjoyed this episode, don’t forget to subscribe and leave us a review!

Description:

Are full-time front desk admins becoming obsolete? In this episode of the Cash Physical Therapy Headquarters Podcast, we tackle one of the most frequently asked questions from practice owners: "Do you still need a full-time admin in today’s PT world?"

Ben and Jordan break down the pros, cons, and evolving alternatives — from remote VAs and sales-specialist PTs to conversation AI and voice AI that follow up with leads automatically. They explore why most admin setups lead to burnout, high turnover, and missed conversions — and how top-performing clinics are dividing responsibilities across patient intake specialists, in-person experience coordinators, and automation-enhanced workflows to scale faster and smarter.

They also share:

• How paying more (for the right person) creates better ROI 💰

• When to transition from VA → in-person admin → PT sales specialist

• Why multitasking is killing your conversion rates — and what to do instead

• The exact numbers that prove hiring a PT to handle phone calls can be a $200k+ move

• How AI and voice tech will disrupt front desk operations — and how to stay ahead of the curve

If you're a clinic owner stuck juggling 20 hats (and wondering why you're still not profitable), this episode will give you the roadmap to delegate smarter, scale faster, and keep your front-end patient experience sharp as you grow.

Engage With Us

If you’re ready to scale your cash-based practice with systems that actually work — and you want help finding the right support team (whether it’s a VA, admin, or intake-specialist PT) — let’s talk.

👉 Book Your Practice Audit Call Here!

Or visit www.ClinicalMarketer.com to learn more about how we help practice owners grow profitably — without burning out.

If you enjoyed this episode, don’t forget to subscribe and leave us a review! It helps more PTs find the tools, strategies, and support they need to break free from the grind and build the business they actually want.

Description

Ready to hire your first employee, but feeling overwhelmed or unsure? In this episode of the Cash Physical Therapy HQ Podcast, Alex and Ben dive deep into the mindset, strategy, and systems behind confidently hiring your first PT, admin, or team member.

From navigating fear and financial risk to building a business that doesn’t rely on your 60-hour weeks, you’ll learn exactly when to hire, who to hire first, and how to build the processes and training that support growth—without burning out.

Ben and Alex also get honest about the “no man’s land” of solo practice, why most owners wait too long to hire, and the cost of wearing all the hats for too long. They’ll walk you through real-world examples of how they scaled their own teams, mistakes to avoid, and how to become a better leader by thinking long-term.

Whether you’re drowning in patient visits or planning your first hire with intention, this episode will help you make the leap strategically—and build a practice that supports your time freedom, not steals it.

Engage With Us

If this episode hit home and you're ready to start building your dream team and scaling your practice...

👉 Book Your Practice Audit Call Here!

Let’s take a look under the hood and give you a roadmap to more freedom, growth, and leverage—without guesswork.

🔗 Visit us at www.ClinicalMarketer.com🎧 And don’t forget to like, subscribe, and review the show wherever you listen!

Description

In this game-changing episode of the Cash Physical Therapy Headquarters Podcast, we’re diving deep into how to inject predictable monthly recurring revenue into your practice by launching a membership or continuity program. Hosts Dr. Ben Bagge and Dr. Andrew talk through the exact framework that has helped scale their own practices—and their clients’—by boosting patient lifetime value (PLTV), improving retention, and building long-term sustainability.

They break down why recurring revenue is the most overlooked growth lever in the cash PT world, how it elevates your business valuation, and the strategic ways to present it to patients (hint: it’s not an upsell—it’s a natural continuation). You’ll hear real-world examples, bonus strategies to incentivize your team, and creative membership structuring ideas that apply whether you’re a performance clinic, pelvic health specialist, or somewhere in between. If you want to scale smarter—not harder—this episode will give you the tactical blueprint to get there.

Engage With Us

Ready to implement a membership model that boosts your cash flow and retention? Be sure to subscribe to our podcast on YouTube, Spotify, or Apple Podcasts to stay up to date with the latest strategies.

👉 Book Your Practice Audit Call Here: https://link.clinicalmarketer.com/widget/bookings/cm-road-map-call-sb?sessionId=f3d0f222-4746-9c45-c029b57248ba&trigger_link=CfSv8ask7ol6oTOIrxMt

For more strategies, success stories, and upcoming events, visit our website at www.ClinicalMarketer.com and learn how we help cash PTs build businesses that thrive without burnout

Description:

In this value-packed episode of the Cash Physical Therapy Headquarters Podcast, we dive into everything you need to know about dominating your local SEO rankings in 2025. Dr. Ben and Jordan reveal exactly how they’ve secured the top spot on Google Maps and local searches by bringing SEO in-house, ditching underperforming agencies, and implementing tactical strategies that drive real patient leads.

You’ll learn the game-changing updates to Google’s algorithm, how AI is reshaping search rankings, the right (and wrong) ways to use reviews, and why most SEO agencies are costing you more than they're worth. Plus, Ben shares his real-world blueprint for optimizing Google Business Profiles, using metadata properly, and turning your website into a lead-generating machine. Whether you're just getting started or trying to break past a growth plateau, this episode lays out the step-by-step path to make your clinic more visible—and more profitable—online.

Engage With Us:

Enjoyed this episode? Make sure to subscribe on YouTube or your favorite podcast platform so you never miss a strategy that could transform your business. For more resources and personalized support to scale your cash-based practice, visit www.ClinicalMarketer.com.

👉 Book Your Practice Audit Call Here! – Let’s help you break through your growth ceiling and take your clinic to the next level.

Description
Welcome to another powerful episode of the Cash Physical Therapy Headquarters podcast. Today, we're diving deep into the ultimate strategy for long-term business health: retention. If you're finding yourself starting every month wondering how you're going to fill your schedule again, this episode is for you. Dr. Ben and the team unpack exactly how to retain patients, increase average lifetime value, and ultimately build a more predictable, profitable, and sustainable practice. We cover what it takes to ethically keep patients around longer, how to frame your care as a performance and health optimization journey, and the small touch points that lead to massive referral growth and stronger patient loyalty. From final 10-minute sessions to building transformational packages and leading patients through a lifelong journey of wellness—not just pain relief—this episode offers actionable tools you can implement immediately.

Engage With Us
Don’t miss out on more high-impact strategies to grow your cash-based physical therapy practice. Subscribe to our podcast on your favorite platform and follow us on YouTube for weekly insights. Want to go deeper and get personalized guidance for scaling your clinic? 👉 Book Your Practice Audit Call Here!
To explore more tools, resources, and upcoming live events, visit us at www.ClinicalMarketer.com. Join our mission to redefine what’s possible in private practice physical therapy.

Description:

In this episode of the Cash Physical Therapy Headquarters podcast, Jordan and Ben dive into the 10 most commonly asked questions early-stage cash-based physical therapists are asking ChatGPT—and they answer them with no fluff, no BS, and no recycled marketing gimmicks.

From figuring out the best marketing strategy to leave your draining 9–5, to knowing whether you need a niche (or not) when you're just getting started, this episode tackles the big questions that keep new cash PTs up at night. Jordan and Ben unpack how to choose between ads, workshops, and organic outreach, how much to invest in your marketing, what your patient lifetime value (LTV) should be—and how to make Facebook ads actually work without burning cash.

Engage With Us:If you're serious about building a profitable, scalable, and freedom-driven cash-based PT business, this is your roadmap.

Have a question you'd like us to answer in an upcoming episode? Drop a comment and let us know what’s on your mind—we’re here to help you win.

👉 Book Your Practice Audit Call Here!
https://link.clinicalmarketer.com/widget/bookings/cm-road-map-call-sb?sessionId=f3d0f222-…-4746-9c45-c029b57248ba&trigger_link=CfSv8ask7ol6oTOIrxMt

If you enjoyed this episode, don’t forget to subscribe and leave us a review!

Podcast Description:

In this tactical episode of the Cash Physical Therapy HQ Podcast, we dive into one of the most overlooked levers for profitability in a cash-based practice: patient retention. While most clinics are obsessed with acquiring new leads, the real secret to long-term success is keeping the patients you already have. Ben shares how his practice scaled average visits per patient to over nine, without pushy tactics—just smarter systems and stronger relationships.

We unpack why most clinics unknowingly bleed profit by discharging patients too early, and how shifting your mindset from pain relief to performance and identity transformation can change everything. You'll learn how to use tools like “The Final 5” at the end of each session, how to pre-frame long-term care from the very first phone call, and how to use visual tools to boost understanding and buy-in. If you want to grow your practice, spend less on ads, and get better outcomes for your patients, this episode is for you.Want to work with us?If you’re ready to build a smarter, more profitable practice, we’d love to help. Book a free practice audit call where we’ll review your current patient journey and map out a 90-day plan to grow your business.👉 Book Your Practice Audit Call Here! Engage With Us:If you enjoyed this episode, don’t forget to subscribe and leave us a review! For more insights, visit clinicalmarketer.com or follow us on Instagram @clinicalmarketer. And if you’re serious about taking your practice to the next level, don’t wait—book your audit call here today.

Description:

If you’ve ever felt stuck hiring marketing “experts” and still not seeing growth, this episode is for you. We're diving into why most cash practice owners fail with marketing—not because ads don't work, but because they rely on others to fix problems they don’t fully understand.

Jordan and Ben break down the real reason most marketing fails: a lack of alignment between lead acquisition and the internal systems of your practice. You’ll hear how Ben scaled his practice not by changing ads, but by upgrading his lead nurturing, onboarding, conversion, and retention systems—turning average leads into long-term patients and raving fans.

We’ll also explain why bringing your marketing in-house is one of the smartest, simplest, and most scalable moves you can make—and why mastering paid ads yourself gives you more control, better ROI, and the power to dominate your local market.

📈 Whether you’re doing $5K/month or $100K/month, this episode will give you the frameworks and real-world strategies to grow faster, with less stress.

Engage With Us:

👉 Book Your Practice Audit Call Here!

If you enjoyed this episode, don’t forget to subscribe and leave us a review!

Description:
In this episode of the Cash PT Headquarters Podcast, we're diving deep into one of the biggest frustrations clinic owners face: marketing that just won’t convert. You’ve tried everything—ads, workshops, referrals—but for some reason, the growth still isn’t there.

The problem isn’t your work ethic or intelligence. It’s that you’re probably solving the wrong problem. In this episode, we walk through the Theory of Constraints, why you must stop blaming the marketing channel, and how to use scientific analysis to fix what’s actually broken. We’ll also break down:

• The 5 stages of cash-based practice growth

• How to identify your practice’s true bottleneck

• Why your ads fail even when they look great

• The math behind discount offers that scale faster

• How to build a sellable practice—even if you never plan to sell

This episode gives you the tactical frameworks and mindset shifts to stop spinning your wheels and start scaling with confidence.

Engage With Us:Want help diagnosing the real bottleneck in your business and laying out a clear roadmap for consistent growth?👉 Book Your Practice Audit Call Here!

If you enjoyed this episode, don’t forget to subscribe and leave us a review!